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Home My WebLink About09-12-2005 BOARD OF PARKS & RECREATION MTNUTE5 OF MEE'~NG - SEPTEMBER 12, 2005 The meeting was called to order at :~2:lOpm by Vice-President 5ua Pfau. With all members present at Z2:57pm they were as follows: 5ua Pfau, Ted Throckmorton, Mick Hennegan, Kevin LaGrange, Vicki Conlin, and ,Tohn Young. Personnel and guests present were as follows: Superintendent Rob Poll, Assistant Superintendent Beverly Couts, Aquatic/Recreation Director Sara Kraft, Outreach Director ,Tustin Campbell, City Attorney Les Merkley, City Council members Barbara Wilson and Ran Grooms, Steve 5temler, Ronnie Breedlove, Aids and students from Corden Porter School. Any other guests present will be recognized os they address the board. Minutes: The August 2005 minutes were Throckmorton, seconded by made by Ted Old Business: Superintendent Rob Poff addressed t Ig Lane/Nachand Fieldhouse property transfer proposal. He reminded that the trade is the old Ewing Lane pool house for a partial land transfer at the Nachand Fieldhouse. He informed with approvals from the Board of Public Works and the Greater Clark Schools he requests this Park Board approval for Resolution #2005-R-Og-:L2-02 to finalize this transaction. After some discussion a motion to approve Resolution #2005-R-Og-Z2-02 was made by Mick Hennegan, seconded by Ted Throckmorton, carried unanimously. New Business: Rob addressed the board regarding the five-year lease for the Boys and Girls Club (aka: Spring Hill Community Center) with ,Teffersonville Housing Authority and the sub-lease with the Boys and Girls Clubs of Kentuckiana. He informed with each lease expiring on September 30, 2005, and with the assistance of City Attorney Les N~erkley he requests approval for accepting another five-year lease with the ~Teffersonville Housing Authority and a three-year lease with The Boys and Girls Clubs of Kentuckiana. Rob noted the only change in either lease is the three-year from five-year with The Boys and Girls Clubs of Kentuckiana and explained after meeting with Ed Carla, Executive Director he requested this change due to the Boys and Girls Club currently struggling. Rob then stated that he has since spoke with Anthony Epps, Director of the Boys and Girls Club and has set up meetings with our Outreach Director ~Tustin Campbell and Mr. Epps to work together on some activities and ideas to help. draw children back into the Boys and Girls Club. New Business: (continued) After discussion a requests was made to invite Mr. Epps to a Park Board meeting. There was some more discussion and a motion was made by Mick Hennegan to approve said lease agreements, seconded by Ted Throckmorton, carried unanimously. Rob addressed the board regarding a current lease agreement for Wilson Property with the Greater Clark County Schools. He stated that we entered into this agreement in 2000 to use and maintain this property for purposes of recreation end it's usage before and after this lease agreement is by the youth football and soccer leagues for practices. He then explained that this is almost 8 acres of land that takes a good amount of time maintaining it properly and requests approval for Resolution #2005-R-0c,~-12-01 serving a 60-day notice to terminate said lease. Rob further explained with the new football complex and other projects taken on since accepting this lease agreement, as well as, not seeing any promise in the future of purchasing the land that he does not feel it feasible to continue in this lease. After discussion o motion was made by Kevin LaGrange to approve Resolution #2005-R-09-12-0! approving termination of said lease agreement for the Wilson Property, seconded by Mick Hennegon, carried unanimously. ,Tell Aquatic Center Report: Aquatic/Recreation birector Sara Kraft addressed the board with her final report for the 200§ pool season. She handed out a report to each board member for review, went over financial figures including daily admissions, concessions, pool passes, swim lessons, swim team, and private rentals. Sera stated that it felt long and short at the same time after !§ weeks of 7 days a week with very few down days. Kevin LoGrange asked her opinion on the extended hours. She credited the extended hours for increase in revenues, as well as, upgrading the camera/security system. She also informed that the Outdoor Movie (Shark Tales) at the pool on August 17*h was a huge success. She concluded with informing that she very much looks forward to next year. Claims: The claims for August 2005 were distributed for review and approval. After discussion motion was made by Kevin LaGrange to approve claims as distributed, seconded by Ted Throckmorton, carried unanimously. Correspondence: A letter was read thanking the Parks bepartment for involvement in their Kids bay at Greentree Mall. 3 Superintendent's Report: Rob discussed and informed on the following: 1. He stated 2006 budget sessions went well and noted his appreciation for support from Pork Board members. At this time City Council President Ran 0;rooms informed that they had also approved $40,000 towards the RiverStoge, os well as, funding $20,000 for barge expenses. He expressed their gratitude for the efforts put forth on this project and it's future possibilities. 2. He acknowledged Ronnie Breedlove in attendance today. Rob spoke of Ronnie's work on the RiverStoge and noted that a recent newspaper article left out his name ond involvement. Rob stated Ronnie's work ond time deserve the recognition. 3. Aquatic Center shut down and leaks detection starting later this week. 4. Progress report on 2005 projects. 5. Water line at Vissing is up and running as of today. 6. Nachand Fieldhouse opened last week. Adult leagues and K12 basketball apps are now availoble. Refinished concession ond game oreos concrete floors. They were sanded down to rock, painted and sealed. 7. Youth football fields dedication this Sunday, September 18tho t 12:30pm. Ribbon cutting ot Zpm. Walking trail should be complete in the next two days. Water line work will start next week. Will start to get irrigation system bids for future possibility. 8. Holidays Downtown: Halloween downtown will be N~onday, October 24th and Light Up bowntown on becember ][st. He noted sample brochures of these events 9. State Board of accounts final interview went well. Suggested to have petty cash for Aquatic Center. :10. Gave update on 5. Harlon Vogt Park update. 11. Tree removal plans for Warder and 5. Harlan Vogt to be completed in the next few weeks. 12. Beautification wine tasting event at gardens located on corner of Spring and Chestnuts streets to raise funds. Informed of Parks Deportment contributions to the beautification project. 13. A finishing crew has been hired with maintenance to help the deportment catch up on detailing at porks. 14. Informed that grave shafts are being investigated again at Colston Park. 15. Will begin construction of Garage building at N\eijer Fields next week. 16. Informed that Bobby Wilcoxson was named as employee of the quarter. 17. He spoke of a sub-committee for a 5-year/~oster Plan. 18. Concluded with showing video to promote Bob Hedge Park renovation. 4 Board :Znput: Mick Hennegan thanked Ran Grooms and the City Council for their support and funding for the RiverStage. Ted Throckmorton informed that he noticed in the ~Teff High School football program an acknowledgement to the Parks Department for the new youth football complex. He stated that he would like to suggest a few names to dedicate these fields in honor of. He realizes that we should consult the Youth football directors but would like the following names noted and considered: Tom Galligan, Doc Bolton, and Bob Grant. Park Board Secretary Vicki Conlin stated that bale Orem would also be a candidate for such an honor. Rob Poff informed that he knows Youth football is attempting to get corporate sponsorships for the fields and that he would pass these suggestions on and can all be discussed again at another meeting. Vicki Conlin wanted to thank Sara Kraft for all her hard work and feels she deserves a great deal of acknowledgment for the daily running of the Aquatic Center. Announcements: * Ron Grooms spoke to inform and invite everyone to Lansden Park on Saturday, October Ist to celebrate the first "Racial Equality Picnic". He explained after meeting with Gary Leavell with the local NAACP that they've come up with this event in efforts to bring the community together. ~[t was noted that an annual picnic (Claysburg Reunion) was put off this year due to construction in Lansden Park. *Last weekly Concert in Warder Park is this Friday, September I6th. *Outdoor Movie Series (Rudy) scheduled at Warder Park this Friday after the Concert. *The next scheduled meeting for this board will be at noon on Monday, October 17th. Adjournment: There being no further business the meeting was adjourned at :L:27pm on a motion made by YJcki Conlin, seconded by Mick Hennegan, carried unanimously. President - Kevin LaGrange Secretary - Vicki Conlin