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HomeMy WebLinkAbout01-21-2004MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF JEFFERSONVILLE, INDIANA JANUARY 21, 2004 Mayor Walz called the meeting to order at 9:30 a.m. and on call o£the roll those members present Were: City Engineer Miller and Councilperson Sellers. Also present were: Wastewater Treatment Director Crawford, Vehicle Maintenance Director Drury, Building Commissioner Seagraves, Administrator Rich Davis, Animal Shelter Director Wilder, City Attorney Merkley, Redevelopment Director Becker, Police Chief Ashabrarmer, Street Commissioner Ellis, Personnel Director Calabro, Parks Director Poff, Youth Director Knight, Planning and Zoning Director Padgett, and Clerk Lyune Mayfield. City Engineer Miller made the motion to approve the payroll as presented, seconded by Councilperson Sellers and carded unanimously. City Engineer Miller made the motion to approve the minutes of 1-5-04 as presented, seconded by Conncilperson Sellers and carried unanimously. WINDOWS Larry Heck with Cambridge Construction came before the Board in regard to boarding up the windows of 244 Spring Street that burned earlier this month. He has been hired by the owner of 244 Spring Street to remove the glass and board up the windows. He wanted to make sure that what he does doesn't hamper the Fire Department's access to the buildings. Fire Chief Miles said that the best way to secm'e the building is to board it up but would like his people down there when it's done. Mayor Waiz and Fire Chief Miles said he could go ahead and remove the sashes. Chief Miles said he would look at the metal sheets at the back of the building and the roofline tin faqade that the owner wants closed up. Engineer Miller made the motion to approve closing the sidewalk until the sashes are out, seconded by Councilperson Sellers and carried unanimously. Mayor Waiz and Fire Chief Miles said they would visit the site. HOUSING AUTHOKITY CONTRACT City Attorney Merkley presented to the Board the standard contract with the Housing Authority for police patrol to be signed by the new administration. Engineer Miller made the motion to approve the contract with the Housing Authority, seconded by Councilperson Sellers and carried unanimously. GIS CONTRACT Planning and Zoning Director Padgett asked the Board to approve the GIS contract with Jacobi, Toombs, and Lanz not to exceed $10,000.00 for one year. Engineer Miller made the motion to approve the GIS contract with Jacobi, Toombs, and Lanz, seconded by Councilperson Sellers and carried unanimously. .CITATION Planning and Zoning Director Padgett told the Board he has sent a citation to Blaine and Loretta Metcalf by certified mail regarding their property at 3623 Hamburg Pike. He said they are running a business there. Councilperson Sellers made the motion to table until further notice, seconded by Engineer Miller and carried unanimously. CITATION Engineer Miller said he cited Developer Neal Harding to the Board about the Drainage problem at Cherokee Heights. Drainage Board President Ken Johnson said there was a lengthy discussion about drainage when the project was proposed. The Drainage Board would like to see the proposed plans and pipe locations. Mr. John's said he would provide the plans to the Drainage Board and that the adequate size pipes are on site. After some discussion, Engineer Miller made the motion to give Mr. John's 7 days to submit the plans to the Drainage Board and City Engineer Miller, and to re-stake, seconded by Councilperson Sellers and can-ied unanimously. NEXTEL PHONE SERVICE Katie O'Kelley appeared before the Board to present information on their service. RadioLand will no longer be able to provide service to the City said Street Commissioner Ellis. Street Commissioner Ellis passed around a sheet for all department heads to write down their needs if any for phone service. Nextel representatives will provide a quote after the information is gathered. INSURANCE Mayor Waiz told the Board that he has spoken with Edward Culpepper Cooper about the two-year contract that was signed by the previous administration. MayOr Waiz said the City of Jeffersonville would no longer have an agent of record. City Attorney Merkley said that no agent of record is needed and that the contract can be rescinded. Councilperson Sellers made the motion to rescind and terminate the two-year contract with the Culpepper Group, seconded by Engineer Miller and carried unanimously. Mayor Waiz said there would be no change in coverage or rates. He said that in the future insurances would be let out for bid. PAINTING OF CURBS AND LOADING ZONES Street Commissioner Ellis asked if the painting of curbs and loading zones are his responsibility. He said he has had some requests. Engineer Miller said the City has done these in the past. TAR DAMAGE Harvey Powell came before the Board because of tar damage to his vehicle in November 2003 on Charlestown Pike. He said the warning signs weren't visible from Country Club Estates where he was exiting. He provided a police report and pictures. Damage amounted to $125.00. After some discussion, Engineer Miller made the motion to deny Mr. Powell's claim, seconded by Councilperson Seller and carried unanimously. There being no, fJ.~er business to come before the Board the motion was made by Engineer Miller to adjourn at~ ~nded by Councilperson Sellers and carried unanimously. MAYOR ~ ATTEST: CLERIq.2t~ASUILER