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HomeMy WebLinkAbout02-28-2007 , ' , , <I MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF JEFFERSONVILLE, INDIANA FEBRUARY 28, 2007 Mayor Waiz called the meeting to order at 9:30 a.m. and on call of the roll those members present were: City Engineer Miller and Councilperson Perkins. Also present were: Fire Chief Miles, Asst. Police Chief Lovan, Animal Shelter Director Wilder, Vehicle Maintenance Director Drury, Building Commissioner Segraves, City Attorney Merkley, Personnel Director Calabro, Sewer Office Manager Johnson, COlmcilperson Wilson, Assistant Parks Director Couts, IT Director Hardy, Planning and Zoning Director Hicks, Street Commissioner Ellis, Redevelopment Director Cahill, and Deputy Clerk Mayfield. Engineer Miller made the motion to approve the payroll, seconded by Councilperson Perkins and carried unanimously. OLD BUSINESS: AMENDED HEALTH AND DENTAL BENEFITS Insurance Clerk Diane Swank and Councilperson Perkins recommended at last weeks meeting that the Board approve amending the health and dental benefits to include dental implants, orthodontia services for employees and eligible dependents, and the treatment of morbid obesity by surgery. It was tabled until this week in order for the Mayor to review. Mayor Waiz made the motion to deny the benefit amendments, seconded by Engineer Miller with Councilperson Perkins opposing the motion to deny. Councilperson Perkins said he doesn't feel that the amendments will be costly to the City. He said City employees aren't overly paid and this would be a way to increase the benefits package. Mayor Waiz commented that until last week all he has heard from the Council is how rich the insurance package is. He doesn't understand why they now want to add benefits unless there is something in it for them. Mayor Waiz said he thinks maybe the Ethics Commission should look into the Insurance Board since there is an individual who works with Humana sitting on the Insurance board. BITUMINOUS BIDS Engineer Miller made the motion to approve Hanson Aggregate for paving and stone and Mac Construction to do the milling and asphalt, seconded by Council person Perkins and carried unanimously. Councilperson Perkins questioned ifthese bids are covered under the Purchase Order system. City Attorney Merkley said the bids were opened prior to the adoption of the Purchase Order plan. NEW BUSINESS: JOE LEAR WALK Felicia Essing asked the Board to approve street closures for Saturday, April 14, 2007 for the Joe Lear Walk. Councilperson Perkins made the motion to approve the closures, seconded by EngineerMiller and carried unanimously. SPEED LIMIT SIGN AND SPEED BUMPS REQUEST Resident Jerry Hambaugh voiced concern about speeding in his neighborhood on Roosevelt Drive. He would like a speed limit sign and speed bumps. After some discussion, Councilperson Perkins made the motion to approve a 25 mph speed limit sign, seconded by Engineer Miller and carried unanimously. Engineer Miller will check into speed bumps. PERRIN LANE Councilperson Wilson said she has received more phone calls from residents having difficulty pulling onto Eighth Street from Perrin Lane due to the 3 way stop by the Aquatic Center. Engineer Miller said he would look into this issue. NEW FIRE STATIONS AND CITY SERVICES COMPLEX CLAIMS Councilperson Perkins made the motion to approve claims submitted on the new fire stations and city services complex made payable to Kovert Hawkins, AML Contracting and reimbursements to the EDIT fund, seconded by Engineer Miller and carried unanimously. 2007 AGREEMENT BETWEEN CITY OF JEFFERSONVILLE AND COX RADIO Council Perkins made the motion to approve the 2007 agreement between the City of Jeffersonville and Cox Radio to become producer of The Riverside Viewing Party on April 21,2007, seconded by Engineer Miller and carried unanimously. GARBAGE TRUCK LICENSE Jim Meyer came before the Board concerning a problem licensing a garbage truck. He said according to the State he needs a fuel permit in order to license it. After discussion, Attorney Merkley said we need to show that the City is exempt from the fuel permit. There being no further discussion to come before the Board, City Engineer Miller made the motion to adjourn the meeting at 10:20 a.m., seconded by Councilperson Perkins and carried unanimously. ~T: .' '~~ CLERK R SURER 1'1 '" 2007 Agreement City of Jeffersonville and Cox Radio Louisville This Agreement is made and entered into this --,-day of by and between CITY OF JEFFERSONVILLE, INDIANA, with an office located at the Quadrangle, 10lh Street, Jeffersonville Indiana (hereinafter sometimes referred to as ""City") and Cox Radio Louisville Inc. with an office located at 612 Fourth Avenue, Suite 100, Louisville, KY, (hereinafter sometimes referred to as "Cox"). For and in consideration of the mutual benefits to be realized by City and Cox as a result of this Agreement, and for other good and valuable consideration, receipt of which is hereby acknowledged by the parties hereto, it is agreed by and between the parties as follows: PURPOSE OFTHIS AGREEMENT Cox desires to become a producer of The Riverside Viewing Party sometimes referred to as the "Event". City agrees to such production under the terms and conditions hereinafter set forth. TERM This Agreement shall become effective upon execution by the authorized representatives of City and Cox and will terminate upon the conclusion of the Event Cox is granted the option to renew its agreement for the 2008 Event on terms mutually agreed to between City and Cox provided Cox notifies City of its intention to exercise this option in writing before the 1 st day of December, 2007. DATE OF EVENT The Event is scheduled to commence and end on April 21, 2007 LOCATION OF EVENT The Event will be conducted within a specific area of the riverfront to include areas known as 'The Overlook', "Terraced Lawn" and "River Stage" CANCELLATION OF EVENT If, by virtue of any disruptive events (including but not limited to labor disputes or strikes), weather and/or wind conditions, or by reason of force majeure, the Event has not been held by the 21st day of April, 2007 the Event will be considered canceled. FEE Fee will be based on a contingency agreement in lieu of benefits and promotional services. Cox Agrees that upon final analysis of the event revenues and having reached a 40% margin of revenue over expenses, any net profits over and above will be shared with the City. MERCHANDISING RIGHTS Cox has the exclUSive right to sell and/or distribute promotional, souvenir and specialty items relating to or associated with the Event and City. In addition Cox will sell sponsorships in conjunction with the event to include vending of food and beverage. The parties hereto further acknowledge that Cox may assign all or a portion of said rights to a third party or parties for the sale and/or distribution of said items before, during and after the Event City does not object to the Cox filming and/or taping the Event for current or future advertising purposes so long as the Cox (1) has obtained all rights necessary from the participants in the Event and other necessary parties to allow such use; and (2) provided further, Cox allows City to use any such film or tape for the City's purposes. The merchandise will be sold within the areas known as "The Overlook", "Terraced Lawn" and "River Stage". CITY OBLIGATIONS During the term of this Agreement City agrees that it shall provide and/or perform the following: City Services including but not limited to: Electricity/Generators Temporary staging Stage soundnights for 2 areas Tables/Chairs for reserved seating FirelEMS Portolets for the venue Support Staff for specified areas Necessary permits for the venue Necessary insurance riders listing Cox as additional insured ( It COX OBLIGATIONS During the term of this Agreement, Cox agrees that it shall provide and/or perform the following: Support of the event including but not limited to: Management of sponsorship/vending and ticket sales Production of the event to include entertainment logistical needs associated with the event Advertising via radio broadcast On site staff management Necessary insurance riders naming the City as additional insured CITY COX RADIO lOUISVlllE INC. / ACCOUNTS PAYABLE VOUCHER TRANSACTIONS FIRE STATION NO.2, NO.4 AND CITY SERVICES COMPLEX Page No. 1 Date: February 28, 2007 Account No. Invoice No. Vendor Name Date Expended 45526 200527.03 -0000005 Kovert-Hawkins 2/23/07 $ 1,127.71 45523 200527.01-0000007 Kovert-Hawkins 2/23/07 $ 1,092.43 45520 200527.02-0000007 Kovert Hawkins 2/23/07 $ 1,513.59 45523 2114 (Kovert-Hawkins) Reimburse Edit Fund 2/26/07 S 43,718.40 45526 2114 (Kovert-Hawkins) Reimburse Edit Fund 2/26/07 $ 71,429.39 45520 AML, Inc. 2/27/07 $ 47,587.40 45523 AML,lnc. 2/27/07 $ 30,791.90 45526 AML., Inc. 2/27/07 $ 54,918.70 >,' 2007 Agreement City of Jeffersonville and Cox Radio Louisville This Agreement is made and entered into this _day of by and between CITY OF JEFFERSONVILLE, INDIANA, with an office located at the Quadrangle, 10lh Street, Jeffersonville Indiana (hereinafter sometimes referred to as ""City~) and Cox Radio Louisville Inc. with an office located at 612 Fourth Avenue, Suite 1 00, Louisville, KY, (hereinafter sometimes referred to as "Cox"). For and in consideration of the mutual benefits to be realized by City and Cox as a result of this Agreement, and for other good and valuable consideration, receipt of which is hereby acknowledged by the parties hereto, it is agreed by and between the parties as follows: PURPOSE OF THIS AGREEMENT Cox desires to become a producer of The Riverside Viewing Party sometimes referred to as the "Event". City agrees to such production under the terms and conditions hereinafter set forth. TERM This Agreement shall become effective upon execution by the authorized representatives of City and Cox and will terminate upon the conclusion of the Event Cox is granted the option to renew its agreement for the 2008 Event on terms mutually agreed to between City and Cox provided Cox notifies City of its intention to exercise this option in writing before the 1 st day of December, 2007. DATE OF EVENT The Event is scheduled to commence and end on April 21, 2007 LOCATION OF EVENT The Event will be conducted within a specific area of the riverfront to include areas known as 'The Overlook', "Terraced Lawn~ and "River Stage~ CANCELLATION OF EVENT If, by virtue of any disruptive events (including but not limited to fabor disputes or strikes), weather and/or wind conditions, or by reason of force majeure, the Event has not been held by the 21st day of April, 2007 the Event will be considered canceled. FEE Fee will be based on a contingency agreement in lieu of benefits and promotional services. Cox Agrees that upon final analysis of the event revenues and having reached a 40% margin of revenue over expenses, any net profits over and above will be shared with the City. MERCHANDISING RIGHTS Cox has the exclusive right to sell and/or distribute promotional, souvenir and specialty items relating to or associated with the Event and City. In addition Cox will sell sponsorships in conjunction with the event to include vending of food and beverage. The parties hereto further acknowledge that Cox may assign all or a portion of said rights to a third party or parties for the sale and/or distribution of said items before, during and after the Event City does not object to the Cox filming and/or taping the Event for current or future advertising purposes so long as the Cox (1) has obtained all rights necessary from the participants in the Event and other necessary parties to allow such use; and (2) provided further, Cox allows City to use any such film or tape for the City's purposes. The merchandise will be sold within the areas known as 'The Overlook", "Terraced Lawn" and "River Stage". CITY OBLIGATIONS During the term of this Agreement, City agrees that it shall provide and/or perform the following: City Services including but not limited to: Electricity/Generators Temporary staging Stage soundllights for 2 areas Tables/Chairs for reserved seating Fire/EMS Portolets for the venue Support Staff for specified areas Necessary permits for the venue Necessary insurance riders listing Cox as additional insured COX OBLIGATIONS During the term of this Agreement, Cox agrees that it shall provide and/or perform the following: Support of the event including but not limited to: Management of sponsorship/vending and ticket sales Production of the event to include entertainment Logistical needs associated with the event Advertising via radio broadcast On site staff management Necessary insurance riders naming the City as additional insured CITY OF JEFFERSONVILLE, INDIANA COX RADIO LOUISVILLE INC. . OACiiM PARTNERSHIP Helping People. Changing Lives. Community Action of Southern Indiana, Inc. 1613 E.8Th Street, Jeffersonville, IN 47130 (Bus) 812-288-6451& 812-284-8315 (Fax) February 28, 2007 Greetings: After much deliberation among the Grassroots Prevention Coalition, we are pleased to announce that the 3rd Annual Joe Lear Walk, "From Tragedy to Triumph" will be held on Saturday April 14, 2007. The event will begin at 10:00 am, with volunteers arriving approximately two hours ahead of time for set up. I would like to formally request assistance with the Jeffersonville Police Department to ensure that streets are blocked fro the safety of our participants, along with the approval . of the route. If there are any questions please do not hesitate to call me at: 288-6451 ext. 129 or email me at FEssing@casil.org. Thank you for all you do, ~~~~W/CPP Program Coordinator, Grassroots Prevention Coalition & Clark/Floyd County Minority Tobacco Coalition _wm=c~." Walking Route Joe Lear Memorial Walk 12 August 2006 REGISTRATION / DOOR PRIZE FORM (Participating Walker) CLARK COUNTY GRASSROOTS COALITION'S ANNUAL JOE LEAR WALK 2007 Name: Address: City/State/Zip: Email Address: Phone #: Date 'of Birth: By being present at this event, you agree to be a part of any media opportunities, and give permission to Clark County Grassroots Coalition and Community Action of Southern Indiana, Inc. to use your image for future events. You also agree not to hold the organizations referenced above liable for any injury or loss as a result of your participation in this event. Signature: (Participating Walker) o I would like to receive information about the Grassroots Coalition and opportunities to support a drug-free community.