HomeMy WebLinkAbout06-30-2003MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY
OF THE CITY OF JEFFERSONVILLE, INDIANA
JUNE 30, 2003
Mayor Galligan called the meeting to order at 9:40 a.m. and on call of the roll those members present
were: City Engineer Miller and Councilperson Frantz.
Also present were: Planning and Zoning Director Padgett, Animal Shelter Director Wilder,
Redevelopment Director Robinson, Administrator Rich Davis, Fire Chief Smith, Police ChiefPavey,
Building Commissioner Gavin, Street Commissioner Grant, Personnel Director Ellis, Wastewater
Treatment Director Crawford, Vehicle Maintenance Director Dmry, and Chief Deputy Clerk !Bass.
Engineer Miller made the motion to approve the payroll as presented, seconded by Councilperson Frantz
and carried unanimously. Mayor Galligan asked Department Heads if there was anyone on the payroll
that either he or Personnel Director Ellis did. not know about.
WILLOW TRACE AGREEMENT
Mayor Galligan presented the Board with an agreement between the City, Zion Properties, and Willow
Trace Limited Partnership (attached). After discussion, the motion was made by Conncilperson Frantz to
approve the agreement, seconded by Engineer Miller and carried unanimously.
REQUEST FOR HANDICAP PARKING PERMIT
Michael Coley, 701 E Court Ave, requested a handicap-parking permit per Mayor Galligan. Mayor
Galligan told the Board that if he issued a handicap permit, those visiting the field house would park there.
Therefore, Engineer Miller made the motion to approve a resident only permit and waive the fee,
seconded by Councilperson Frantz and carried unanimously.
COURT AVE EXTENSION CHANGE ORDER
John Toombs, Jacobi, Tombs, & Lanz, appeared before the Board to request approval of a Change Order
for the Court Ave extension project (attached). Engineer Miller made the motion to approve the order
seconded by Mayor Galligan and passed on a vote of 2-1, with Councilperson Frantz voting no.
CHANGE OF SPEED LIMIT
Engineer Miller informed the Board that he received a request from the Board of Commissioners to
change the speed limit on Utica Pike from 35 mph to 40 mph. After discussion, the motion was made by
Engineer Miller to change the speed limit, seconded by Councilperson Frantz and approved unanimously.
Mayor Galligan said that there is sign in front of Kobe's that is not a City sign. He asked Commissioner
Grant to have this sign removed.
There being no further discussion to come before the Board the motion was made by Councilperson Frantz to
adjottm at 10:00 a.m., seconded by Engineer Miller and carried unanimously.
ATTEST:
f..., AGREEMENT
This Agreement is entered into on the day of June, 2003 by and between the City of Jeffersonville,
Indiana (the "City") and Zion Properties, LLC,an ~ndiana limited liability company ("Zion"); and Willow Trace
Limited Partnership, an Indiana limited partnership ("Willow Trace").
] RECITALS:
Whereas, the City wishes to alleviate chronic drainage and traffic problems existing in the vicinity of
Spring Street between Peaceley Street and Dutch Lane; and
Whereas, Willow Trace Limited Partnership ("Willow Trace"), proposes to develop a senior residential
community between Peaceley Street and Dutch Lane, and has received approval of its developm~.~nt plan,
construction plan and subdivision plats from the City Plan Commission·
Whereas, Zion has contracted with Willow Trace to construct the development for and on behalf of
Willow Trace.
Whereas, to assist in the City in alleviating the drainage and traffic problems referred to herein and to
· e draina e and entrance way improvements to Willow Trace's development, Zi?.n
facihtate the completion of th ~ g .... .... ,___A:_ · ..... *~, the City One Hundred Thousand
has agreed, subject to the terms anct conamons set iorm n~t~m, [u },al ~.-
Dollars ($100,000.00) (the "Contractor Contribution") to be applied toward the cost of constructing
~f~"improvements to Spring Street within the vicinity of Willow Trace's development, which improvements are
more particularly described herein·
Now, therefore, in consideration of the mutual promises contained herein, the parties agree to construct:
1. Drainage and roadway improvements within the Spring Street right-of-way as more particularly
described in Exhibit "A" (the "Roadway Improvements"), and
develo ment improvements within the boundaries of the real property currently
2 All Drainage and P - -~-^~ ~4~o and ta~,s from the boundary
· · · , -. ,~ -~-:*~, °ewer imnrovemems, mannmc~. ~o ~- , _ ....
owned b Zion lnClUO.lng aD. uamtaty o r . . '- ---~r lln~a owned by the ~lty
of the ~illow Trace's real property to any extstlng sanitary sew~ ............
"Developer Improvements"),
both in the vicinity of Spring Street bet~veen Peaceley Street and Dutch Lane, as follows:
Willow Trace and Z~on s Duttes,
' ' t from the City of copies of all construction timetables, permits, plans and
A Upon Zion s rece~p ...... ~nand with e inverts elevations, tie-
. cut~ ........ th ,
specifications relating to the Roadway Improvements, wmcn
ins and finish grades shown on the construction and development plans approved by the City in
connection with Willow Trace's development or as otherwise approved by Zion and Willow Trace's
consultants, Zion must deposit the entire Contractor Contribution into an escrow account (the "Escrow")
created for the purpose of reimbursing the City for the cost ,of the Roadway Improvements. Upon such
/
deposit, the Contractor Contribution shall be complete and, except as expressly set forth below, neither
Willow Trace nor Zion will be obligated to expend any further sums for the construction of the Roadway
Improvements.
B. Zion must construct, own and maintain all sanitary sewer hnes servmg W~llow Trace
ment u to the !0oint of connection with the City's existing sewer lines. Willow Trace Shall also
develop p - J ....... ' -- -:'--~+~ -~,;+~in the boundaries of Willow
construct, own and maintain all s~orm drainage COlleClclon lln~S
Trace's real property. The sanitary sewer lines and storm drainage collection lines shall be constructed
in accordance with the construction plans previously approved by the City and in accordance with City
ordinances governing construction of sanitary sewer and storm drainage. Upon the City's acceptance of
the sanitary sewer and storm drainage improvements constructed by Zion, Willow Trace shall be
obligated to maintain the sanitary sewer and storm drainage improvements situated within the confines
of the real property owned by Will°w Trace for such period of time as is required by the City ordinances
governing construction of sanitary sewer and storm drainage.
_The City's Duties.
A. The City has contracted, and must pay, for all engineering services required for construction of
the Roadway Improvements, including preparation of plans and specifications, clarification of plans and
specifications during construction, handling unforeseen contingencies during construction, and providing
full-time inspections during construction. The City shall also reimburse Zion for all engineering or
consulting fees associated with the change in design of the Willow Trace development and construction
plans to accommodate the Roadway Improvements, to the extent the plans and specifications relating to
the Roadway Improvements differ from those Willow Trace construction and development plans
previously approved by the City or the City plan commission.
B. The City must, at the City's cost and expense, promptly obtain all permits necessary for
construction of the Roadway Improvements.
· on the execution of this Agreement, the City must provide Zion with temporary access to its
C Up ~ - ' o* ,~ ion of the Developer Improvements to be
Spring Street right o~way for purposes of performing th,,~ vort
situated within the right of way (which Developer Improvements include sanitary sewer and potable
water installation). That portion of the Developer Improvements, which are to be situated within the
Spring Street right of way shall be completed on or before August 15, 2003 (the Zion Improvements
Completion Date).
n one 1 month after Willow Trace has completed it's Developer Improvements within the
D. Withi ( ) · ........ *~ ;~clude sanitary sewer and potable
City's Spring Street right of way (which laeveioper lmprowm~m~ ,,, '~
water installation), the City must award a contract for (if necessary), and commence the construction of,
the Roadway Improvements as specified in Exhibit A. The City shall prosecute the constmction of the
Roadway Improvements with diligence and continuity to completion, and will cause the same to be
completed in a good workmanlike manner in accordance with the plans and specifications provided to
Zion and in compliance with all applicable goremmental requirements. The City shall cause the
Roadway Improvements to be substantially completed on or before October 1, 2003 (the "Roadway
Improvements Completion Date"). In the event Zion does not complete the Developer Improvements to
2
be situated within the Spring Street right of way on or before the completion dated described in
paragraph 2(C) hereof, the Roadway Improvements Completion Date shall be extended by the number of
days by which Zion exceeds the Zion Improvements Completion Date.
E. The City must own the Koadway Improvements, and must operate and maintain the Roadway
Improvements. ]
F. The City shall bear all construction costs of the Roadway Improvements except to the extent
Willow Trace or Zion is required to do so under the terms of this Agreement.
In the event the City or the City's contractor(s) do not proceed continuously with construction of the Roadway
Improvements or construction thereof is otherwise discontinued for a period of thirty (30) days, for any reason
except for causes beyond the reasonable control of the City, Zion shall be entitled to a return of any unexpended
portion of the Contribution. If for any reason, the City or the City's contractors do not proceed continuously
with the construction of the Roadway Improvements for a period of sixty (60) days, Zion shall be entitled to a
return of any unexpended portion of the Contribution. In either of such events, (i) neither Willow Trace nor
Zion shall have any further obligations under this Agreement, and (ii) Willow Trace shall be entitled to all
improvements within the City right-of-way which are necessary to complete Willow Trace's project in
accordance with the plans and specifications approved by the City at the time of approval of Willow Trace's
development plan and plat.
Miscellaneous.
A. This Agreement shall be governed by the laws of the State of Indiana.
B. The parties hereto represent that: 1) the parties hereto are authorized to enter into this Agreement
and the City is not required to obtain the approval of this Agreement by the City of Jeff~sonville City
Council, 2) that the execution of this Agreement is not prohibited by the organizational documents or
Indiana statutes governing any party to this agreement that is not an individual and, upon such execution,
shall be a valid and binding contract between the parties hereto enforceable according to the terms
hereof, and 5) the execution of this Agreement does not conflict or violate the terms of any agreement to
which either party hereto is subject.
C. Nothing herein contained shall be deemed or construed by the parties hereto, nor by any third
party, as creating the relationship of principal and agent, or of partnership, or of joint venture, between
the parties hereto.
D. In the event of a default by any party to this Agreement, the other party hereto shall be entitled to
recover all attorneys' fees, costs and expenses reasonably incurred to enforce the provisions of this
Agreement.
E. Any notice or other communication required or permitted to be given under this agreement shall
be in writing and shall be mailed by certified mail, return receipt requested, postage prepaid, addressed
to the parties at the following
addresses:
The City of Jeffersonville
4th Floor, City-County Bui,lding
Jeffersonville, IN 47130
Attn.: City Attorney
Willow Trace and Zion
C/O Zion Properties
500 East Ohio Street, Suite 110
Indianapolis, IN 46204
with copy to:
Alan M. Apptegate
P. O. Box 1418
Jeffersonville, IN 47131-1418
All notices and other communications are deemed given at the expiration of three days after the date of
mailing. The address of a party to which notices or other communications shall be mailed may be
changed from time to time by giving written notice to the other parties.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date set forth above.
WILLOW TRACE LIMITED
PARTNERSHIP, an Indiana limited partnership
By:
Willow Trace Holdings, LLC,
General Partner
By: New Hope Development Services, Inc., sole member
By: New Hope_Serviceh, J~c., sole member
ZION PROPERT~S, LLC, ~ Ndi~a limited liability comply
Title: ~j~-j ~[;c
THE CITY OF JEFFERSO~LE
By:
Thomas Galligan, Mayor
4
APPROVED
THE CITY OF JEFFERSONVILLE
BOARD OF PUBLIC WORKS
By:_
EXHIBIT "A"
Roadway Improvements
All those certain drainage, dtility, roadway and infrastructure improvements situated within the
right-of-way of Spring Street beCeen Peaceley Street and Dutch Lane Sho~vn on the plans and
specifications prepared by Jacobi, Toombs and Lanz, Inc. dated_, 2003, including the
of sidewalks, but excluding the construction of sanitary ,~wer lines from any sanitary sewer
construction property owned by Willow Trace.
lines existing within the right-of-way of Spring Street to the real
FCR PAGE NO. El
~ ~ INDIANA DEPARTMENT OF TP~ANSPORTATION
CI~ANGE ORDER NO, 1
CONTR. ACT: R -26461
PROJECTS: (968~470) -C740001 II (998247A) -C740001 II
Whereas, the StaQdard Specifications for this contract provides for such work to be performed, the following change is recommended:
Item 0005, Pavement Remove, will increase due to an error in ~he plan quantities. See the atached sheet for stations and
computations of 6ctual field measurements.
Item 0009, Curb,~Concrete, Remove, will increase due to an error in the plan quantity- The additional curb to be removed is at the
following Stations: 10+143 to 10+2t5 RT. Line "PR-B", 10+180 to 10+295 LT., and 10+233 to 10+298 Line "PR-A".
Item 0019, Compacted Aggregate, No.73 increased due to the aggregate placed for the curb and gutter to be installed outside the
payement areas at Stations 10+008 to 10+081 RT, and 10+008 to 10+087 LT. Line "PR-B" and 4+945 to 4+963 Line "M".
Item ~022, QC/QAi- HMA 4, 64, Base, 25.0 n~, will increase due to the base inst611ed under the curb and gutter within the new
pavement areas."
Item 0028, Curb, Concrete, increased due to the new entrance at Station 4+995.5 Line "M" being revised, The Revetment Riprap was
eliminated and the new curb installed which will become a planting area for the property ovmer.
Item 0106, Flashing Arrow Sign, added to the contract for traffic control of the lane closures during construction of Line
US31.
Item 0107, Maintain Street Lighting, added to the contract so the four lights located on US31 and the I65 Ramp can remain on while
the three south lights can be relocated. The street lights at ~his time are all on the same circuit and if the three are taken off
line for relocation all seven lights are off,
Item 0108, Retaining Wall, Sawout And Remove, added to the contract so that the new entrance at Station 4~95,5 LT. can be
constructed over the wall.
Item 0109, Casting, Furnish And Adust To Grade, added to the contract due to Structure No.13 at Station 10+041,9 Line "PR-B" being
a curb inlet and not a manhole. Concrete lid with the Manhole C casting constructed to set on the inlet that is now in the traffic
lane.
Item 0110, Line Remove, added to the contract due to the existing lines removed so the temporary pavement markings could be
installed as planned on Line "PR-B".
Item 0111, Snowplowable Raised Pavement Markers, RemOve, added to the contract due to Line "PR-B" requiring an QC/QA HMA Surface
overlay and new markers to be installed,
Item 01t2, Manhole, Cleaning, added to the contract due to Structure No.13 Station t0+041,9 Line "PR-B" and the inlet pipe being
filled with dirt,and debris closing off the drainage,
item 0113, QC/QA~HMA For Patching, added to the contract for the existing pavement to be reinstalled after the pipe was installed
at Structure No.~O Station 4+952 LT. to Structure 39 Station 4+953 Line "M" and Structure No.14 Station 10+52.4 RT. to Structure 13
Station 10+41.9 ~T. Line "PR-A".
Item 0114, Flowa~le Mortar, added to the contract to be installed as patching in front of the new curb and curb and gutter to be
installed where existing pavement is to be surface milled and over laid. The following Stations on Line "M" are as follows: 4+926
to 4+962.9 RT.,5+011,5 to 5+104,5 RT. and 6+052.5 to 5+104.5 LT. Stations on Line "PR-B" are 10+003,7 to 10+099.1 Lt., 10+003.7 to
10+080.3 RT. and 10+205 to 10+214.6 RT. Station on Line "PR-A" 10+203 RT.
Item0115, Temporary Erosion And Sediment Control, Drop Inlet protection, added to the contract for Structure No's. 11 Station;
10+009.7 RT., 12~ Station 10+015,6 LT. and 16A Station 10+070 RT. Line "PR-A" and Structure NO. 34 Station 5+100.5 LT. Line "M".
Item 0116, Construction Sign, A, Modified, added to the contract due to the construction signs located on the bridge had to be
mounted with special brackets to the bridge itself because of the pedestrian traffic,
'Item 0117, Maintaining Traffic, Additional, added to the Contract so the new pipe to added from Structure No. 13 to Structure ~o.
14:which crosses US31 could be done safely.
Item 0118, Common Excavation, Additional, added due to the concrete foundations found during excavation at Station 10+060 LT, Line
"PR-A",10+088 RT. and 10+117 RT. Line "PR-B".
Item 0119. QC/QA HMA, 4, 76, Surface, 9.Bmm, added as a Z item for the City Of geffersemville, jeffersonville requested Missouri
M ,~e resurfaced each side of the construction limits from Station 4+703.5 to 4+926.0 and 5+101.0 to 5+239.5.
Avenue Line"" -
Item 0120, Surface Milling, Asphalt, added as a Z item for the City Of Jeffersonville. Jeffersonville requested Missouri Avenue
Line "M", to be milled and resurfaced each side of the construction limits from Station 4+703.5 to 4+926.0 and 5+101.0 to 5+229.5.
Item 0121, Asphalt For Tack Coat, added as a Z item for the City Of Seffersonville. Jeffersonvitle requested Missouri Avenue Line
"M", be resurfac~d each side of the construction limits from Station 4+703.5 to 4+926.0 and 5+101.0 to 5+229.5,
CHANGE ORDER NO. I PAGE I OF
I CONTP. ACT: R -26461
i CONIP~: R-2~61
lC ~CLN IDESCRI~ION
IE IPCN
iF iPLN ISUPPLEMEN~L DESCRIPTION
lC ICLN IDESCRIPTION
IE [PCN I
JF JPLN JSUPPLEMEN~L DESCRIPTION
II I
JC JO~5 JP~ENT, REMOVE
CHANGE ORDER NO. i
PAGE 2 OF ~ I
UNIT PRICE I 'QUANTITY I AMOUNT
I UNIT
I I
I
UNIT PRICE I QUANTITY I AMOUNT
I UNIT I
I ~
I I
(SPEC REF 202-02240)1
6.00000J 2.011.200J
I i
I I
1% CHANGE
I ...........
ITHIS ITOTAL
I ~ CHANGE
I ...........
ITHIS JTOTAL
J I
12,067.20I 47.7J 47./I
I IOOO5 I
I I I REASON:
106 - ERRORS & OMISSIONS, Quantity Related
lC IO00g ICURB, CONCRETE. REMOVE
I 19682470J
J JO009 I (SPEC REF 202-02278)
J I 1REASON: 106 ERRORS & OMISSIONS, Quantity Related
IE J0019 IC~PA~ED ~GRE~TE, NO. 73 I
I Ig682470J l
J J0019 I (SPEC REF 303-07~9)J
J I tREASON: 201 CON~RUC~BILITY. Constru~ion ~lated j
jC I0022 JQC/QA-H~, 4. 64. BASE, 25.0 ~ J
J J9682470J J
I I I (SPEC REF 401-07409)I
I J IREASON: 201 CONSTRUC~BILITY, Construction ~lated j
J lO.O0000J
255.000j 2,550.00j
I m
I I
i
j I
126.400j 2,780.80J
Mg J
I
I
22.00000J
30,50000J 149.0001 4,544.50J
~ Mg I I
I ~ I
i I I
I I I
I
~ I
30.7J 30.7I
I I
I
t I
~ I
5o,41 5o.41
~ t
I I
J
3.51 3.bi
I
I
I
I
lC Ioo28 ICURB, CONCRETE
I 19682470 I
I j oo28 l
J I I REASON: t06
j 48.00000t
= I I
(SPEC REF 605-06120)t J
ERRORS &OMISSIONS~ Quantity Related I I
I39.000J 6,672.00J
mt
I
i I
I
78.6t 78.6j
I i
I I
IE 10106 IFLASHING ARROW SIGN I
I I9682470l
I 1oo84 I (SPEC REF 801-06710)1
I I tREASON: 208 CONS~RUCTABILITY. T~raffic Control
~ I 1
10107 tLIGHTING
I 1998247Al
[0027 ]MAINTAIN STREET LIGHTS (SPEC REF 807-04744)f
I IREASON: 201 CONS~RUCTABILITY, Construction Related J
16.oooool 12o.oooi 1,92o.ool
I DAY I
I
i I i
I I I I
3,080.50000l
1.OOOl
LS
3,080.501
I
I
~
J
100.01 100.0]
I I
{ I
ioo.oj lOO.Ol
I
~
J
IE I0108 IRETAINING WALL. RmOVE
1 19682470J
I IOO85 ISAAWC~ AND REM~E ONE FOOT (SPEC REF 202-94607)J
I J JRE~ON: 201 - CONS~RUCTABILITY, Construction ~lated I
IE 10109 JCA~ING, FURNISH AND ADOUST TO G~E J
J iJ9682470J J
J J0086 J (SPEC REF 720-01894)J
J I JREASON: 202 - CONSTRUCTABILITY, Design ~lated J
2,2t0.00000 J
1.000]
I
I
I
485.oooooi
1.oool
EACH I
2,210.00J
485,00J
~oo.ol Icc.c1
1 I
I I
J
lO0.Oj lO0.OJ
~ I I
I I I
I I
I I
I CONTRACT: R r26461
CHANGE ORDER NO. 1
PAGE 30F_~..__ I
IC ICLN IDESCRIPTION
~E IPCN I .
iF iPLN iSUPPLEMENTAL DESCRIPTION
iE 10110 ILrNE, REMOVE
I
UNIT PRICE
QUANTITY
UNIT
2'250001 528.oool
I I I
AMOUNT 1% CHANGE
I I ...........
I tTHIS ITOTAL
1,188.00l 100.Ol Ioo.oI
19682470l ~
0087 ITHERMOPLASTIc
IR~SON: 202
(SPEC REF 808-06716)1
CONSTRUCTABILITY, Design Related I
IE I011~ ISNOWPLOWABLE RAISED PAVEMENT MARKER, REMOVE
I I96824701~
I 10088 I (SPEC REF 808-75996)1
I I IRE~SON: 202 CONSTRUCTABILITY, Design Related
IE 10112 IM~NHOLE CLEANING
I 19682470 I
f 10089 I (SPEC R~F 720-03390)1
t I IREASON: 201 CONSTRUCTABILITY, Construction Related
]E 10113 IQC/QA HMA BASE 25.0 mm, MAINLINE
I 19682470]
I 10090 IFOR PATCHING (SPEC REF 401-05427)1
]REASON: 201 CONSTRUCTABILITY, Construction Related
10114 IFLOWABLE MORTAR
t I96824701
I lOOg't I
IREASON: 201
m
7.OOOOOI
35.OOOl
EACH t
t
I
i
1.oool
EACH
350.00000
zoo.oooool 3o.oool
I MgI
I I
I
I I
t 135'000001
I
(SPEC REF 213-52830)1
CONSTRUCTABILITY, Construction Related
60.50000[
44.OOOl
· 3 1
6.0001
EACH
IE IOZ15 ITBqPORARY EROSION AND SEDIMENT CONTROL, DROP INLET
i 196824701PRbTECTION
I 10092 I (SPEC REF 205-02236)]
I I IRE~SON: 201 CONSTRUCTABILITY, Construction Related
iE loll6 ICONSTRUCTION SIGN, A
I 19682470 I
ilN 10093 I (SPEC REF 801-06640)1
t I IRE~SON: 208 - CONSTRUCTABILITY, Traffic Control
iE 10117 IMAINTAINING TRAFFIC
,] 19682470[
,iN 10094 iADDiTiONAL (SPEC REF 801-06775)1
I I 1REASON: 201 - CONSTRUCTABILITY, Construction Related
JE 10118 IEXC~ATION, COMMON
I 196824701'
.IN 10095 IADDITIONAL (SPEC REF 203-02000)J
t I JREASON: 201 - ~NST~CTABILITY, Construction Related
JE jOl19 JQ~QA HMA SURFACE 9.5 mm, MAINLINE
i J9682470l
JN J0096 * J (SPEC REF 401-0~56)j
] J JREA~N: 308 - SCOPE CHANGES, Local Agen~ Request
4.oool
I
170.23000J
2,219.14000 J 1.000 I
~
I
I
150.00000] 47.900l
I m3
I I
i I
I
47. 000001 425. 500 I
I
I I
245. O01
350.00 I
3,000.OOJ
5,940.00J
363. O0 i
680.921
2,219.141
loo.oI 100.0t
I
100.01 lO0.OJ
I I
i
I I
] I
100.01 ~00.01
I
I I
I
I
100.01 lO0.OI
I
I
I I
I
tO0.OJ lO0.OI
I I
~ I
I I
100.01 lO0.OJ
I
I
lOO.Ol lOO.Ol
I I
I I
~oo.ol ~oo.ol
'1 I
I I I
100.0l 100.01
I I
I I
I
-
7,186.OOl
19,998.501
~1 CONTRACTi R -26461
lC ICLN IDESCRIPTION
IE IPCN
IF IPLN ISUPPLEHENTAL DESCRIPTION
IE 10120 tSURFACE MILLING, ASPHAkT
I 196824701
CHANGE ORDER NO. I "~
PAGE 40F~
T----'--'"----------~----------.-._.___T.__._________~~
I UNIT PRICE I QUANTITY I AMOUNT 1% CHANGE
I I UNIT I I ...........
I I J ITHIS ITOTAL
J 3.00000J 2,939.6001 8,818.801 lO0.OI 100.01
'1
I I I I I
IN 10097 * I (SPEC REF 202-60820)1
I I IREASON: 308 - SCOPE CHANGES, Local Agency Request
IE 1012I IASPHALT FOR TACK COAT
J J9682470J J
JN j00g8 * [ (SPEC NEE 406-05520)j
[ J JREASON: 308 - SCOPE CHANGES, Local Agency Request
200.0000oJ 1.200J 240.00J 10o.01 lOO.O
I Mg I I I
NET TOTAL $
86,528.36
It is the intent of the parties that this change order is full and complete Compensation for the work described above. Notification
and consent to this change order is hereby acknowledged. Net ~ Orden amount is $ 86,538.36
hange
Submitted For Consideration
.............
AE ~'OPS FE -
DCE DIV CHF
LPA SIGNATURES - OR - FHWA CONCURRENCE
.......................................
Il (SIGNATURE)
APPROVED FOR INDIANA DEPARli~ENT OF TRANSPORTATION
(TITLE)
New items as indicated above have been verified and added to BAMS by: _. on
PAGE 5 OF 22
INDIANA DEPARTMENT OF TRANSPORTATION
CHANGE ORDER NO. 1
CONTARCT R - 26461
PROJECT STP - C 740 (001)
PAVEMENT, REMOVE
ITEM O005
pAVEMENT, REMOVE LINE "PR-A"
STATION 10+080 TO 10+180 LT/RT
STATION 10+180 TO 10+233 LT/RT
52.00M X 11.25M
12.68M X 17.75M
12.75M X 27.25M
0.50M X 23.50M
14.50M X 37.00M
16.00M X 10.50M
TOTAL
585.0M2
225.1M2
347.4M2
11.8M2
536.5M2
168.0M2
1,873.8M2
PAVEMENT, REMOVE LINE "PR-B"
STATION 10+006 TO 10+063 LT
STATION 10+063 TO 10+121 LT
STATION 10+086 TO 10+146 LT
STATION 10+007 TO 10+229 RT
STATION 104091 TO 10+175 RT
STATION 104-175 TO 10+229 RT
6.90M X 18.00M
5.35M X 23.00M
3.30M X 10.00M
½ (2.10M) (6.0OM)
11.75M X 10.20M
7.50M X 8.20M
9.15M X 4.50M
27.50M X 10.60M
lO.40M X 35.25M
(7.ooM) (8.2OM)
58.00M X :2.00M
,A (2.8OM) (6.0OM)
3.85M X IO.OOM
5.70M X 21.00M
2.75M X 23.00M
2.30M X 50.00M
1.50M X 5.00M
3.30M X
124.2M2
123.1M2
33.0M2
6.3M2
119.9M2
61.5M2
41.2M2
291.5M2
366.6M2
28.7M2
116.0M2
8.4M2
38~5M2
119.7M2
63.3M2
115.0M2
7.5M2
178.2M2
INDIANA DEPARTMENT OF TRANSPORTATION
CHANGE ORDER NO. 1
CONTRACT R - 26461
PROJECT STP - C740 (001)
PAVEMENT, REMOVE
ITEM 0005
PAGE 6 OF 22
STATION 10+04~ TO 10+101 RT
STATION 10+092 TO 10+148 RT
43.75M X 7.29M
9.00M X 14.00M
~ (2.OM) (2.OM)
8.60M X $.00M
~ (8.OM) (8.OM)
4.87M X 46.50M
~ (13.oM) (2.40M)
TOTAL
318.9M2
126.0M2
2.0M2
68.85//2
32.0M2
226.5M2
15.6M2
2,632.4M2
PAVEMENT, REMOVE LlNE aM"
STATION 4+961 TO 4+985.5 LT
STATION 4+965 TO 5+007.0 RT
24.50M X 5.95M
17.00M X 32.00M
14.00M X 4.00M
ll.00M X 17.00M
6.00M X ll.00M
(3.14 X 121M)
STATION 4+925 TO 4+961.0 LT/RT
STATION 5+015 TO 5+106.SLT/RT
0.95M X 3.00M
8.35M X 33.00M
~ (5.0M) (2.4M)
5.30M X 28.00M
8.35M X 6.00M
44.00M X 4.70M
9.00M X 0.95M
STATION 5+050 TO 5+104 LT/RT
8.20M X 8.30M
~ ( 45.0~ (8.3M)
TOTAL
TOTAL PAVEMENT REM(~VAL = 1,873.8 + 2,632.4 + 1725.0 = 6,231.2M2
145.8M2
544.0M2
56.0M2
187.0M2
- 66.0M2
-95.0M2
2.8M2
275~6M2
6.0M2
148.4M2
50.1M2
206.8M2
8~6M2
68.1M2
186.8~
1,725.0M2
EST~ 1950 ~
April 4, 2003
Gohmann Asphalt and Construction Inc.
EO. Box 2428
Ctarksville, IN 47131-2428
Phone (812) 282-1349
FAX (812) 288-2168
www. gohmannasphalt.com
Ms. Vicki Layton
Jacobi, Toombs & Lanz
120 Bells Ave.
C!arksville, IN 47129
RE: 2646 l-A, Court Ave. Extension, Clark County, Indiana
SUBJECT: Arrow Boards
Dear Ms. Layton:
Gohmann Asphalt and Construction Inc. is pleased to provide following price for Arrow
Boards on the above referenced project.
Arrow Boards $16.00/day
If you have any questions, please feel free to call me at 812-282-1349.
Sincerely,
GOHMANN ASPHALT AND CONSTRUCTION INC.
JacklA. Maynor, P.E. [
' ~ng)eer/Estimator~-/
J, A2M/meh
EQUAL OPPORTUNI'~ EMPLOYER,
PAIXY
Gohmann Asphalt and Construction Inc.
RO. Box 2428
Clarksvilte, IN 47131-2428
Phone (812) 282-1349
FAX (812) 288-2168
www. gohmannasphalt.corn
April 15, 2003
Ms. Vicki Layton
Jacobi, Toombs & Lanz
120 Bells Ave.
Clarksville, IN 47129
RE: 26461-A, CoUrt Ave. Extension, Clark County, Indiana
Dear Ms. Layton:
Gohmann Asphalt and Construction Inc. proposes to complete the following items of
work for the unit prices indicated:
Item 0108 Maintain Street Lighting
1 Lump Sum $3,080.50
1 Lump Sum $2,2t0.00
Item 0109 Retaining Wall, Remove Top
If you have any questions, please feel free to call me at 812-282-1349.
Sincerely, '~
~OHMANN ASPHAL. T AND CONSTRUCTION 1NC.
--//ack A. Mayno?, P. ~.J
/ Engineer/Estimato, E,./
/
JAM/meh
EQUAL OPPORTUNITY EMPLOYER
PRImlY
I. C. I. EXTRA WORK: AGREEMENT'~''z~''~i c.o, ~ I
JAMES H. DREW CORPORATION I Temp Ltg Conduit
~ Ken Oylar, VP-ops ' PAGE 1 OF 3
Submitted By
, DREW JOB NO. 503265
DATE Aprit 11, 2003 PROJECT NO. Cou~t Ave
CONTRACT R-26461 -- Furnish labor, matedal and equipment to install 200 LF of 2" steel
'~LFofwire 1/C4t4XHH to to' ' .....
v~ded for ma~wh~le r°adFoRCE ACCOUNT/EXTRA WORK FOR:
oo.,5 --
as Permanent. Note that this will ae~ete appro~ma~e~y
LABOR 109.04 (a) WEEK ENDING
FICA ~.65%,, X LINE (1)
FRINGES
ELECTRICIANS 8 HRS X ~7.70...=
LABORERS 8' HRS X _ 4.44.. =
~'HRS X 6.34 =
OPERATORS
0' HRS X 6.10..=
TEAMSTERS 8' HRS X ...=
WORKMEN'S COMPENSATION
BODILY INJURY INSURANCE
PROPERTY DAMAGE INSURANCE
STATE UNEMPLOYMENT
FEDERAL UMPLOYMENT
TPJ~VEL ALLOWANCE OR SUBSISTENCE (NOTE #3)
TOTAL LINES 1, 2, 3, 4, 5, 6, 7, 8, & 9
20% X LINE (10)
GRAND TOTAL LABOR LINES (10) + (11)
TOTAL LABOR
61.60
35.52
50.72
~INGES
2.27% X LINE (1)
0.85% X LINE (1)
0.85% X LINE (1)
5.40% X LINE (1)
0.80% X LINE (1)
582.40__(1)
44.55 (2)
147.84 (3)
13.22.(4)
4.95, (5)
4.95 (6)
31.45_(7)
4.66_(8)
(9)
834.02 (10)
166.80 (11)
1,000.83"] (12)
iNsURANCE, TAXES 109.04 (b.) ~ ,(13)
,~INSURANCE (14)
TAXES , (15)
TOTAL LINES~ (13) + (14) .(16)
MATERIALS 109.04 (c)
~IATERIALS WEEK ENDING
(A'I'~ACH COPIES OF INVOICES)
10% X LINE {~15) - (17)
GRAND TOTAL FOR INSURANCE, TAXES: LINE (15) + ('16)
Pull Boxes ~ 2 @ 265.00 530.00
~ XHHW Wi{'e 800' (~ 0.40 320.00 - ~_4-.~
~ 1,210.00_(18)
TOTAL MATERIALS 145.20... (19)
12% X LINE (18) 1,355.20 (20)
,GRAND TOTAL FOR MATERIALS: LINE (18) + (19)
EQUIPMENT 109.04 d.._(.~.~
369.60 (21)
TOTAL CONTRACTOR OWNED EQUIPMENT =~ (22)
RENTED EQUIPMENT (Aq-FACH DAILY COPIES OF INVOICES) _ (23)
FUELi LUBRICANTS AND TRANSPORTATION COSTS 369.60 ,. (24)
TOTAL LINES (21) + (22) + (23) -- 44.35 .(25)
12% X LINE (24) $ 413.95 (26)
GRAND TOTAL EQUIPMENT LINES (24) + (25) -- '
· ~ 3OF3
.SUBCONTRACTS 10{).04 (f)
SUBCONTRACTS WEEK ENDING
AMOUNT
DESCRIPTION
TOTAL SUBCONTRACT WEEK ENDING (27)
TOTAL SUBCONTRACT TO DATE (28)
10%X LINE (28) $3,000 OR LESS (29)
7% X LINE (28) OVER $3,000 FALSE (30)
GRAND TOTAL SUBCONTRACT LINES (28) + (29) + (30)
- (31)
TOTAL LINES (12) (17) (20) (26) & (31)
1 % OF BOND RATE BASED UPON LINE (32)
10% X LINE (33)
TOTAL EXTRA WORK LINE (32) + (33) + (34)
$ 2,769.98 (32)
27.70 (33)
2.77 (34)
2,800.45 (35)
Gohmann Asphalt and Construction Inc.
P,O. Box 2428
Clarksville, IN 4713t-2428
Phone (812) 282-1349
FAX (812) 288-2168
www. gohman nasphalt.com
April 17, 2003
Ms. Vicki Layton ~
Jacobi, Toombs & Lanz
120 Bells Ave.
Clarksville, IN 47129
RE: 2646 l-A, Court 2~ve. Extension, Clark County, Indiana
Dear Ms. Layton:
We propose to complete the following items of work at the existing drainage structure
No. 13.
I. Convert the drainage inlet to a manhole with a type 4 cover. One (1) each for the
unit pr/ce of $485.00
2. Clean out structure and inlet pipe for the lump sum amount of $350.00
Converting the inlet to a manho!~e would be done in lieu of adjusting the existing casting
to grade.
If you have any questions, pleas? feel free to call me at 812-282-1349.
Sincerely,
GOHMANN ASPHALT AND CONSTRUCTION 1NC.
·
/'J~ct~ A. Maynor, P.E.
/ E~neer/Estimator
~fAM/meh
NAPA
EQUAL OPPORTUNITY EMPLOYER
PRIK¥
EST. 1950
April 18, 2003
Gohmann Asphalt and Construction inc.
RO. Box 2428
Clarksville, IN 47131-2428
Phone (812) 282-1349
FAX (812) 288-2168
www. gohrnannasphalt.corn
Ms.;Vicki Layton i
Jacobi, Toombs & Lanz
120 Bells Ave.
Clarksville, IN 47129
RE: 2~46 l-A, Court Ave. Extension, Clark County, Indiana
Dear Ms. Layton:
It appears that the existing pavement markings on US 31 that may conflict with the
proposed temporary pavement markings will need to be removed. There is not a pay item
set up for this work.
We propose to remove the existing 100mm pavement markings for the unit price of $2.25
per meter.
If you have any questions, please feel free to call me at 812-282-1349.
Sincerely, :
GOHMANN ASPHALT AN~D CONSTRUCTION INC.
/Sas. t~ A. Maynor, P.tE.//
(~/E~gineer/Estimator"
JAM/meh
EQUAl- OPPORTUN/T~ EMPLOYER
PAIXY
PAGE 14 OF 22
INDIANA DEPART~E~ NT OF TRANSPORTATION
CHANGE ORDER NO. 1
CONTARCT R - 26461
PROJECT STP - C 740 (001)
LINE, THERMOPLASTIC, REMOVE
ITEM 0110
LINE REMOVAL ON LINE "P~2B' ]
DOUBLE YELLOW CENTER LINE, REMOVE:
STATION 10+006.5 TO 10+215.7 = 209M X 2 = 415M
BROKEN, WHITE LINE, REMOVE:
STATION 10+005 TO 10+229 LT = 58M
STATION 10+012.5 TO 10+214.O RT = 52M
TOTAL 528M
Gohmann Asphalt and Construction Inc.
RO. Box 2428
Ctarksville, IN 47131-2428
Phone (812) 282-1349
FAX (812) 288-2168
www,gohmannasphalt,com
February 26,!2003
Vicki Layton
Jacobi, Toombs and Lanz, Inc.
120 Bell Avenue
Clarksville, IN 47129
RE: R-2646 l-A, Clark County, IN, Court Ave.
Patching item (~ Cufo
Subject: ~
Dear Ms. Layton:
We propose to patch the existing pavement along the new curb gutter line utilizing one of
the following two work items:
1) HMA Patching, for the unit price of $100.00 per Mg.
2) Flowable Mortar Patching~ for the unit price of $
Please, contact me if you should have any questions regarding this proposal.
Sincerely,
G~)~MANN ASPHALT AND CONSTRUCTION INC.
cc: Mickey Stroud
EQUAL OPPORTUNITY EMPLOYER
PAGE 16 OF 22
INDIANA DEPARTMENT OF TRANSPORTATION
CHA~GE ORDER NO. 1
CONTARCT R - 26461
PROJECT STP - C 740 (001)
QC/QA ItMA BASE 25.0MM MAINLINE, FOR PATCHING
ITEM 0113
PATCHING LINE ,PR-A"
STRUCTURE NO. 13 STATION 10+41.9 TO STRUCTURE NO. 14 STATION 10+52.4 RT.
COMPUTATIONS:
9.5M OF 300MM PIPE CROSSING
9.5M (0.6M) = 5.7M2
900 KG/M2 QC/QA HMA BASE 25.0MM FOR PATCHING
(900 KG/M2) (5.7M2) = 5130 KG = 5.1MG
PATCHING FOR LINE "IVP'
COMPUTATIONS:
1 (1.5) + ~A (4) (2.5) 4-9 (2.55) + (3) (2.6) =
1.5 + 5 + 22.95 + 3.9 -- 33.35M2 USE 33.4 M2
720 KGfM2 QC/QA lIMA BASE 25.0MM FOR PATCHING
(720 KG/M2) (33.4 M2) = 24,048KG = 24.0MG
TOTAL-- 5.1MG + 24.0MG-- 29.~lMG . USE 30MG
INDIANA DEPARTMENT OF TRANSPORTATION
CHANGE ORDER NO. 1
CONTARCT R -!26461
PROJECT STP - C 740 (001)
FLOWABLE MORTAR
ITEM 0114
PAGE 17 OF 22
PATCHING LINE "PR-A"
STATION 10+233.0 TO 10+299.0 RT = 70M
STATION 10+233.0 TO 10+292.0 LT = 72M
STATION 10+203.0 RT = 29M
STATION 10+203.0 LT = 33M
TOTAL 204M
PATCHING LINE "PR-B"
STATION 10+003.7 TO 10+099.1 LT = 95M
STATION 10+003.7 TO 10+080.4 RT = 79M
STATION 10+205.0 TO 10+214.5 RT = 10M
TOTAL 184M
(cu )
(CURB AND GUTTER)
(CURB AND GUTTER)
PATCHING LINE "M"
STATION 4+926.0 TO 4+982.3 RT = 6TM
STATION · 5+011.5 TO 5+104.5 RT = 92M
STATION ~ 5+053.5 TO 5+104.5 LT = 59M
TOTAL 218M
(CURB AND GUTTER)
TOTAL CURB LENGTH = 70M + 72 M = 142M
PATCHING WIDTH = 0.3M
PATCHING DEPTH = 0.36M
COMPUTATIONS: 142M(0.3M)(0.36M) = 15.34M3
TOTAL CURB AND GUTTER -- 29 + 33 + 95 + 79 + 10 + 67 + 92 + 59 = 464M
PATCHING WIDTH = 0.3M
PATCHING DEPTH = 0.205M
COMPUTATIONS: 464M(0.3M)(0.205M) = 28.54M3
February 13, 2003
Gohmann Asphalt and Construction inc.
RO. Box 2428
Clarksville, IN 47131-2428
Phone (812) 282-1349
FAX (812) 288-2168
www.gohmannasphatt.com
Ms. Vicki Layton
Jacobi, Toombs & Lanz
120 Bells Ave.
Clarksville, IN 47129
RE: 2646 l-A, Court Ave. Extension, Clark County,
Indiana
Dear Ms. Layton:
· ~S ' · " O
Sheet 19 on the above referenced project Erosion Control Plan ~n&cates that Dr p
Inlet Protection" is required for Temporary Erosion Control. This work was not included
as a pay item on the original bid.
We propose to complete this item of work for the following unit price:
Drop Inlet Protection, 6 each for the unit price of $60.50
Attached is copy of a quote from our subcontractor, F.D. Jacobi, to perform this work.
If you have any questions, please feel free to call me at 812-282-1349·
Sincerely,
GQi4MA~..ASPHALT AND CONSTPJJCTION INC.
/l~ngineer/Estima~r
JAM/ruer
EQUAL OPpORTUNID' EMPLOYER
PRI8¥
JA coBI SODDING
Bluegrass / Fescue Sod - Hydro-Seeding
GOHMANN ASPHALT & CONST CO
P O BOX 24,28
1630 BROADWAY STREET
CLARKSVlLLE IN 47131-2428
PAGE#
CONTRACT # R-26461-A
PROJECT COURT AVENUE
COUNTY: CLARK
LETTING DATE:
02/11103
ITEM
NO
DESCRIPTION
QUANTITY
UNIT
OF UNIT
MEASURE PRICE
AMOUNT
TEMP ERO/SED CTRL, DROP INLET
6.0 EACH
$55.00
$330.00
$330.00
*See special provisions on reverse.
BY
An Equal Opportunity Employer
5868 Stiller Road Floyds Knobs, IN 47119-9205
F.D. JACOBI SODDING SERVICE, INC.
Jeff Dethy
Estimator
OFFICE: 812-923-8386 FAX: 812-923-7505
Gohmann Asphalt and Construction InC.
P.O. Box 2428
Clarksvitle, IN 47131-2428
Phone (812) 282-1349
FAX (812) 288-2168
www. gohmannasphalt.com
June 3, 2003
Ms. Vicki Layton
Jacobi, Toombs & Lanz
! 20 Bells Ave.
Clarksville, IN 47129
2646 l-A, Court Ave. Extensi6n, Clark County, Indiana
SUBJECT: Construction Signs
Dear Ms. Layton:
We are requesting that the four construction signs which were mounted on the Second
Street Bridge be paid for at the unit price of $170.23/each. These signs were installed on
the bridge and required special mounting, neither of which was indicated in the project
documents.
If you have any questions, please feel free to call me at 812-282-1349.
Sincerely,
GOHMANN ASPHALT AND CONSTRUCTION INC.
· Ma .yI}6~ r,~P.E. :
eer/Estim4ttor
JAM/meh
Attacltment
EQUAL OPPORTUNI7~ EMPLOYER
p R ! m.I ,Vi
-Highway Technologies, Inc.
1006 E. MiGhigan Street, Indpls., IN 46202
317.229o7400, Fax: 317r229o7410
E.malh ccrawley~ur.com
CHANGE ORDER REQUEST
To: Gohmann Asphalt & Construction UR Job #
Attn: Dave Hardin Date: 28-May-03
Project: R-26461
Court Street
Unit
iFor additional work performed for which there ,
~ is no bid item: ~ : ~
iC~'~truct'io'~ Signs D; 30"x 30" signs m~u.~.ted to [r~ Bridge w/special mount!r~g
$154,751 $619.00
-i~l~ese signs had to be purchased,
....... and then i~stalled as above.
All notes per original quote apply.
d~livered
Accepted
UNITED RENTALS HIGHWAY TECHNOLOGIES
Gohmann Asphalt and Construction Inc.
RO. Box 2428
Clarksville, IN 47131-2428
Phone (812) 282-1349
FAX (812) 288-2168
June 5, 2003
Vicki Layton ~
Jacobi, Toombs and Lanz, Inc.
120 Bell Avenue
Clarksville, IN 47129
RE: R-26461-A, Clark County, IN, court Ave.
Subject: 300mm Pipe Crossing U.S. 31 ~ Structure No. 13
Dear Ms. Layton:
We are requesting a change order for the lump sum amount of $2,2~9.14 for the
additional maintenance of traffic required to install the proposed 300mm storm line
across U.S. 31 from structure No. 14 to the existing structure No. 13. This additional cost
is due to this work having to be done under active traffic, slower production rates and
other additional items of work required that were not shown on the plans.
Please, contact me if you should have any questions regarding this request.
Sincerely,
GOHMA./N~. ASP, HALT AND CONSTRUCTION 1NC.
ff ~(ack A. Mayn r~P.E.
.//Engineer/Estimator
JAM/jam
cc: Mickey Stroud
EQUAL OPPORTUNITY EMPLOYER
¥