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HomeMy WebLinkAbout1998-R-35REQUESTED RESOLUTION FOR CONSIDERATION RESOLUTION AMENDING SOLID WASTE FEE SCHEDULE WHEARAS the Clark County Solid Waste Management District (hereinafter referred to as the "District") is a duly-authorized and existing District pursuant to I.C. 13-11-2-7 and I.C. 13-21-3 et Sec.; AND WHEREAS, the District had previously established a Solid Waste Management fee pursuant to I.C. 13-21-14-1 in the amoUnt of $13.75 per year for one classification of users being businesses, multi-family dwellings, single-family dwellings, structures and/or dwellings Units, mobile home pads and other lots plus additions who benefit from curbside recycling services; WHEREAS, the Board had not previOUsly established a fee for those businesses, multi-family dwellings, single-family dwellings, structures and/or dwellings units, mobile home pads and other lots plus additions who benefit from solid waste management and solid waste collection, but who do not benefit from recycling services as provided by the District; AND WHEREAS, the Board, after investigation, believes that the previously adopted fee schedule needs to be changed or readjusted to reflect both classification of users and to establish a fee which reflects to cost of the services provided; AND WHEREAS, pursuant to I.C. 13-21-14-5 the District conducted a duly advertised public meeting on November 17, 1998 wherein public comment was heard by members present at said hearing AND WHEREAS, a resolution was made that the fees be changed and readjusted to reflect a fee of $19.50 for those users who benefit from curbside recycling services and that a fee of $3.25 be established for those users for whom recycling services are provided but tO, whom curbside recycling is not provided; WHEREAS, the Solid Waste Management District Board, after careful deliberation and consideration of the public comment heard on November 17, 1998 has determined that the fee change and readjustment is needed to continue to finance the Solid Waste Management District's Plan for reduction of solid waste in Clark County, Indiana. AND WHEREAS, the majority of the Solid Waste Management District Board has determined that it is in the best interest of the District to change and adjust the previously established fee schedule pursuant to I.C. 13-21-14 et. Seq. THE CLARK COUNTY SOLID WASTE MANAGEMENT DISTRICT BOARD now determines that the previously imposed solid waste fee shall be changed and readjusted as follows: 1. That there shall be two classifications of solid waste management fees based upon whether the user is entitled to curbside recycling services or whether the user is not entitled to curbside recycling services. 2. A user is de£med as A. businesses, including, but not limited to, industrial, agricultural, and any other enterprises engaged in commerce, B. each unit of every multi-family dwellings, C. single-family dwellings, D. mobile home pads, lots and/or any other unit used to distinguish a site upon which a mobile home can be affixed, E. any other structure and/or dwelling units which are entitled to utilize solid waste services, F. Any other areas or units/dwellings which from time to time may be added, G. Barns, warehouses and other like structures are expressly excluded. 3. For all users who are entitled to curbside recycling services a fee of $19.50 is assessed. 4. For alt users who are not entitled to curbside recycling services a fee of $3.25 is assessed. SO SIGNED AND EXECUTED THIS DAY OF DECEMBER, 1998 BY THE CLARK COUNTY SOLID WASTE MANAGEMENT DISTRICT BOARD OF DIRECTORS: Ralph Guthrie, Chairman Thomas R. Galligan Paul F. Garrett Kelly Corm Ed Meyer Susan Popp Vicki Conlin 3 SIGNED AND EXECUTED THIS DAY OF 1998 BY THE CITY OF JEFFERSONVILLE, INDIANA Thomas R. Galligan, Mayor Attest: C. Richard Spencer Clerk-Treasurer for the City of Jeffersonville SIGNED AND EXECUTED THIS DAY OF 1998 BY THE TOWN OF CLARKSVILLE, INDIANA .'9 John Minta, President Attest: Clay Baird, Clerk-Treasurer for the Town of Clarksville SIGNED AND EXECUTED THIS DAY OF 1998 BY THE CITY OF CHARLESTOWN, INDIANA Bob Braswell, Mayor Attest: Sharon Barnes Clerk-Treasurer for the City of Charlestown SIGNED AND EXECUTED THIS DAY OF 1998 BY THE TOWN OF SELLERSBURG, INDIANA David Broady, President Attest: Linda Schafer, Clerk-Treasurer for the Town of Sellersburg SIGNED AND EXECUTED THIS DAY OF -, 1998 BY THE BOARD OF COMMISSIONERS OF CLARK COUNTY, INDIANA Ed Meyer, President Ralph Guthrie Paul F. Garrett Attest: Keith D. Groth, Auditor Clark County, Indiana CONTRACT FOR RECYCLING SERVICES WITNESSETH: That this contract is made and entered into this 21sT day of APRIL, 1998 by and between Browning-Ferris Industries of Kentucky, Inc., ("BFI') and the Clark County Solid Waste Management District acting on behalf of the City of Jeffersonville, the City of Charlestown, the Town of Sellersburg, the Town of Clarksville, and the Board of Commissioners of Clark County, Indiana insofar as 1990 Census Tract 506.04 of unincorporated Clark County is within the geographical scope of this Contract ("District") and the parties to this Contract agree as follows: (t) BFI agrees and promises to provide personnel, equipment, materials and other such services and appurtenances as may be required to implement curbside recycling services in the geographical areas of Clark County, Indiana identified as follows (hereafter identified by the names of the cities and towns only, the parties agreeing that the below cities, towns and areas are within the State of Indiana): Within the geographical limits of the City of Jeffersonville, Indiana; Within the geographical limits of the City of Charlestown, Indiana; Co Within the geographical limits of the Town of Sellersburg, Indiana; Within the geographical limits of the Town of Clarksville, Indiana; and Within the geographical limits of 1990 Census Tract 506.04 of unincorporated Clark County, Indiana. (2) BFI agrees and promises to provide those services that are specifically designated and identified in the "Contract Specifications and Provisions" to which BFI submitted and Indiana State Board of Accounts Form 96 on March 23, 1998, which seven-page document is incorporated by reference herein, attached hereto and made a part hereof as material terms of this Contract and marked "Exhibit A." BFI further agrees and promises to meet, at its own expense, all specifications, requirements and provisions of the foUr-page document entitled "Legal Notice to Bidders," that is attached hereto, made a part hereof and marked "Exhibit B." BFI expressly agrees to, and adopts, for purposes of this Contract, all definitions, terms, requirements, obligations and other information contained in the attached Exhibits A and B, to the extent any of same are not specifically addressed in the provisions of this Contract document. In particular Paragraph (10) and Exhibit A ("Reporting Requirements") is identified as an example of the several specific and material terms of this Contract illustrated on the attached Exhibits and BFI expressly agrees to perform the reporting obligations and requirements contained therein subject to the direction and supervision of the Director. To the extent it can be accomplished, BFI shall be required to collect the recyclable materials described in paragraph (6) below, or as said paragraph is reasonably amended from time to time by the District or its Board of Directors, on the same day of regular garbage and refuse pickup, for solid waste, in the respective cities, towns and geographical areas described in paragraph (1) hereof, or within two (2) days thereof including all holidays except that collection of Recyclable Materials will not occur on Thanksgiving, Christmas, New Years Day. From time to time, a bin may be missed due to inadvertence or mistake. The District shall notify BFI of any missed bin as quickly after it has leamed of the missed bin as is reasonably practicable. BFI shall pick up such missed bin by the end of the second business day after being notified that such event occurred. (3) BFI agrees and promises to perform the following functions during the term of this Contract: a. Provide one (1) eighteen-gallon recycling container to each of the 20,400 eligible households within the Cities of Jeffersonville, Clarksville, Sellersburg, Charlestown, and the unincorporated portion of the Oak Park Census Tract in Jeffersonville Township (Cities) in Clark County, Indiana each of which will be imprinted with a standard recycling logo as well as the script "CLARK COUNTY RECYCLES"; b. Collect commingled Recyclable Materials described in Paragraph (6) hereof from at least 15,300 participating households (assuming 75% participation) at or below the four-plex level within the Cities of Clark County, Indiana every other week on the same day as regular refuse collection; c. Transport Recyclable Materials collected in the manner described above to a materials recovery facility or any recyclabte materials handling and disposition facility ("a facility") other than an incinerator or a landfill. BFI will be responsible for marketing the collected recyclable 2 materials to the highest or best bidder operating a facility. All revenue which might be realized from the brokering, sale distribution or other disposition of any and all Recyclable Materials collected as part of the curbside recycling program, shall be returned to the District on a quarterly basis within thirty (30) days of the end of each calendar quarter. BFI will submit a quarterly report within thirty (30) days of the end of each calendar quarter which details the total revenues received for all recyclables collected under this program disaggregated by specific recyclable item (i.e., aluminum beverage container, # plastic, etc.). d. Maintain concise and detailed records concerning the weight and constituents of the Recyclable Material collected and provide a summary of these records to the Executive Director of the Clark County Solid Waste Management District (Director) on a monthly basis; e. Landfill and/or incinerate no more than five percent (5%) by weight of all materials collected without the express, written permission of the Director; f. Make a monthly report to the Director detailing the weight and constituents of materials landfilled and/or inc~erated which were collected as a part of the curbside collection of Recyclable Materials and the reason for directing these materials to f'mal disposal facilities rather than to a recyclable material processing facility. g. Be responsible for, design and implement, a program for the purpose of informing those who will be receiving curbside recycling services under this Contract concerning the proper method for preparing recyclable materials, use of the recycling container, role and purpose of curbside recycling, date and time of program initiation. This program may include distribution of informational brochures, use of print and radio advertising, and direct mailing of information to eligible household. The cost of this program shall be borne by BFI and all proposed activities, brochures, mailings; advertisements, etc. shall be approved by the Director prior to use. All actions taken and all materials prepared as a part of the public information program will be submitted to the Director for approval prior to implementation or use. h. Be responsible to pick up bins at pre-designated locations on property and replace the bins at that location after emptying the bin for those households whose residents are handicapped or have some medical 3 reason that precludes the resident from transporting the bin to and from the usual designated place. BFI, in consultation with the District agrees to make the determination regarding location. (4) The term of this Contract shall be for a period of four (4) years from the date of execution. Consistent with its bid, BFI agrees and promises to perform curbside recycling services hereunder for the price of Three Hundred and Fifty-four Thousand Nine Hundred and Sixty Dollars and 00/t00 (354,960.00) ("Base Contract Price") per year subject to the terms of this paragraph. The parties further agree that on each annual anniversary date of the original contract execution the Base Contract Price shall be increased by a percentage equal to the percentage of increase in the Municipal Cost Index for the previous twelve (12) months. (5) BFI agrees and promises that it will commence performance of all curbside recycling services set forth herein and set forth in the attached Exhibits A and B no later than MAY 21, 1998. Time is of the essence of this Contract and BFI acknowledges that all time deadlines and dates set forth and specified herein in this Contract, or in any amendments hereto, are material terms of this Contract. (6) The parties hereto mutually agree, to subsequent directive m writing by the District implementing reasOnable changes, that the items to be collected by BFI during the performance of this Contract shall include: a. Two (2) liter and 20-ounce P.E.T. soda bottles; One (1) gallon and one-half (1/2) gallon H.D.P.E. milk jugs; c. Bi-metal beverage cans; d. Aluminum beverage cans; Emerald, flint and amber glass containers (excluding window panes, plate glass and any broken glass); Old newspapers, including slicks ("slick" is defined as any glossy advertisement delivered normally with a newspaper); and g. Tm-plated steel food containers (7) The parties hereto mutually agree the BFI is, and shall be, an independent contractor for all purposes during the performance of this Contract. BFI hereby agrees to indemnify and hold harmless the respective governments of the County of Clark, The City of Jeffersonville, the City of Charlestown, the Town of Clarksville, the Town of Sellersburg and the Clark County Solid Waste Management District and its directors, employees, agents and staff from any loss, claim, demand or liability /ncurred as a result of any act or omission by BFI or its employees and agents, which is alleged to have caused, by negligent or willful misconduct, personal injury, property damage or other economic damage, during the term of the Contract. All employees or agents of BFI, who perform any service for, or at he direction of, BFI during the term of this Contract, are hereby agreed to be subject to the direction and control of BFI and not of any of the cities, towns, counties or the District identified in this paragraph. BFI shall be solely and exclusively responsible for all compensation of its employees, agents and representatives, who perform any service or function in relation to this Contract in Clark County, Indiana. BFI agrees and promises that it will pay all reasonable attorney fees, court costs, judgements and other litigation expenses for any of the governmental entities named in this paragraph who are made parties to any litigation or administrative proceeding as a result of any negligent act or omission or act of willfulness conduct, by any BFI employee or agent, whether alleged or proven, during the term, and alleged to relate to, BFI's responsibilities, actions or performance under this Contract. The obligation to pay reasonable attorney fees hereunder shall not be limited to the condition precedent of litigation actually being filed; rather, BFI's obligation to pay such reasonable fees shall commence at the moment it becomes reasonably necessary for any city or town, county government or district decision to use legal services in response to any claim made concerning BFI's performance of curbside recycling services hereunder. (8) BFI agrees and promises that its performance hereunder shall be subject to the initial and continuing coordinating and supervisory control of the Executive Director of the Clark County Solid Waste Management District. The adequacy of BFI's performance shall be subject to the Executive Director's evaluation and observations throughout the term hereof. All citizen complaints, District complaints or issues of non-compliance under this Contract, regardless of the source, shall be promptly forwarded to BFI and BFI, within fifteen (15) days of receipt thereof, shall respond to the inquiry or compliant in a writing directed to the attention of the Executive Director. BFI agrees and promises to use good faith and reasonable business efforts to address complaints and to conduct itself, through its agents and employees, consistent with its responsibilities under this Contract. A failure by BFI to respond to any complaint or inquiry issued by the Executive Director, or BFI's to 5 reasonably correct any inadequacy addressed in such complaint or inquiry (if within the purview or scope of this Contract) shall be considered a default by BFI. (9) "Default" by BFI shall be defined to mean any act or omission by BFI that results in non-performance or inadequate performance of any of its obligations hereunder. Non-compliance with any time or billing deadline set forth herein shall also be considered a default. Additionally, failure to satisfactorily participate in the complaint/inquiry procedures set forth in paragraph (8) shall also be considered a default. Any other refusal to perform any other obligation under this Contract, or a refusal to reasonably cooperate with the Board of Directors, its professional staff, Executive Director or Controller of the Clark County Solid Waste Management District shall be considered a default. Upon the occurrence of any event of default, BFI shall be given written notice of such event and, thereafter, shall have twenty (20) days after receipt of same to respond, in writing, to such notice, setting forth a plan to cure any alleged default. Upon review of this remm writing from BFI, the Board of Directors of the Clark County Solid Waste Management District ("District Directors") shall determine whether the proposed cure is practicable and reasonable or whether this Contract shall be terminated. If such termination occurs, BFI shall thereafter, at its own expense, take possession of ail personal property within the curbside recycling contract geographical area described in paragraph (1) and shall bear the risk of loss or damage thereto if its personal property is not timely secured by BFI. Further, in the event of such termination, the Directors shall timely determine any net amount of monies due and owing BFI for services satisfactorily performed before the event of default occurred and shall pay same, after deducting actual expenses incurred by the Directors as a result of the default, including professional accounting expenses and/or attorney fees, to BFI. (10) Should the District Directors, at the times set forth in this paragraph, satisfactorily document and establish for the other party that there is less than Fifty- five Percent (55%) annual participation from households within the curbside recycling geographical area set forth in paragraph (1) then the District Directors may, within thirty (30) days prior to each annual anniversary of the execution hereof, elect to terminate this Contract. This election shall not be unreasonably exercised or withheld by the District Directors. Any termination decision pursuant to this paragraph shall be communicated, in writing, to BFI within the above time period. If a termination occurs for the masons set forth in this paragraph, the District Directors agree to reimburse BFI Seventy-five Percent (75%) after the first year, Fifty Percent (50%) after the second year and Twenty-five Percent (25%) after the third year of the original cost of its collection bins and containers thgt were purchased by BFI specifically for the performance required of it under this Contract. BFI shall be required, in this circumstance, to produce actual invoices for such bins and containers 6 in order to establish such original cost. Thereafter, in this circumstance, this Contract shall be terminated as set out herein and BFI, at the expiration of sixty (60) days after the annual anniversary period described in this paragraph, shall have the sole and exclusive responsibility, to collect and secure, at its own risk and expense, all bins, containers and other personal property located within the curbside recycling geographical area set forth in paragraph (1) and the District shall not be required to perform any such collection of property for BFI. All insurance coverages required by Paragraph (14) hereof shall be maintained for a period of ninety (90) days after expiration of the Contract hereunder (coverage to continue for 150 days after the anniversary date utilized for termination under this paragraph) at BFI's expense. BFI shall, should termination occur pursuant to this paragraph, indemnify and hold the District, its administrative and professional staff harmless from any personal injury or property damage that is caused or claimed against the District as a result of the termination procedures set forth herein. ~Participation" shall mean that an eligible household, as defined on the attached exhibit, places a partially full recycling bin for BFI to collect on at least one occasion in a month. "Annual participation" shall mean that an eligible household is so participating for nine (9) of the previous twelve (12) months. (11) Absent termination of this Contract as set forth in Paragraph (10), it shall be BFI's sole and exclusive responsibility, at the expiration of the contract term set forth in paragraph (4) above, or upon the occurrence of any default, to collect and secure, at its own risk and expense, all bins, containers and other personal property located within the curbside recycling geographical area set forth in paragraph (1) and the District shall not be required to perform any such collection of property of BFI, nor incur or bear any risk of loss if same are not secured by BFI. The Directors, thereafter, shall timely determine any net amount of monies due and owing BFI for services }atisfactorily performed before the event of default occurred and shall pay same, after deducting actual expenses incurred by the Directors. (12) Ail notices required to be served or mailed to each party shall be considered properly served and mailed if directed as folloWs: FOR BFI: District Manager BFI Waste Systems P. O. Box 43729 Louisville, Kentucky 40253-0729 (502) 245-1234 FOR THE DISTRICT: Executive Director Clark County Solid Waste Management District 1638 East Tenth Street Jeffersonville, Indiana 47130-6275 (812) 285-7963 (13) BFI shall be required to submit a performance bond which will ensure proper completion of the required services over the life of the Contract. The performance bond shall include an amount equal to four times the total first year base bid amount. The performance bond required at each anniversary date of the Contract shall include an amount.equal to the number of years remaining in the Contract times the original total annual base bid amount. The performance bond for the year of the Contract shall remain in force for one year beyond the completion of this Contract. Failure to submit such performance bond pursuant to this paragraph shall be a breach of this Contract. (14) This document contains the entire agreement of the parties and is not subject to any other oral terms unless mutually agreed to by both parties and subsequently reduced to a writing signed by authorized representatives of each party. This document, and its factual and legal terms and applications, shall be construed under Indiana law. The parties agree that the venue for any court litigation that may occur between the parties with reference to this document shall be in any circuit or superior court in Clark County, Indiana. (15) BFI agrees and promises to provide insurance coverage, during the term of this Contract, in the following particulars and amounts and BFI agrees to provide certificates of such insurance coverage, including policy coverage dates, to the Executive Director on or before February 15 of each year included in the contract term. BFI shall name the Clark County Solid Waste Management District, its administrative offices and professional staff as additional insured parties to the extent of BFI's liability for the coverage described below. BFI promises to immediately notify the Executive Director, in writing, of any lapse or change in the below insurance coverage: Type of Insurance Amount of Coverage (a) Comprehensive General Liability $2,000,000.00 Bodily Injury and Property Damage (b) Automobile Liability Bodily Injury and Property Damage (c) Umbrella Liability Bodily Injury and Property Damage (d) Worker's Compensation and Employer's Liability $2,000,000.00 $3,000,000.00 As required by Indiana law (16) BFI agrees and promises that the District shall not be responsible for the withholding, holding, escrow or other management of any taxes or funds of BFI that may be subject to payment to any taxing entity in any state or for the United States. The parties mutually agree that this responsibility shall rest exclusively with BFI and that BFI is an independent contractor hereunder and not an employee, servant or agent of the District by virtue of this Contract. (17) The parties mutually agree that if there is a substantial change in Indiana law the materially alters or modifies the continuing existence or authority .of the District to engage in this Contract, or if the District incurs a loss of appropriation or funding as a result of any legislation or federal, state or local ordinance, law or regulation, then the District shall be entitled to terminate this Contract and, in this event, the termination procedures described in paragraph (10) shall commence to the extent of available District funding. (18) BFI agrees to submit, at the time of execution hereof, a performance bond with coverage in the sum of at least One Million Four Hundred Thousand Eight Hundred and Forty Dollars ($1,419,840.00) payable to the District in the event of non-performance or any failure by BFI to perform its obligations under this Contract. BFI shall renew this performance bond on or before each annual anniversary date of this Contract. On such anniversary date the amount of performance fond shall be reduced to a sum equal to the number of years remaining in this Contract multiplied by $354,960.00 (the Base Contract Price). (19) The parties mutually agree that BFI shall be paid the contract price described in paragraph (4) hereof, provided it is in compliance with the terms hereof, in the following manner during the existence of this Contract: BFI shall submit a monthly invoice for curbside recycling services in the amount of $29,580.00 on or before the tenth (10) day of each calendar month. If the Executive Director determines that BFI is in compliance with all appropriate provisions and specifications of this contract, payment shall be made to BFI by the District within thirty (30) days of the tenth (10) day of each calendar month. BFI may submit to the Executive Director, from time to time, but no more often then monthly, an invoice which reflects the actual households for which it is providing service. Upon satisfaction by the Executive Director that the numbers of households reflected on the invoice is in fact an accurate count of the numbers of households which are being serviced and that BFI is otherwise in compliance with the appropriate provisions and specifications of the contract, the Executive D/rector may approve additional payment to BFI at the rate of one dollar and forty five cents ($1.45) per additional household not to exceed an additional two thousand five hundred ($2,500) households, BFI shall provide one (1) eighteen- gallon recycling container to each of the additional eligible households. 10 THIS CONTRACT SIGNED ON THIS DAY OF , 1998 BETWEEN BROWNING-FERRIS INDUSTRIES, INC. AND THE CLARK COUNTY SOLID WASTE MANAGEMENT DISTRICT ON BEHALF OF THE CITY OF JEFFERSONVILLE, THE CITY OF CHARLESTOWN, THE TOWN OF CLARKSVILLE, THE TOWN OF SELLERSBURG AND CLARK COUNTY, INDIANA. BROWNING-FERRIS, INC. OF KENTUCKY BY ITS REPRESENTATIVE: Primed Name Title 11 SIGNED AND EXECUTED THIS 17th DAY OF NOVEMBER, 1998 BY THE CLARK COUNTY SOLID WASTE MANAGEMENT DISTRICT BOARD, OF DIRECTORS: Ralph Guthrie, Chairman Thomas R. Galligan Paul F. Garrett Kelly Conn Ed Meyer Susan Popp Vicki Conlin 12 SIGNED AND EXECUTED THIS DAY OF BY THE CITY OF CHARLESTOWN, INDIANA 1998 Bob Braswetl, Mayor Attest: Sharon Barnes Clerk-Treasurer for the City of Charlestown SIGNED AND EXECUTED THIS DAY OF BY THE TOWN OF SELLERSBURG, INDIANA -,1998 David Broady, President Attest: Linda Schafer, Clerk-Treasurer for the Town of Sellersburg 14 SIGNED AND EXECUTED THIS DAY OF .-, 1998 BY THE BOARD OF COMMISSIONERS OF CLARK COUNTY, INDIANA Ed Meyer, President Ralph Guthrie Paul F. Garrett Attest: Keith D. Groth, Auditor Clark County, Indiana 15 1999 Recycling Fee Calculation Recycling Costs: Curbside - Residential curbside - Multi-family Recycling - Drop-Off Bins Billing'Clerk Benefits - Billing Clerk Additional Bins Billing expenses Accounting Equipment Paper/supplies Office rent Telephone (2 lines) Billing software/maintenance Contingency Total Recycling Costs Recycling revenue A,~3usted recycling costs No. of Households Annual billing charge Total Program Cost w/ expansion to Multi-family w/ Add'l homes Costs allocated to Curbs£de Residences Costs allocated to County Residences 429,780 429,780 0 70,656 70,656 0 24,000 12,000 12,000 23,775 18,069 5,706 3,483 2,647 836 10,000 10,000 0 15,000 11,40~ 3,600 5,000 3,800 1,200 5,000 3,800 1,200 5,000 3,800 1,200 2,100 1,596 504 2,120 1,611 509 3,000 2,280 720' 15,000 11,400 3,690 613,914 582,839 31,075 (4,700) 578,139 29,300 19.73 (4,700) 609,214 0 31,075 9,412 3,30 Calculation of Recycling Revenue: Curbside Residences - 29,300 x $19.50 x 75% = 428,513 County Residences - 9,412 x $3.25 x 75% = 22,942 Total fees collected 451,455 See attached Assumptions and considerations 1999 Recycling Fee Assumptions and Considerations 1) 2) 3) 4) 5) 6) 7) Total number of curbside residences of 29,300 includes the current number of curbside residences currently in program of 21,300 plus 3,400 additional homes to be added for expansion of the program plus 4,600 multi-family units. These numbers were given to me by Sharon Matra, Executive Director. These calculations assume the expansion of the curbside recycling program will take place on 1-1-99 - per discussion with Sharon Marra. Any delays in the expansion of the curbside program will have a negative effect on the net amount of recycling revenue generated. Information relating to the total number of county residences of 9,412 was provided to me by Sharon Matra. The District may need to send a separate bill for each unit in a multi-family complex in order to generate a penalty of $25 for each unpaid unit. This would create more of an incentive for th~ owner of the multi-family complex to pay the recycling fee. It is very important to have the mailing list compiled, entered into the computer, and ready to print recycling bills before any services are contracted for. In addition, the District needs to discuss the addresses to be added to the program and the house count with BFI to ensure both are in agreement with services to be provided by BFI and the District's mailing list for billing. This coordination with BFI should always take place whenever additional homes are added to the program, or whenever BFI is requesting an addition to their monthly bill based on additional homes recieving service. This will allow the total number of households in the District's billing records to agree with with the number of households BFI is billing the District for services. The recycling fee collection rate is estimated at 75%. Allocation of various billing charges is 76% for residences in the curbside program and 24% for County residences based on the number of residences to be billed in the curbside recycling program (including expansion) of 29,300 and the number of residences in the county of 9,412 to the total number of all residences to be billed of 38,712. Changes in any of the estimates used in this recycling fee calculation will affect the recycling revenue generated and/or recycling costs incurred.