HomeMy WebLinkAbout02-28-2007
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MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY
OF THE CITY OF JEFFERSONVILLE, INDIANA
FEBRUARY 28, 2007
Mayor Waiz called the meeting to order at 9:30 a.m. and on call of the roll those members present were:
City Engineer Miller and Councilperson Perkins.
Also present were: Fire Chief Miles, Asst. Police Chief Lovan, Animal Shelter Director Wilder, Vehicle
Maintenance Director Drury, Building Commissioner Segraves, City Attorney Merkley, Personnel
Director Calabro, Sewer Office Manager Johnson, COlmcilperson Wilson, Assistant Parks Director
Couts, IT Director Hardy, Planning and Zoning Director Hicks, Street Commissioner Ellis,
Redevelopment Director Cahill, and Deputy Clerk Mayfield.
Engineer Miller made the motion to approve the payroll, seconded by Councilperson Perkins
and carried unanimously.
OLD BUSINESS:
AMENDED HEALTH AND DENTAL BENEFITS
Insurance Clerk Diane Swank and Councilperson Perkins recommended at last weeks
meeting that the Board approve amending the health and dental benefits to include dental
implants, orthodontia services for employees and eligible dependents, and the treatment of
morbid obesity by surgery. It was tabled until this week in order for the Mayor to review.
Mayor Waiz made the motion to deny the benefit amendments, seconded by Engineer Miller
with Councilperson Perkins opposing the motion to deny. Councilperson Perkins said he
doesn't feel that the amendments will be costly to the City. He said City employees aren't
overly paid and this would be a way to increase the benefits package. Mayor Waiz
commented that until last week all he has heard from the Council is how rich the insurance
package is. He doesn't understand why they now want to add benefits unless there is
something in it for them. Mayor Waiz said he thinks maybe the Ethics Commission should
look into the Insurance Board since there is an individual who works with Humana sitting on
the Insurance board.
BITUMINOUS BIDS
Engineer Miller made the motion to approve Hanson Aggregate for paving and stone and
Mac Construction to do the milling and asphalt, seconded by Council person Perkins and
carried unanimously. Councilperson Perkins questioned ifthese bids are covered under the
Purchase Order system. City Attorney Merkley said the bids were opened prior to the
adoption of the Purchase Order plan.
NEW BUSINESS:
JOE LEAR WALK
Felicia Essing asked the Board to approve street closures for Saturday, April 14, 2007 for the
Joe Lear Walk. Councilperson Perkins made the motion to approve the closures, seconded by
EngineerMiller and carried unanimously.
SPEED LIMIT SIGN AND SPEED BUMPS REQUEST
Resident Jerry Hambaugh voiced concern about speeding in his neighborhood on Roosevelt
Drive. He would like a speed limit sign and speed bumps. After some discussion,
Councilperson Perkins made the motion to approve a 25 mph speed limit sign, seconded by
Engineer Miller and carried unanimously. Engineer Miller will check into speed bumps.
PERRIN LANE
Councilperson Wilson said she has received more phone calls from residents having
difficulty pulling onto Eighth Street from Perrin Lane due to the 3 way stop by the Aquatic
Center. Engineer Miller said he would look into this issue.
NEW FIRE STATIONS AND CITY SERVICES COMPLEX CLAIMS
Councilperson Perkins made the motion to approve claims submitted on the new fire stations
and city services complex made payable to Kovert Hawkins, AML Contracting and
reimbursements to the EDIT fund, seconded by Engineer Miller and carried unanimously.
2007 AGREEMENT BETWEEN CITY OF JEFFERSONVILLE AND COX RADIO
Council Perkins made the motion to approve the 2007 agreement between the City of
Jeffersonville and Cox Radio to become producer of The Riverside Viewing Party on April
21,2007, seconded by Engineer Miller and carried unanimously.
GARBAGE TRUCK LICENSE
Jim Meyer came before the Board concerning a problem licensing a garbage truck. He said
according to the State he needs a fuel permit in order to license it. After discussion, Attorney
Merkley said we need to show that the City is exempt from the fuel permit.
There being no further discussion to come before the Board, City Engineer Miller made the
motion to adjourn the meeting at 10:20 a.m., seconded by Councilperson Perkins and carried
unanimously.
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CLERK R SURER
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2007 Agreement
City of Jeffersonville and Cox Radio Louisville
This Agreement is made and entered into this --,-day of by and between CITY
OF JEFFERSONVILLE, INDIANA, with an office located at the Quadrangle, 10lh Street,
Jeffersonville Indiana (hereinafter sometimes referred to as ""City") and Cox Radio Louisville Inc.
with an office located at 612 Fourth Avenue, Suite 100, Louisville, KY, (hereinafter sometimes
referred to as "Cox").
For and in consideration of the mutual benefits to be realized by City and Cox as a result of this
Agreement, and for other good and valuable consideration, receipt of which is hereby
acknowledged by the parties hereto, it is agreed by and between the parties as follows:
PURPOSE OFTHIS AGREEMENT
Cox desires to become a producer of The Riverside Viewing Party sometimes referred to as the
"Event". City agrees to such production under the terms and conditions hereinafter set forth.
TERM
This Agreement shall become effective upon execution by the authorized representatives of City
and Cox and will terminate upon the conclusion of the Event Cox is granted the option to renew
its agreement for the 2008 Event on terms mutually agreed to between City and Cox provided Cox
notifies City of its intention to exercise this option in writing before the 1 st day of December, 2007.
DATE OF EVENT
The Event is scheduled to commence and end on April 21, 2007
LOCATION OF EVENT
The Event will be conducted within a specific area of the riverfront to include areas known as 'The
Overlook', "Terraced Lawn" and "River Stage"
CANCELLATION OF EVENT
If, by virtue of any disruptive events (including but not limited to labor disputes or strikes), weather
and/or wind conditions, or by reason of force majeure, the Event has not been held by the 21st
day of April, 2007 the Event will be considered canceled.
FEE
Fee will be based on a contingency agreement in lieu of benefits and promotional services. Cox
Agrees that upon final analysis of the event revenues and having reached a 40% margin of
revenue over expenses, any net profits over and above will be shared with the City.
MERCHANDISING RIGHTS
Cox has the exclUSive right to sell and/or distribute promotional, souvenir and specialty items
relating to or associated with the Event and City. In addition Cox will sell sponsorships in
conjunction with the event to include vending of food and beverage. The parties hereto further
acknowledge that Cox may assign all or a portion of said rights to a third party or parties for the
sale and/or distribution of said items before, during and after the Event City does not object to the
Cox filming and/or taping the Event for current or future advertising purposes so long as the Cox
(1) has obtained all rights necessary from the participants in the Event and other necessary parties
to allow such use; and (2) provided further, Cox allows City to use any such film or tape for the
City's purposes. The merchandise will be sold within the areas known as "The Overlook",
"Terraced Lawn" and "River Stage".
CITY OBLIGATIONS
During the term of this Agreement City agrees that it shall provide and/or perform the following:
City Services including but not limited to:
Electricity/Generators
Temporary staging
Stage soundnights for 2 areas
Tables/Chairs for reserved seating
FirelEMS
Portolets for the venue
Support Staff for specified areas
Necessary permits for the venue
Necessary insurance riders listing Cox as additional insured
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COX OBLIGATIONS
During the term of this Agreement, Cox agrees that it shall provide and/or perform the
following:
Support of the event including but not limited to:
Management of sponsorship/vending and ticket sales
Production of the event to include entertainment
logistical needs associated with the event
Advertising via radio broadcast
On site staff management
Necessary insurance riders naming the City as additional insured
CITY
COX RADIO lOUISVlllE INC.
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ACCOUNTS PAYABLE VOUCHER TRANSACTIONS
FIRE STATION NO.2, NO.4 AND CITY SERVICES COMPLEX
Page No. 1
Date: February 28, 2007
Account No. Invoice No. Vendor Name Date Expended
45526 200527.03 -0000005 Kovert-Hawkins 2/23/07 $ 1,127.71
45523 200527.01-0000007 Kovert-Hawkins 2/23/07 $ 1,092.43
45520 200527.02-0000007 Kovert Hawkins 2/23/07 $ 1,513.59
45523 2114 (Kovert-Hawkins) Reimburse Edit Fund 2/26/07 S 43,718.40
45526 2114 (Kovert-Hawkins) Reimburse Edit Fund 2/26/07 $ 71,429.39
45520 AML, Inc. 2/27/07 $ 47,587.40
45523 AML,lnc. 2/27/07 $ 30,791.90
45526 AML., Inc. 2/27/07 $ 54,918.70
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2007 Agreement
City of Jeffersonville and Cox Radio Louisville
This Agreement is made and entered into this _day of by and between CITY
OF JEFFERSONVILLE, INDIANA, with an office located at the Quadrangle, 10lh Street,
Jeffersonville Indiana (hereinafter sometimes referred to as ""City~) and Cox Radio Louisville Inc.
with an office located at 612 Fourth Avenue, Suite 1 00, Louisville, KY, (hereinafter sometimes
referred to as "Cox").
For and in consideration of the mutual benefits to be realized by City and Cox as a result of this
Agreement, and for other good and valuable consideration, receipt of which is hereby
acknowledged by the parties hereto, it is agreed by and between the parties as follows:
PURPOSE OF THIS AGREEMENT
Cox desires to become a producer of The Riverside Viewing Party sometimes referred to as the
"Event". City agrees to such production under the terms and conditions hereinafter set forth.
TERM
This Agreement shall become effective upon execution by the authorized representatives of City
and Cox and will terminate upon the conclusion of the Event Cox is granted the option to renew
its agreement for the 2008 Event on terms mutually agreed to between City and Cox provided Cox
notifies City of its intention to exercise this option in writing before the 1 st day of December, 2007.
DATE OF EVENT
The Event is scheduled to commence and end on April 21, 2007
LOCATION OF EVENT
The Event will be conducted within a specific area of the riverfront to include areas known as 'The
Overlook', "Terraced Lawn~ and "River Stage~
CANCELLATION OF EVENT
If, by virtue of any disruptive events (including but not limited to fabor disputes or strikes), weather
and/or wind conditions, or by reason of force majeure, the Event has not been held by the 21st
day of April, 2007 the Event will be considered canceled.
FEE
Fee will be based on a contingency agreement in lieu of benefits and promotional services. Cox
Agrees that upon final analysis of the event revenues and having reached a 40% margin of
revenue over expenses, any net profits over and above will be shared with the City.
MERCHANDISING RIGHTS
Cox has the exclusive right to sell and/or distribute promotional, souvenir and specialty items
relating to or associated with the Event and City. In addition Cox will sell sponsorships in
conjunction with the event to include vending of food and beverage. The parties hereto further
acknowledge that Cox may assign all or a portion of said rights to a third party or parties for the
sale and/or distribution of said items before, during and after the Event City does not object to the
Cox filming and/or taping the Event for current or future advertising purposes so long as the Cox
(1) has obtained all rights necessary from the participants in the Event and other necessary parties
to allow such use; and (2) provided further, Cox allows City to use any such film or tape for the
City's purposes. The merchandise will be sold within the areas known as 'The Overlook",
"Terraced Lawn" and "River Stage".
CITY OBLIGATIONS
During the term of this Agreement, City agrees that it shall provide and/or perform the following:
City Services including but not limited to:
Electricity/Generators
Temporary staging
Stage soundllights for 2 areas
Tables/Chairs for reserved seating
Fire/EMS
Portolets for the venue
Support Staff for specified areas
Necessary permits for the venue
Necessary insurance riders listing Cox as additional insured
COX OBLIGATIONS
During the term of this Agreement, Cox agrees that it shall provide and/or perform the
following:
Support of the event including but not limited to:
Management of sponsorship/vending and ticket sales
Production of the event to include entertainment
Logistical needs associated with the event
Advertising via radio broadcast
On site staff management
Necessary insurance riders naming the City as additional insured
CITY OF JEFFERSONVILLE, INDIANA
COX RADIO LOUISVILLE INC.
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OACiiM
PARTNERSHIP
Helping People. Changing Lives.
Community Action of Southern Indiana, Inc.
1613 E.8Th Street, Jeffersonville, IN 47130
(Bus) 812-288-6451& 812-284-8315 (Fax)
February 28, 2007
Greetings:
After much deliberation among the Grassroots Prevention Coalition, we are pleased to
announce that the 3rd Annual Joe Lear Walk, "From Tragedy to Triumph" will be held on
Saturday April 14, 2007. The event will begin at 10:00 am, with volunteers arriving
approximately two hours ahead of time for set up.
I would like to formally request assistance with the Jeffersonville Police Department to
ensure that streets are blocked fro the safety of our participants, along with the approval
. of the route. If there are any questions please do not hesitate to call me at: 288-6451 ext.
129 or email me at FEssing@casil.org.
Thank you for all you do,
~~~~W/CPP
Program Coordinator,
Grassroots Prevention Coalition & Clark/Floyd County Minority Tobacco Coalition
_wm=c~." Walking Route
Joe Lear Memorial Walk
12 August 2006
REGISTRATION / DOOR PRIZE FORM
(Participating Walker)
CLARK COUNTY GRASSROOTS COALITION'S
ANNUAL JOE LEAR WALK
2007
Name:
Address:
City/State/Zip:
Email Address:
Phone #:
Date 'of Birth:
By being present at this event, you agree to be a part of any media opportunities, and give permission to Clark
County Grassroots Coalition and Community Action of Southern Indiana, Inc. to use your image for future
events. You also agree not to hold the organizations referenced above liable for any injury or loss as a result of
your participation in this event.
Signature:
(Participating Walker)
o I would like to receive information about the Grassroots Coalition and opportunities to support a drug-free community.