HomeMy WebLinkAboutAgreement for Meet FacilitationIENNII R
2000 Sterling Terrace
Sellersburg, IN 47172
Phone: 812.246.2670
Fax: 812.24-6.2670
E-Marl: jwc~,insightbb.com
AGREEMENT FOR
MEETING FACILITATION SERVICES
CITY OF ]EFFERSONVILLE, INDIANA
Jennifer Wilcox Consulting (Consultant) proposes to provide the following services for the City of
Jeffersonville, Indiana (Client) to assist the organization in the completion of its Comprehensive Plan:
Neighborhood Visioning Meeting Preparation and Document Preparation: Activities include meeting design,
consultation with City adminstration, and meeting logistics. Consultant w/ll also prepare a document
synthesizing the results of all discussions that can be used in the crafting of the Comprehensive Plan.
Document will be provided to Client in written form (one copy) and on a CD for future use and
reproduction. Hours worked in this area will be tracked and will not exceed Thirty (30) hours of meeting
preparation and document preparation time.
Meeting Facilitation: Consultant will facilitate all participants during an series of Neighborhood Visioning
Meetings. Meeting design will be agreed upon by the Consultant and Client and will be used for all
meetings to interject consistency in results collection. Time Allocation: Meetings will be three (3) hours
each of time on site, plus drive time. Six (6) meetings will be conducted.
The term of this agreement is February 1, 2006 -March 31, 2006, regardless of the date of execution.
Hours of work on Meeting and Document Preparation will be billed at a rate of $60.00 per hour, for a not-
to-exceed fee of $17800.00- Additionally, Meeting Facilitation will be billed at a rate of $300.00 per
meeting, for a total fee of $1,800.00. An invoice will be submitted upon completion of the ~'mal document,
which will occur not later than March 31, 2006.
Reimbursables necessary to complete retreat activities will be provided by the Client (i.e. handouts, markers
and supplies, flip chart paper, etc.). Consultant will handle all logistics issues pertaining to meetings (i.e.,
meeting room selection and setup, acquisition of equipment, catering, etc.). Notification of participants will
be undertaken by both Client and Consultant to engender significant participation.
Project completion will require interaction and cooperation between Project Consultant and the
Jeffersonville Planning and Zoning staff involved in the Comprehensive Plan )roject. The terms of this
proposal may be amended by mutual agreement of both parties, in wri~ h~endment becomes a
part of this 7~sal. ~
Signed tb2sb'''L-~d~a~f Fe.e.e.e.e.e.e.e.e.~, 2006. ,.~/ ~
JeWel'. ;il¢4/6k' .onorable RobCt,, . T? ayo
je~ ns~ City of Jettersonvme, roman
2000 Sterling Terrace
Sellersburg, IN 47172
Phone: 812.246.2670
Fax: 812.246.2670
E-Maih jwc~ nsightbb.com
AGREEMENT FOR
MEETING FACILITATION SERVICES
CITY OF ]EFFERSONVILLE, INDIANA
Jennifer Wilcox Consulting (Consultant) proposes to provide the fullowing services for the City of
Jeffersonville, Indiana (Client) to assist the organization in the completion of its Comprehensive Plan:
Neighborhood Visioning Meeting Preparation and Document Preparation: Activities include meeting design,
consultation with City adminstration, and meeting logistics. Consultant will also prepare a document
synthesizing the results of all discussions that can be used in the crafting of the Comprehensive Plan.
Document will be provided to Client in written form (one copy) and on a CD for future use and
reproduction. Hours worked in this area will be tracked and will not exceed Thirty (30) hours of meeting
preparation and document preparation time.
Meeting Facilitation: Consultant will facilitate all participants during an series of Neighborhood Visioning
Meetings. Meeting design will be agreed upon by the Consultant and Client and wilt be used for all
meetings to interject consistency in results collection. Time Allocation: Meetings will be three (3) hours
each of time on site, plus drive time. Six (6) meetings will be conducted.
The term of this agreement is February 1, 2006 - March 31, 2006, regardless of the date of execution.
Hours of work on Meeting and Document Preparation wilt be billed at a rate of $60.00 per hour, for a not-
to-exceed fee of $1 ~800.00. Additionally, Meeting Facilitation will be billed at a rate of $300.00 per
meeting, for a total fee of $1,800.00. An invoice will be submitted upon completion of the ~mal document,
which will occur not later than March 31, 2006.
Reimbursables necessarx to complete retreat activities will be prov/ded by the Chent (i.e. handouts, markers
and supplies, flip chart )aper, etc.). Consultant ~Sll handle all logistics issues pertaining to meetings (i.e.,
meeting room selection and setup, acquisition of equipment, catering, etc.). Notification of participants will
be undertaken by both Client and Consultant to engender significant participation.
Project completion ~vill require interaction and cooperation between Project Consultant and the
leffersonville planmng and Zoning staff involved in the Comprehensive Plan i wolect. The terms of this
proposal may be amended by mutual agreement of both parties, in writin,~ ~aendment becomes a
part of this pro osal.
Signed this]~5 da f Fe , 2006.
,enmf~W~co~Ywn"~ ~ Honorable RobOt L. W aiz, Mayo
ie~ nseC_~ City of Jeffersonvi~e, Indiana