HomeMy WebLinkAbout05-31-2006MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY
OF THE CITY OF JEFFERSONVILLE, INDIANA
MAY 31, 2006
Mayor Waiz called the meeting to order at 9:30 a.m. and on call of the roll those members present were:
Fire Chief Miles sitting in for Councilperson McCauley and City Engineer Miller.
Also present were: Street Commissioner Ellis, Asst. Police Chief Lovan, Planning and Zoning Director
Hicks, Building Commissioner Segraves, Animal Shelter Director Wilder, Vehicle Maintenance
Director Drury, Parks Director Poll, Wastewater Treatment Director Crawford, Personnel Director
Calabro, Redevelopment Director Cahill, Fire Chief Miles, City Attomey Merkley and Deputy Clerk
Mayiield.
Engineer Miller made the motion to approve the payroll, seconded by Fire Chief Miles and
carried unanimously.
Engineer Miller made the motion to approve the minutes of 5-17-06 and 5-24-06, seconded
by Fire Chief Miles and carried unanimously.
NEW BUSiNESS
BID OPENiNG FOR STREET SWEEPER
City Engineer Miller opened the bids from the following companies:
Brown Equipment $154,995.00
Best Equipment $143,982.00
Municipal Equipment $149,975.00
Southeastern Equipment #1 $154,086.00
Southeastern Equipment #2 $143,029.00
Engineer Miller made the motion to take the bids under advisement for two weeks, seconded
by Fire Chief Miles and carried unanimously.
ROSE HILL NEIGHBORHOOD
Joe Rafferty representing the Rose Hill Neighborhood Association requested a dumpster for
June 10, 2006 on Mulberry Street. They are having a yard sale and clean up. Fire Chief
Miles made th~ motion to approve providing a dumpster on June 10, 2006, seconded by
Engineer Miller and carried unanimously.
5K RUN/COLGATE
Rick Castell and Sid Johnson asked the Board to approve a 5K Run on June 3, 2006. He
asked if the police department could direct traffic at 8 am when the run begins. It will last
approximately 30-45 minutes. Assistant Chief Lovan said it would be no problem. Engineer
Miller made the motion to approve the 5K Run on June 3, 2006, seconded by Fire Chief
Miles and carried unanimously.
CHANGE ORDERS WITH DATA NETWORK TECHNOLOGY
Engineer Miller made the motion to approve Change Order #2 with Data Network
Technology to provide patch cords as described by IT Director Hardy in the amount of
$1,381.00 for City Hall, seconded by Fire Chief Miles and carded unanimously.
Engineer Miller made the motion to approve Change Order #3 with Data Network
Technology to network 6 T-1 lines from the Dmarc to the third floor closet and rework the
voice backbone cables as needed for the 911 system and phone in the amount of $2,130.00,
seconded by Fire Chief Miles and carried unanimously as described by IT Director Roger
Hardy.
SECURITY FOR CITY HALL
Building Commissioner Segraves said he received two quotes on the Fingerprint Entry
Security System for City Hall. One quote was from Dallmann Systems in the amount of
$5,853.51 and the other one was from C and H Security Inc. in the amount of $4,933.52.
Engineer Miller made the motion to apProve C and H Security Inc., seconded by Fire Chief
Miles and carried unanimously.
CANCELLATION OF CONTRACT
Engineer Miller made the motion to cancel the contract with S.D. Cole approved on April 26,
2006 by the Board of Public Works and Safety, seconded by Fire Chief Miles and carded
unanimously. This equipment would not meet the city's need by providing Alpha Numeric
Caller ID.
PHONE SERVICES CONTRACT FOR CITY HALL
Fire Chief Miles made the motion to approve a 36-month lease contract with AT&T to provide phones
and equipment for City Hall in the amount of $49,291.09, seconded by Engineer Miller and carried
unanimously. A second submittal was made by SB Cole Communications of $43,712.00. IT Director
Roger Hardy said they wouldn't provide the technical guidance that *vould be needed.
MOVING QUOTES FOR CITY HALL
Building Commissioner Segraves received quotes on moving to the new City Hall. Quotes were
received by the following: Tri-City Movers and Storage $14,830.00, Gary Movers $14,295.00, John
Carter's Worldwide Movers $27,472.50, and Graebel Movers $27,820.85. Fire Chief Miles made the
motion to approve the quote from Tri-City Van and Storage in the amount of $14,830.00, seconded by
Engineer Miller and carried unanimously. The lowest quote did not provide for a Sunday move.
RESOLUTION 2006-R-4
Engineer Miller made the motion to approve Resolution 2006-R-4 terminating a roadway easement
agreement with S and T Wholesale Hardware Inc. (now Brinley Hardy), seconded by Fire Chief Miles
and carded unanimously.
APPROVAL TO ASSIGN MAYORAL APPOINTMENT TO BUILDING AUTHORITY
Engineer Miller made the motion to approve assigning a Mayoral appointment to the Building
Authority, seconded by Fire Chief Miles and carried unanimously.
There being no further discussion to come before the Board the motion was made by Engineer Miller to
adjourn at 10:10 a.m., seconded by Fire Chief Miles and carried unanimously.
MA
ST:
CLERK ~SU-RER