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HomeMy WebLinkAbout03-12-2007 BOARD OF PARKS & RECREATION MINUTES OF MEETING - MARCH 12, 2007 Vice President Sue Pfau called the meeting to order at 3:05pm. The roll was called and those present were as follows: Mike Nelson, Ted Throckmorton, Sue Pfau, Robbie Valentine, and Vicki Conlin. Absent: Kevin LaGrange. Personnel and guests present were as follows: Superintendent Rob Poff, Aquatic/Recreation Director Sara Kraft, City Council Park's liaison Barbara Wilson, and Evening News Editor Larry Thomas. Minutes: The minutes for February 2007 were approved as submitted on a motion made by Ted Throckmorton, seconded by Mike Nelson, carried unanimously. Claims: The March 2007 claims were distributed for review. It was noted on claim list that two claims reading Jacobi Sales, Inc. should be Jacobi, Toombs, & Lanz. A motion was made by Ted Throckmorton to approve claims totaling $28,976.95, seconded by Vicki Conlin, carried unanimously. RiverStage Report: Rob Poff addressed to update and informed that we will be working with Cox Radio again for a Thunder event. They will sell seats on the RiverStage at $60.00 and for involvement from the Kentucky Derby Festival that cost will include a Pegasus pin with all proceeds going towards RiverStage. They had hoped to include a beer garden this year but explained due to some last minute problems that it will not work out. He informed that Mr. Les Albro with Bales Motor called him last week to inform that Mrs. Hazel Bales has granted $5,000 to be donated to the RiverStage. Rob reminded that last October the City Council had agreed to appropriate $25,000 towards permanent electricity in a single phase. He informed that after recent meetings with Duke energy that a three phase would be needed for long term, which increases the costs to approximately $55,000. Rob stated he would take this information to the next Council workshop and request additional funding. He concluded by informing that the Breakfast for the Arts has been rescheduled to Thursday, April 5th at 8am and will be at the new Ken Ellis building. The cards are at printers now and will be going out in the mail in the next couple weeks. 2 Old Business: Rob stated that there was not any Old Business for the agenda this month but wanted to inform that he has spoke with Mr. Kevin Vissing regarding Kyle Vissing Park (aka: Sylvan/Oak Park). He reminded from Old Business discussion last month this board requested Mr. Vissing be invited to this meeting and he is out of town and expects he will be at the April meeting to discuss his desires for the park. At this time Barbara Wilson asked on the progress of bathrooms at Warder Park. She stated in meeting with Jeff Main Street on the Friday night concerts in the park that they are hoping to have bathrooms verses port-a-pots this year. Rob Poff explained Mayor Waiz has drawings from The Estopinal Group and plans to take the information to the Council workshop for support and possible funding. He will follow up on this matter and inform at this board's next meeting. New Business: Rob distributed the 2006 Annual Report for review and approval. After some discussion and explanations Vicki Conlin made a motion to approve the 2006 Annual Report as distributed, seconded by Sue Pfau, carried unanimously. Rob Poff addressed regarding Parks and Recreation Foundation. He informed that he has been working with Laura Hansen Dean, President and CEO of Community Foundation of Southern Indiana for some time and has now successfully been able to establish a Jeffersonville Parks and Recreation fund as a component fund of the Community Foundation of Southern Indiana. He explained with this fund any donations, gifts, and grants would be taken into the Community Foundation and credited to Jeffersonville Parks and Recreation fund. Rob went through the agreement in some detail and noted a copy of a letter from Community Foundation that can be used for possib~e donors explaining the establishment of said fund to support the charitable programs and activities of the City of Jeffersonville Parks and Recreation Department. Rob then request this board's approval and signature on said agreement. A motion was made by Vicki Conlin to approve Community Foundation of Southern Indiana, Inc. donor designated fund agreement for City of Jeffersonville Parks and Recreation, seconded by Ted Throckmorton, and carried unanimously. Nachand Fieldhouse Monthly Report: Sara Kraft distributed the February 2007 report for review. She reminded last month that she and Justin Campbell attended the Indiana Parks and Recreation (IPRA) Conference where she sat in on a class and learned some great, interesting experiments and has scheduled a Science Camp at the Nachand Fieldhouse on the Monday of Spring Break and shared the registration forms. 3 CorrespOndence: Letter was read from Oak Park Baptist Church requesting donation for their annual Teen night. Rob informed 10 one-day passes to the Aquatic Center would be given. Rob informed that Bridgepointe Goodwill Services would again be using Duffy's Landing and the parking lot at the Aquatic Center on Thunder Day for a cruise boat with Queen City Riverboats and all monies going to Bridgepoint Goodwill. Superintendent's Report: Rob informed and updated on the following: *Bob Hedge Park. The contractors have been working hard on entry point for the donor walls, flag poles, and recessed lighting. Last weekend they poured for the water fountain, waiting to form then is able to complete sidewalks. He informed his gratitude to David Julius with Walnut Ridge and Fred Ernsberger with Electric Engineering for all their work and mostly for donating all their labor cost. *New Ken Ellis Center. He, Beverly Couts and Sara Kraft were there today and everything looks great and coming together. There is still some ongoing problems with the water lines and once remedied the building will be ready. *Image Program. He informed moving the Park Board meetings to the afternoon is why Beverly has not been able to address the board. It is an after school program teaching drug prevention to 10-14 year olds. She will be taking them tomorrow for their season ending fieldtrip. He also informed this program is funded from SAMHSA block grant. *Vogt Park. Mr. Sam Vogt has requested May 26th for dedication of the park. This is the Saturday of Memorial weekend and he will have more details at the Next meeting. Announcements: *Breakfast for the Arts will be at Bam on Thursday, April 05th at the New Ken Ellis. *The next scheduled meeting for this board will be Monday, April 9,2007. Ad journment: There being no further business, the meeting was adjourned at 5:00pm on a motion made by Vicki Conlin, seconded by Ted Throckmorton, carried unanimously. President - Kevin LaGrange Secretary - Vicki Conlin