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HomeMy WebLinkAboutAnnual Operational Report 2002PRESCIRBED BY STATE CITY AND TOWN FORM 225 BOARD OF ACCOUNTS - 1986 ~,ity (CITY OR TOWN) (NAME OF UNIT) Clark COUNTY, INDIANA ANNUAL OPERATIONAL REPORT FOR LOCAL ROADS AND STREETS (lC 8-17-4.1) FOR THE YEAR ENDED DECEMBER 31, 20 02 Prescribed by State Board of Accounts Jeffersonville City and Town Form No. 225 ANNUAL OPERATIONAL REPORT FOR OvO~J(l~'Y ~?,t~'Y/CITYflYo~ STREET DEPARTMENT For Year Ending December 31, 20.9.2. SECTION I - FINANCIAL STATEMENTS MOTOR VEHICLE HIGHWAY FUND Cash Balance, January 1 (Excluding Investments): Receipts: State Motor Vehicle Highway Distribution Reimbursement From Construction and Reconstruction Projects for Labor, Material, Equipment and Other Costs Principal of Investments Interest on Investments Sale of Junk Miscellaneous & Refund Refunds and Other Reimbursements Transfer From Other Funds: Excavating Permits Refunds & Reimbursements $ 3,190.00 $ 72.245.35 Total Receipts 720,080.67 Total Balance and Receipts Disbumements: Administration (Detail Page 5) Maintenance and Repair (Detail Page 5) Construction and Reconstruction (Detail Page 10) General and Undistributed Expense (Detail Pages 5 and 6) Purchase of Investments 46,063.35 Total Disbursements Cash Balance, December 31 Investments on Hand, December 31 (Cost) Balance, December 31 (cas~ and Investments) 670,705.13 122 SECTION I - FINANCIAL STATEMENTS ..... ~;~ .'.,. .........,, ~ .~ '~,. (Continued) CUMULATIVE BRIDGE FUND Cash Balance, January 1 (Excluding Investments) Receipts: Property Taxes Principal of Investments Interest on Investments Refunds and Reimbursements Total Receipts Total Balance and Receipts Disbursements: Maintenance and Repairs (Detail Page 7) Construction and Reconstruction (Detail Page 10) Purchase of Investments Total Disbursements Cash Balance, December 31 Investments on Hand December 31 (Cost) Balance, December 31 (Cash and,Investments) LOCAL RQAD AND sTrEET FUND Cash Balance, January I (Excluding Investments,) Receipts: Auditor of State - Local Road and Street Fund Principal of Investments Interest on Investments Refunds and Reimbursements Transfer From Other Funds: Grants Total Receipts Total Balafice and Receipts Disbursements: Maintenance and Repairs (Detail Page 7) Construction and Reconstruction (Detail Page 11) Purchase of Investments Total Disbursements Cash Balance, December 31 Investments on Hand December 31 (Cost) Balance, December 31 (Cash and Investments) $ 65.7~R_22 317,554.74 34,135.27 6,250.00 357.~4~_nl 352,110.39 352,110.39 QZHE.B.D[~I.Q~TED.E~ND~2 SECTION I - FINANCIAL STATEMENTS (Continued) Fund Cash Balance, January I (Excluding Investments) Receipts: 3 Total Receipts Total Balance and Receipts Disbursements: Total. Disbursements Cash Balance, December 31 Investments on Han(~ December 31 (Cost) Balance, December 31 (Cash and Investments) ALL OTHER FUNDS USED FOR HIGHWAYS, STREETS OR B_R/D_.GES**_ Disbursements: Fund Maintenance and Repair (Detail Page 8) Construction and Reconstruction (Detail Page 11) Administration (Detail Page 8) GeneraLNondistributed Exeense (Detail Page 8) Total Disbursements *To Provide for additional funds, such as bridge bond issues, etc. Attach additional sheet for other funds, if necessary. **Prepare separate schedules for each additional fund such as General Fund, Cumulative CapitaHmprovement Fund, etc. Attach sheets for additional funds if necessary. Balance, January 1 Investments Purchased ¢) Total Balance and Purchases (2) Investments Matured or Sold Balance. December 31 (3) SECTION I - FINANCIAL STATEMENTS STATEMENT OF INVESTMENT TRANSACTIONS January 1,20 to December 31,20 Cumulative - Local Road and Highway Fund Bridge Fund Street Fund $ $ $ $ $ $ $ $ Other (1) Shall agree with amount of Purchase of Investments shown in Disbursements section of Financial Statement. (2) Shall agree with amount of Principal of Investments shown in Receipts section of Financial Statement. (3) Shall agree with amounts of "Investments on Hand. December 31 (Cost)." SECTION Il - DETAIL OF DISBURSEMENTS BY MAJOR BUDGET CLASSIFICATION AND MINOR EXPENDITURE CLASSIFICATION (EXCLUDING CONSTRUCTION) MOTOR VEHICLE HIGHWAY FUND 5 Administ[atJon Personal Services Supervisor Assistant Supervisors Engineer Clerical Assistants EA~a- sec. PERF. Hoso. Clth, Med. Travel, E~YcC Supplies - Office Other Services and Charges (Contractual) Total Administration (Page 1) Pemonal Se~ces (~cluding Ice Control and Snow Removal) Truck D~em Equipment Operatom Labor Pemonal Se~ces (ice c0ntml and Snow Removal) Supplies Stone, Gravel ~nd Other ~ggregates Culve~s, Tile ahd Sewer Pipe B~uminous (Including Mixed Aggregates) Bddge and Struc~ral Metals Lumber Road S~ns Sand and Salt (for Ice Control) Other Supplies Other Sewices and Charges (Contractual) U~l~es (Intersec~on Light, Etc,) Maintenance and Repaim by Contract Roads (Other Physical Maintenance) Roads (Ice Control and Snow Removal) Bridges Street Sweeping Rental of Equipment Other C/~rent Charges Total Maintenance and Repair (Page 1) $36,799.00 60,497.24 40,000.00 123,002.83 $ 260,229.07 597.65 260,896.72 139,940.32 29,727.76 150,949.17 21,960.45 342,577.70 15,650.58 5,516.78 21,167.36 363,745.06 SECTION II - MOTOR VEHICLE HIGHWAY FUND General and Undistributed Expense Personal Services Garage Mechanics and Helpers Supplies Gasoline, Oil and Lubricants Tire and Tubes Maintainer/Grader Blades Other Garage and Motor Vehicles Other Services and Charges (Contractual) Communication Expense (Telephone. Radio, Etc.) Utilities (Garage and Service Buildings) Repairs Garage and Service Buildings Trucks and Tractors Road Equipment Cars/Pickups Other Repairs Rentals Other Cdrrent Charges Separated Equipment Expenses/Ice Control and Snow Removal Other Capital Outlays Land (G~rage and Service) Buildings (Garage and Servia:e) Machinery and Equipment C~ars/Pickups Trucks Tractors Graders Street (Pavement) Sweepers Other Road Equipment Garage Equipment $ $ 9.475.19 33.176.99 5.228.83 7.657.53 Total General and Undistributed Expense (Page 1) Total Motor Vehicle Highway Fund (Excluding Construction and Reconstruction Costs) 4~.n~3_35 670,705.13 SECTION I1' (Continued) CUMULATIVE BRIDGE FUND Maintenance and Repair Personal Services Supplies Stone, Gravel and Other Aggregates Culverts, Tile and Sewer Pipe Bituminous (Including Mixed Aggregates) Bridge and Structural Metals Lumber Road Signs Other Supplies Other Services and Charges (Contractual) Total Maintenance and Repair (Page 1) Total Cumulative Bridge Fired LOCAL ROAD AND STREET FUND Mainten'Jnce and Reoair Personal Services (Excluding Ice Control and Snow Removal) Truck Drivers Equipment Operators Labor Personal Se~ces (Ice Control and Snow Removal) Supplies - · Stone, Gravel and Other Aggregates Culverts, Tile and Sewer Pipe Bituminous (Including Mixed Aggregates) Bridge and Structural Metals Lumber Road signs Sand and Salt (for Ice Control) Other Supplies Other Services and Charges (Contractual) Utilities [intersection Lights, Etc.) Maintenance and Repairs by Contract Roads (Other Physical Maintenance) Roads (Ice Control and Snow R~,moval) Bridges Street Sweeping Rental of Equipment Other Current Charges Total Maintenance and Repair (Page 2) 6,540,f~5 345,569.44 352,110.39 $ 352,110. SECTION II (C0ntind6d)' ' OTHER DESIGNATED FUND OR TRUST FUND* Maintenanc.~_and Repair Personal Sen/ices (Excluding Ice Control and Snow Removal) Truck Drivers Equipment Operators Labor Personal Sen/ices (Ice Control and Snow Removal) Supplies Stone, Gravel and Other Aggregates Culverts, Tile and Sewer Pipe Bituminous (Including Mixed Aggregates) Bridge and Structural Metals Lumber Road Signs Sand and Salt (for Ice Controt) Other Supplies Other Sen/ices and Charges (Contractual) Utilities (Intersection Lights, Etc.) Maintenance and Repairs by Contract Roads (Other Physical Maintenance) Roads (Ice Control and Snow Removal) Bridges Street Sweeping Rental of Equipment Other Current Charges Cap'[tal Outlays Total Maintenance and Repair (Page 3) Total Other Designated Fund or Trust Fund *Attach sheet(s) for additional funds, if necessary. SECTION SUMMARY OF NET MAINTENANCE AND REPAIR EXPENSE Motor Vehicle Highway Fudd Cumulative Bridge Fund Local Road and Street Fund Other Designated Fund or Trust Fund Total $ 49,477.09 $49=477_09 9 SECTION IV - CONSTRUCTION AND RECONSTRUCTION (Tck Appropnate Co umn for Type of mprovement) MOTOR VEHICLE HIGHWAY FUND See Appendix "A" for Defin~do~ns of Improvement Types Location of Number System Used: ~ ~ oe Project IDOH Road Inv. '~ ~ -o E ~_ ~ c Local RoadNo. ~ o .- .~ ~ Road From To e ~ ~ '~.-- ~e .c~ .== ~ ~ z) ~ ~ ~m ~ m m m m Amount m Total MotOr Vehicle Highway Fund Construction and Reconstruction, Page 1 $ CUMULATIVE BRIDGE FUND Road From To ~ount I ' ' 10 Total Cumulative Bddge Fund Construction and Reconstruction, Page 1 .$ SECTION IV - CONSTRUCTION AND RECONSTRUCTION. (Tick Appropriate Column for Type of Improvement) See Appen,_dix "A" , ~ for Defini~ons of t Types LOCAL ROAD AND STREET FUND Location of Project ~ . ::, Road From To ~ z ~ ~ ~ m m m ~ Amount {olman Lane ' X~ $21,617.57 ~olfview Drive ~ X ~$ 1,891.69 ~lleys X $ z,zo'~ .6~ ~ourt Ave X ~$ 2,589.94 ~amburg Pi~e X ~ $11~264,44 ~nelan X $ 9,845.82 · Total Local Road and Street Fund ~onstrucfi0n and ReconstruCtiOn, Page 2 $ 49,477.0'9 ANY OTt" --R DESIGNATED FUNDS USED FOR HIGHWAYS, STREETS OR BRIDGES Road From To ~ount i Total Other Designated Funds Used for Highways, Streets and Bddges, Pages 2 and 3 REPORT OF FEDERAL AND/OR STATE PROJECTS ADMINISTERi=D BY STATE HIGHWAY DEPARTMENT RepOrt below all pr(~jects for which the county, city or town made payments to the State Highway Department for Federal/State pa~cipafing projects, for which contracts were awarded and payments thereon made by the State Highway Department. Governmental Unit's Paid to State Project Share of Cost During Year* Fund *Amounts in last column should be those costs paid from the detail project account under "Construction and Reconsb'ucflon" of the fund affected, SECTION V - CLASSIFICATION OF HIGHWAY OR STREET DEPARTMENT EMPLOYEES ' Number of Employees ~ =~ ~ ~ ~_ E E Work ClassifiCaUon = ~_ :~ ~ :~ = = ~ e ~ o ~ ~ ~ ~ 0 Z Su~or [ ...................................... ~istant Supe~sor 2 ....................................... Engineer [ ...................................... ~i~ant Engineem [ ..................................... Cledcal A~istan~ [ ..................................... Truck D~em ~ ................................... Equipment Operatom ] ....................................... Labor 4 ....................................... Garage Mechani~ I I i 14 Eauiomer!t Description Case Buethling Fullsize trailer Morbark Mack Chevrolet Gallion Peterbilt International International Freightliner Ford SECTION VI - INVENTORY .. Applicable .-Year of Trade In Serial Number Model Purchase Net Cost* Value* or ID Number tractor 1990 0001 roller 1996 0004 1994 0511 Chipper 1993± 0910 Pumper Pickup 1996 3205 Grader 1968 3215 Dump 1996 3891 Dump 1992 4555 Dump 1992 4556 $ Dump 1996 5539 Cargo 1995 5834 Wink-o-matic Sign Board 1989 6136 Wink-o-matic Sign Board 1989 6138 Dodge Pickup 2000 449§ Case Backhoe 1989 6312 GMC Pickup 2001 Ford Dump 1987 6653 Leaf Vac ~ GMC Sierra 1997 6785 Freightliner Leaf Trd --~ ~z'~'~ Dodge Flat Bed 1993 7165 Ford Bucket Truck Freightliner Dump 1995 7288 Mack Roll Off Ford Crane Truck 1979 8872 Cat Paver Dodge Pickup 2000 Cat %0 Roller Ford Cargo 1995 0922 Dodge Pickup 1990 9027 Surface Type Cement, Concrete and Brick Bituminous Gravel and Stone Unimproved Total Miles SECTION VII - ROAD MILEAGE Number of Miles on December 31 Actual Change Reason 142.74 145_74 15 SECTION VIII - PROPOSED CONSTRUCTION, RECONSTRUCTION AND REPAIR PROGRAM FOR THE YEAF~ FOLLOWING THE YEAR COVERED BY THIS OPERATIONAL REPORT (Tick Appropriate Column for Type of Improvement) See Appendix "A" for Definitions of Improvement Type Location of Project Roads Bridges * A = Motor Vehicle HighWay Fund B = Cumulative Bridge Fund C = Local Road and Street Fund D = Federal Aid Fund E = Other Designated Fund DATE: 20 Submitted by: County Highway Supewisor. Approved: Board of County Commissioners ~/~Submitted-' by:_ ~ Street Commissioner, 16 DATE: DATE: 2O 2O STATE OF INDIANA AN EQUAL OPPORTUNITY EMPLOYER STATE BOARD OF ACCOIfNTS 302 WEST WASHINGTON STREET 4TH.FLOOR. ROOM EA 18 INDIANAPOLIS, INDIANA 46204-2765 Telephone: (317) 232-2513 Fax: (317) 232-471 l Web Site: x~vw.state.in,us/sboa MEMORANDUM TO: City Controllers and City and Town Clerk-Treasurers in Municipalities with a Population of 20,000 or More FROM: Charles Johnson, III. CPA, State Examine~_~ DATE: December 10, 2002 RE: Annual Operational Report for Local Roads and Streets for the Year 2002 lC 8-17-4.1-5 requires: 'q'he governing body shall prepare by December 31 of each year. an operational report of the department within the county or municipality that has road and street responsibilities." "Municipality" is defined to mean any city or town with a population of at least twenty thousand (20,000). lC 8-17-4.1-1 (a)(2). In the case of a city, "governing body" means the mayor; in the case of a town, it is defined to mean the town council lC 8-17-4.1-7 states: 'q'he annual operational report must be completed and a copy filed with the State Board of Accounts, the governing body and the department bv February 15 following the operational report year. The department shall make the report available to the public.' "Department" is defined to mean the Indiana Department of Transportation. lC 8-17-1-0.1. The annual operational report and the associated cost accounting system required by the statute were prescribed in 1964. In 1985, the Planning Division, Indiana Department of Transportation, Highway Extension and Research Project for Indiana Counties and Cities (HERPICC}, and Purdue University requested various changes in the annual operational report due to reporting obligations required by federal agenc~as. A revised report was formulated to furnish the information in a manner consistent with the federal requirement in 1986. Since we understand public printers are not stocking City and Town Form No. 225, Annual Operational Report for Local Roads and Streets, the State Board of Accounts is herein furnishing a copy of the report to affected municipalities in order for them to file their 2002 reports. Photocopies of the enclosed report may be made to satisfy the statutory filing requirements. In addition to the sample report format, we are enclosing some instructions HERPICC (now know as LTAP) formulated for report preparation. Also enclosed is HERPICC prepared Appendix A with definitions for the various engineering terms used throughout the report. December 10, 2002 Page Two To comply with lC 8-17~4.1-7, please file copies as follows: One copy with the Mayor or Town Council. One copy retained in the office of the street department or the office of the city or town fiscal officer. One copy mailed to: State Board of Accounts 302 West Washington Street, Room E418 Indianapolis, IN 46204 Attention: Mr. Charles W. Pride One copy mailed to: Financial Management Unit Indiana Department of Transportation Indiana Government Center North, Room N725 Indianapolis, IN 46204 One copy mailed to: Indiana Local Technical Assistance Program (LTAP) Vision Technology 1 1435 Win Hentschel Drive West Lafayette, IN 47906 lC 8-17-4.1-8 states: "(a) On Mamh I following the operational report year, the State Board of Accounts shall prepare a certified list of counties and municipalities that have complied with this chapter. (bi The auditor shall withhold the distribution of motor vehicle highway account funds from any county or municipality not appearing on the State Board of Accounts certified list until its annual operational report is certified." CWP: tmm Enc. 31 Annual Operational Report. (County Highway Form No. 16) (City & Town Form No. 225) A'CrENTION COUNTIES These pages numbered 31'- 33 are to replace pages 31, 32 and 33 in the HERPIC "Guide Manual, Records and Reports for nd~ana County H ghway Departments issued June 1981. A'I-['ENTION CITIES These instructions have been prepared to give guidance to City and Town From No. 225 in cooperation with the Indiana State Board of Accounts and the Indiana Department of Highways. PURDUE UNIVERSITY 32 ANNUAL OPERATIONAL REPORT (County Highway Form No. 16) (City and Town Form No. 225) Public Law 103. Acts 1971, (lC 8-17-4.1) requires each county, city or town to prepare as of December 31 of each year an annual operational report of their highway or street department. Four (4) or mo~'e coples of this report are to be filed or distributed on or before February 15th next following the operational report year as set forth below. Cities and towns with a population less than 20,000 are exempt from the requirement Bu;~, they may find many portions of the form to be helpful in the management of their municipality. One original mailed to the State Board ol Accounts, 302 West Washington Street, Room E418, Indianapolis, IN 46204, Attention: Mr. Charles W. Pride; One copy filed with the Office of the Mayor/Board of County Commiss~(~ners; (to be available to the Public and PresS); One copy mailed to Financial Management Unit, Indiana Department of Transportation, Indiana Government Center North, Room N725, Indianapolis, IN 46204; One copy retained in the office of the county highway department; and, One copy mailed to Indiana Local Technical Assistance Program (LTAP), Vision Technology 1, 1435 Win Hentschel Drive, West Lafayette, IN 47906. The law also requires that the report must be made available to the Public and the Press. Th~ copy furnished to LTAP, while not required by law, provides for a state-wide companson of highway costs for counties, cities and towns which should be of interest and benefit to all such highway or street departments. The report is divided into eight (8) sections and the following instructions should be obse~e~ in preparing each section: Section I - Financial Statement~. Compiled from the fund ledgers an(: shall show the receipts by'source, disbursements for each major classification and the balances in each of the respective funds listed in the report. A so includes any bond,, issu,es or other funds related to the county highways/city streets and their bridges. Designed to show the cash balance in each fund. If any fund has investments at th.at date, not~ below thb fand ~alance the words and figures "Investments (Principal) at December - $ Section II - Details of Disbursements. Compiled from the "Detailed Ledger Of Disbursements" showing the expend tures by minor expense classification (excluding constructioni for each fund Note that some of the minor expense accounts have been combined into a single classification and in s°me cases' expend tures w be rep0~ted only by major budget classification. The totals disbursed for administration, maintenance and repair, and for general and undistributed expense shall agree with the totals for those classifications in Section I. it is required to differentiate between Other Highway Physical Maintenance Expenditure and expenditures for Traffic Services. Traffic Services includes ice control and snow removal, traffic signs, signals and street light repairs where applicable. Traffic Signals and Street Light Repairs are reported ur~der "Util!ties". For Ice Control and Snow Removal changes have been suggested to isolate this expenditure into two categories: a. Ice Control and Snow Removal by County Forces: Time costs for personnel involved in this activity should be noted and recorded as indicated on the form. Sand and salt expenses should also be noted under Supplies as shown; b. Ice Control and Snow Removal by Contract: If Ice Control and Snow Removal is undertaken by Contract, then it should be separated from Other Maintenance and Repair Expenses Undertaken by Contract as shown; c. Maintenaner/Grader Blades: The expenditure on maintainer or grader blades should be i0dicated as shown under Garage Supplies; 33 Repairs - Cars and Pickups: Costs of repairs for cars and pickups should be separated from other equipment repair costs as indicated on the form. This would enable road equipment costs to be separated from that of cars/pickups; e. Expenses on equipment for Ice Control and Snow Removal should also be separated and recorded in the appropriate section under General and Undistributed Expense; Section itl - Maintenance and Repair Expense. Compile and summarize all of the expenditures for "Maintenance and Repair" as distinguished from the costs of construction and reconstruction' in Section IV. The total expenditures under each fund should agree with the totals in Section II Section IV - Construction and Reconstruction. Compile the disbursements for construction and reconstruction. Show the details on improvement types, location and amount for each fund as described below. a. Definition of improvement Types. It is recommended that counties and cities should study and use the definition of various improvement types listed in Appendix A. Under the changes, Construction and Reconstruction Expenditure Should indicate the appropriate fund; Location of Proiect. This should indicate the beginning and end of the project as well as length to nearest 0.1 mile on the road section. The system of numbering adopted should be indicated in the section provided: (1) IDOH Road Inventory Classification and Numbering Scheme or (2) County Numbering System (after Purdue Scheme) e.g., 100N, 200W, etc,; Type of Improvement. ldentifytype of improvement andtick appropriated column for each p~Oject; d. Amount. The total amount spent on each project should be recorded and summaries provided as shown on the form; . Applicable Funds. The information on Construction and. Reconstruction should be completed for each appropriate fund (1) Motor Vehicle Highway Fund; (2) Local Road and Street Fund; (3) Cumulative Bridge Fund; and [4) Other Designated Fund to be specified by each county or Federal Revenue Sharing Fund. Section V - Classification of Employees. Reoort the number of persons employed by the highway department each month during the calendar year and the work classifications of the employees, as required in Public Law 103. Section Vt ~ In~ent0h/. Report the physical inventory of country highway department equipment at the close of business December 31. It is not necessary that a physical inventory be taken of minor expendable supplies; however, the report must list each item of equipment. In preparing the inventory of equipment, care should be taken to see that it includes all items on the inventory at December 31 of the preceding year, unless an item on that inventory has been traded in or otherwise disposed of~ plus any new items purchased during the year. See also Form 315A. Section VII - Road Mileacle. The mileage entries by surfaco type should yield a total that approximates the total reported by the Planning Division, Indiana Department of Highways, and taking into consideration any roads abandoned or added to the system during the year. The changes that have been made over the previous year and the reasons for the change should be noted on the form as indicated. For example: (1) paved gravel road; (2) reconverted paved road to gravel; (3) annexation which should decrease or increase county, city or township mileage; (4) other reason such as abandonment or as appropriate. Section VIII - Proposed Prof:lram for Followinq Year, List all construction and reconstruction projects ~roposed for the following year together with a general description of the repair program for such year. Indicate location of ~roject, type of improvement and funding source for both road and bridge projects as indicated on the form. All of the entries in Section I through IV should agree with the records of the auditor and before the report is filed as an official document it should be submitted to the auditor for review. APPENDIX A IMPROVEMENT TYPE DEFINIFTIONS (This refers to column headings on forms) The improvement types used in FHWA-534, lines 03 through 13, are defined as follows: 03 - NEW ROUTE. Construction of a new facility that will not replace or relocate an existing facility. A new facility will provide: (a) a facility where none existed or (b) an additional and alternate facility to an existing facility that will remain open and continue to serve through traffic. 04 - RELOCATIONS. Construction of a facility on a new location that replaces an existing route; The new facility carries all the through traffic with the previous facility closed or retained as a landservice road only. 05 - RECONSTRUCTION. Construction on approximate alignment of an existing route where old pavement structure is removed and replaced. Such reconstruction may be to the existing number of lanes or may include widening to provide continuous additional lane(s) or dualizing, adding, or revising interchanges or otherwise substantially changing the general character of the highway. 06 - MAJOR WIDENING. The addition of lanes or dualization of an existing facility where the existing pavement is salvaged. Also included, where necessary, is the resurfacing of existing pavement and other incidental improvements such as drainage and shoulder improvements. 07 - MINOR WIDENING. The addition of 2 feet or more of width per lane to the roadway of an existing facility without adding lanes. In many cases, the improvement will include resurfacing the existing pavement and other incidental improvements such as shoulder and drainage improvements. 08 - RESTORATION AND REHABILITATION. Work required to return an existing pavement or bridge deck (including shoulders and expansion joint devices) to a condition of adequate structural support (including - partial or complete bridge deck replacement) or to a condition adequate for placement of an additional stage of construction (i.e., bridge deck protective system or resudacing). There may be some upgrading of unsafe features of other incidental work in conjunction with restoration and rehabilitation. Typical improvements would include replacing spalled or malfunctioning joints; substantial pavement undersealing when essential for pavement stabilization prior to resurfacing; grinding/grooving of rigid pavements; replacing deteriorated materials; reworking or strengthening basis or subbases; adding underdrains; and bridge deck repair. 09 - RESURFACING. Placement of additional surface material over the existing roadway or bridge deck to improve serviceability or to provide additional strength. There may be some minor widening, upgrading of unsafe features, and other incidental work in conjunction with resurfaping. Where surfacing is constructed by a separate project as a final stage of construction, the type of improvement should be the same as that of the preceding stage - new route, relocation, reconstruction, minor widening, and so forth. 10 - BRIDGE REPLACEMENT. The total replacement of a structurally inadequate or functionally obsolete bridge with a new structure constructed in the same general traffic corridor, to current geometric, construction, and structural standards. Incidental roadway approach work is included. 11 - BRIDGE REHABILITATION. The major work required to restore the structural integrity of a bridge as well as Work necessary to correct major safety defects. Bridge deck replacement and the widening of bridges to specified standards are included. 12 - SAFETY/TRAFFIC OPERATIONS/TSM. A project or a significant portion ~of a project that provides features or devices to enhance safety; or a traffic operation improvement that is designed to reduce traffic congestion and to facilitate the flow of traffic for both people and vehicles on existing systems; or that is designed to reduce vehicle use or to improve transit service. 13 - ENVIRONMENTALLY RELATED. This category includes improvements that do not provide any increase in the level of service, the condition of the facility, or safety. Typical improvements in this category would be noise barriers, beautification, and other environmentally related features built as part of the above identified improvement types. PRESCIRBED BY STATE BOARD OF ACCOUNTS - 1986 CITY AND TOWN FORM 225 . (CITY OR TOWN) (NAME OF UNIT COUNTY, INDIANA ANNUAL OPERATIONAL REPORT FOR LOCAL ROADS AND STREETS (lC 8-17-4.1) FOR THE YEAR ENDED DECEMBER 31, 20 <2~-' Prescribed by State Board of Accounts City and Town Form No. 225 ANNUAL OPERATIONAL REPORT FOR COI~N~"",' ~ I|C', P,~;AY/CITY/'F-QWN STREET DEPARTMENT For Year Ending December 31, 20 c~r~ SECTION I - FINANCIAL STATEMENTS MOTOR VEHICLE HIGHWAY FUND Cash Balance, January 1 (Excluding Investments): Receipts: State Motor Vehicle Highway Distribution ~0~ Reimbursement From Construction and Reconstruction Projects for Labor, Material, Equipment and Other Costs Principal of Investments Interest on Investments Sale of Junk Refunds and Other Reimbursements Trans.f.e. r From Other Fun~s: Total Receipts Total Balance and Receipts Disbursements: Administration (Detail Page 5) Maintenance and Repair (Detail Page 5) Construction and Reconstruction (Detail Page 10) General and Undistributed Expense (Detail Pages 5 and 6) Pumhase of Investments Total Disbursements Cash Balance, December 31 Investments on Hand, December 31 (Cost) Balance, December 31 (Cash and Investments) SECTION - FINANCIAL STATEMENTS .... ~ - ' -',~ ;~',: ~.. - (Continued) CUMULATIVE BRIDGE FUND Cash Balance, January I (Excluding Investments) Receipt: Property Taxes Principal of Investments Interest on Investments Refunds and Reimbursements Total Receipts Total Balance and Receipts Disbursements: Maintenance and Repairs (Detail Page 7) Construction and Reconstruction (Detail Page 10) Purchase of Investments Total Disbursements : r Cash Balance, December 31 Investments on Hand, December 31 (Cost) Balance, December 31 (Cash and.,Investments) LOCAL RO. AD AND ST-'REET FUND Cash Balance, January 1 (Excluding'Investments) Receipts: Auditor of State - Local Road and Street Fund Principal of Investments Interest on Investments Refunds and Reimbursements Tran~ fer From Other Funds: Total Receipts Total Balarice and Receipts Disbursements: Maintenance and Repairs (Detail Page 7) Construction and Reconstruction (Detail Page 11) Purchase of Investments Cash Balance, December 31 Investments on Hand, December 31 [Cost) Balance, December 31 (Cash and Investments) ,/ -. 3 QTHEIg.DED.!GATED EUND~; SECTION I - FINANCIAL STATEMENTS (Continued) - - Fund Cash Balance, January 1 (Excluding Investments) Receipts: Total Receipts Total Balance and Receipts Disbursements: Total. Disbursements Cash Balance, December 31 Investments on Hand, December 31 (Cost) Balance, December 31 (Cash and Investments) ALL OTHER FUNDS USED FOR HIGHWAYS, STREETS OR B_RI__D_GE~S*-- Disbursements: Fund Maintenance and Repair (Detail Page 8) Construction and Reconstruction (Detail Page 11) Administration (Detail Page 8) GeneraLNondistdbuted Exoense (Detail Page 8) Total Disbursements *To Provide for additional funds such as bddge bond issues, etc, Attach additional sheet for other funds, if necessary. **Prepare separate schedules for each additional fund such as General Fund, Cumulative Capital Improvement Fund. etc. Attach sheets for additional funds if necessary. SECTION I - FINANCIAL STATEMENTS 4: ;'~' ~ ..... (Continued) '~ ~ ~ ~ -i~;?,~ ;- ;- STATEMENT OF INVESTMENT TRANSACTIONS January 1,20~. to December 31, 20~ Balance, January 1 Investments Purchased (~) Total Balance and Pumhases(2) - ~- Investments Matured or Sold Balance, December 31 (3) $ _ .~ ~ Cumulative - Local Road and __Hi_g_~w_aY Fund Bridge Fund Street Fund $ -o~ $ $ -~- $ Other $ $ ~.~ $ (1) Shall agree with amount of Purchase of Investments shown in Disbursements section of Financial Statement. (2) Shall agree with amount of Principal of Investments shown in Receipts section of Financial Statement. (3) Shall agree with ~mounts of "Investments on Hand, December 31 (Cost)." SECTION II - DETAIL OF DISBURSEMENTS BY MAJOR BUDGET CLASSIFICATION AND MINOR EXPENDITURE CLASSIFICATION (EXCLUDING CONSTRUCTION) MOTOR VEHICLE HIGHWA~ FUND 5 Adminb~ation Personal Services Supe~sor / t / Assistant Supe~sors ;~If,, / f ~; Engineer ~l~ Clerical A~istants H~ Supplies - office ,~Q/, ~ ?, Other Services and Charges (Contractual) _~ :~/ Total Administration (Page 1) MaJn_tel3ance .a[~d. Personal Services (Excluding Ice Control and Snow Removal) Truck D~em Equipment Operators //~ Pemonal Se~ces (Ice Control and Snow Removal) Supplies Stone. Grovel ~nd Other ~gmgates Culve~. Tile a~d Sewer Pipe B~uminous (Including Mixed Aggregates) Bddge and Structural Metals Lumber Road Signs Sand and Salt (for Ice ContEol) Other Supplies ~ ~ Othe~ Se~ices and Charges (Contractual) Util~es (Interse~on Light, Etc.) Maintenance and Repaim by Contra~ Roads (Other Physical Maintenance) Roads (Ice Control and Snow Removal) Bridges Street Sweeping Rental of Equipment Other C~rent Charges Total Maintenance and Repair (Page 1) SECTION II - MOTOR VEHICLE HIGHWAY FUND ~ ~ (Continued) ;~;~ :;'. :.~ . General and Undistributed Exoense Personal Services Garage Mechanics and Helpers Supplies Gasoline, Oil and Lubricants Tire and Tubes Maintainer/Grader Blades Other Garage and Motor Vehicles~~ Other Services and Charges (Contractual) Communication Expense (Telephone, Radio, Etc ) % ~ / Utilities (Garage and Service Buildings) ~/~ Repairs Garage and Service Buildings Trucks and Tractors Road Equipment Cars/Pickups Other Repairs Rentals Other Currant Charges Separated Equipment Expenses/ice Control and Snow Removal Other Capital Outlays Land (Garage and Service) Buildings (Garage and Servige) Machinery and Equipment Cam/Pickups -~75/ Trucks Tractors Graders Street (Pavement) Sweepers Other Road Eqmpment Garage Equipment $ $ Total General and Undistributed Expense (Page 1) Total Motor Vehicle Highway Fund (Excluding Construction and Reconstruction Costs) SECTION II (Continued) CUMULATIVE BRIDGE FUND Maintenance and Repair Personal Services Supplies Stone, Gravel and Other Aggregates Culverts, Tile and Sewer Pipe Bituminous (Including Mixed Aggregates) Bridge and Structural Metals Lumber Road Signs Other Supplies Other Services and Charges (Contractual) $ $ 7 Total Maintenance and Repair (Page 1) Total Cumulative Bridge Fund LOCAL ROAD AND STREET FUND Maintenance and Reoair Personal Services (Excluding Ice Control and Snow Removal) Truck Drivers Equipment Operators Labor Personal Se~,ices (ice Control and Snow Removal) Supplies · Stone, Gravel and Other Aggregates Culverts, Tile and Sewer Pipe Bituminous (Including Mixed Aggregates) Bridge and Structural Metals Lumber Road Signs Sand and Salt (for Ice Control) Other Supplies Other Services and Charges (Contractual) Utilities (Intersection Lights, Etc.) Maintenance and Repairs by Contract Roads (Other Physical Maintenance) Roads (Ice Control and Snow Removal) Bridges Street Sweeping Rental of Equipment Other Current Charges Total Maintenance and Repair (Page 2) 8 SECTION II (continued) '- OTHER DESIGNATED FUND OR TRUST FUND* lYlaintenan.c_e and Repair Personal Services (Excluding Ice Control and Snow Removal) Truck Drivers Equipment Operators Labor Personal Services (Ice Control and Snow Removal) Supplies Stone, Gravel and Other Aggregates Culverts, Tile and Sewer Pipe Bituminous (Including Mixed Aggregates) Bridge and Structural Metals Lumber Road Signs Sand and Salt (for Ice Control) Other Supplies Other Services and Charges (Contractual) Utilities (Intersection Lights, Etc.) Maintenance and Repairs by Contract Roads (Other Physical Maintenance) Roads (ice Control and Snow Removal) Bridges Street Sweeping Rental of Equipment Other Current Charges Capital Outlays Total Maintenance and Repair (Page 3) Total Other Designated Fund or Trust Fund *Attach sheet(s) for additional funds, if necessary. SECTION III SUMMARY OF NET MAINTENANCE AND REPAIR EXPENSE Motor Vehicle Highway Fur{d Cumulative Bridge F~nd Local Road and Street Fund Other Designated Fund or Trust Fund Total $ $ 10 SECTION IV - CONSTRUCTION AND RECONSTRUCTION (TickAppropriate Co umn for TyPe of mprovement) MOTOR VEHICLE HIGHWAY FUND See Appencr[x "A" for Definitio~ns of Improvement Types Location of Number System Used: ~ ~ oe . Project IDOH Road Inv. ~ = -o eE . e = ' Local RoadNo. ~ ~ ~ ~ ~o ~ ~ ~ ~ Road From To ~ z ~ = ~ ~ ~ m m ~ m Amount Total Motor Vehicle Highway Fund Construction and Reconstruction, Page 1 $ CUMULATIVE BRIDGE FUND Road From To Amount Total Cumulative Bddge Fund Construction and Reconstruction. Page 1 $ 11 SECTION IV - CONSTRUCTION AND RECONSTRUCT ON , (Tick Appropriate Column for Type of Improvement) See Appen,_dix "A" ....... ~ for Definitions of LOCAL ROAD AND STREET FUND Improvement Types Location of Project Road From ;"7 Total Local Road and Street Fund Construction and Reconstruction, Page 2 $ ANY OTHER DESIGNATED FUNDS USED FOR HIGHWAYS, STREETS OR BRIDGES Road From To Amount i ' Total Other Designated Funds Used for Highways, Streets and Bridges, Pages 2 and 3 12 REPORT OF FEDERAL AND/OR STATE PROJECTS ADMINISTERED BY STATE HIGHWAY DEPARTMENT Report below all projects for which the county, city or town made payments to the State Highway Department for Federal/State paracipatJng projects, for which contracts were awarded and payments thereon made by the State Highway Department, Project Fund Governmental Unit's Paid to state Share of Cost During Year* *Amounts in last column should be those costs paid from the detail project account under "Construction and Reconst~uc~on" of the fund affected. SECTION VI - INVENTORY Applicable Year of Trade I~ .... Desc~on _ Model Purchase N~t Cost' Value' case tractor 1990 rbuethling . roller 1995 o~ullsize tra. iler 1994 SePal Numar o_~IO Numar 0001 0004 0511 0910 _~grbar~ __ .chipper 1993 mao.~ .[LUmper chevrolet pu =/996 gallion grader 1968 3215 _~eterbilt dump 1995 3891 i__~ernational __ dump 1992 4555 int~rnat%.gnal dump _~992 455~Jc.~ freigh~li,ner .... ~dump 1996 5539 ford] ........ cargo _ 1995 _, __ __5834 wink-o-ma%~c si n board ....... ~,_ 1989 6136 wih~o-ma_~ic siqn board 1989 _,6138 cas~..__ b_~c35hoe _ 1989 __6312 f~r~ ....... a~D .~ _19~7 ...... 6.653 gmc sierra 1997 6785 dodge flat bed 1993 7165 freightliner, dump 1995 .... 7288 fordf:'- ' crane_, trk 1979 8872 dodge pu 2000 ford dargo 1995 0922 3205 'Net Cost -- qross Cost - Trade In Value.. ~4 SECTION V- CLASSIFICATION OF HIGHWAY OR STREET DEPARTMENt' EMPLOYEES Number of Employees . WorkClassifica~on ~3 ,,e < ~ ~ = = ~ I ~ < 0 Z Supe~or [ .............................. A~istant Supewisor 2 ....... : ........ ~ .................... Engineer [ ..................................... A~istant Engineers [ ....................................... Clerical A~istan~ [ ............................. Truck D~em 4 ................. Equipment Operatom [ - .................................... Labor Garage Mechani~ ~ I 13 · FEB-28-2002 THU 02:56 ?~ CITY CLERK TREflSURER FaX NO. 812 285 6426 1~, Ob 14 SECTION VI - INVENTORY Description d~)dge Ye ar of Model Purchase Ne.t_C, ost* pu 1990 pu 2000 .. qm_.c~ ford __pu 2001 .__leaf vac _2000 l~Rf ~rd . lqqR bucket tr~ ~" roll off cat __paver roller Applicable Trade In Serial Number Value' or ID Number 9027 4496 ~ %73 'Net Cost = Gross Cost- Trade In Vatue, . SECTION VII - ROAD MILEAGE Number of Miles on December 31 Surface Type Actual Change Cement~ Concrete and Brick Bituminous Gravel and Stone Unimproved Total Miles Reason 15 SECTION VIII - PROPOSED CONSTRUCTION, RECONSTRUCTION AND REPAIR PROGRAM FOR THE YEAR FOLLOWING THE YEAR COVERED BY THIS OPERATIONAL REPORT (Tick Appropriate Column for Type of Improvement) See Appendix "A" for Definitions of Improvement Type Location of ; ~ I ~_ Project ~ c m m -o E~ ~ ~e ~ ° '~-'~= ~ o~ ~c.~ ~ ~ Roads e 3 ~ '~ ¢ '- -. Bridges * A = Motor Vehicle HighWay Fund B = Cumulative Bridge Fund C = Local Road and Street Fund D = Federal Aid Fund E'= Other Designated Fund DATE: Submitted by: County Highway Supewisor ~ L Approved: Board of County Commissioners Submitted by: 18 DATE: 2O DATE: 2O Street Commissioner, Street Supewisor, or Other Designated Official DATE: Approved: Mayor or President, Town Council PRESClRBED BY STATE CITY AND TOWN FORM 225 BOARD OF ACCOUNTS - 1986 (CITY OR TOWN) OF (NAME OF UNIT) COUNTY, INDIANA ANNUAL OPERATIONAL REPORT FOR LOCAL ROADS AND STREETS (lC 8-17-4.1) FOR THE YEAR ENDED DECEMBER 31, 20 2 SECTION I - FINANCIAL STATEMENTS ~.~ ~ ,~,~ (Continued) CUMULATIVE BRIDGE FUND Cash Balance, January 1 (Excluding Investments) Receipts: Property Taxes Principal of Investments Interest on Investments Refunds and Reimbursements .$ Total Receipts Total Balance and Receipts Disbursements: Maintenance and Repairs (Detail Page 7) Construction and Reconstruction (Detail Page 10) Purchase of Investments Total Disbursements Cash Balance, December 31 Investments on Hand, December 31 (Cost) Balance, December 31 (Cash and.Investments) LOCAL RO. AD AND ST~REET FUNQ Cash Balance, January 1 (Excluding Investments) Receipts: Auditor of State - Local Road and Street Fund Principal of Investments interest on Investments Refunds and Reimbursements Transfer From Other Funds: Total Receipts Total Balar~ce and Receipts Disbursements: Maintenance and Repairs (Detail Page 7) Construction and Reconstruction (Detail Page 11) Purchase of investments Total Disbursements Cash Balance, December 31 Investments on Hand. December 31 (Cost) Balance, December 31 [Cash and Investments) Prescribed by State Board of Accounts City and Town Form No~ 225 ANNUAL OPERATIONAL REPORT FOR COUNTY HIGHWAY/CITY/TOWN STREET DEPARTMENT For Year Ending December 31 20 SECTION I - FINANCIAL STATEMENTS MOTOR VEHICLE HIGHWAY FUND Cash Balance, January 1 (Excluding Investments): Receipts: ' ' State Motor Vehicle High~ay Distribution Reimbursement From Construction and Reconstruction Projects for Labor, Material. Equipment and Other Costs Principal of Investments Interest on Investments Sale of Junk Refunds and Other Reimbursements Transfer From Other Funds: Total Receipts Total Balance and Receipts Disbursements: Administration (Detail Page 5) - - ' Maintenance and Repair (Detail Page 5) Construction and Reconstruction (Detail Page 10) General and Undistributed Expense (Detail Pages 5 and 6) Purchase of Investments Total Disbursements Cash Balance, December 31 Investments on Hand, December 31 (Cost) Balance. December 31 (Cash and Investments) SECTION I - FINANCIAL STATEMENTS STATEMENT OF INVESTMENT TRANSACTIONS January 1,20 to December 31,20 Highway Fund Balance, January 1 Investments Purchased (~) .................... Total Balance and Pumhases(2) Investments Matured or Sold Balance. December 31 (3) $ Cumulative. ': Local Road and Bridge Fund ' Street Fund Other $ $ $ $ $ 4 (1) Shall agree with amount of Purchase of Investments shown in Disbursements section of Financial Statement. (2) Shall agree with amount of Principal of Investments shown in Receipts section of Financial Statement. (3) Shall agree with amounts of "Investments on Hand. December 31 (Cost)." Q~HEIB.DEI~.G,~TED SECTION I - FINANCIAL STATEMENTS (Continued) ...... Fund Cash Balance, January 1 (Excluding Investments) Receipts: 3 Total Receipts Total Balance and Receipts Disbursements: Total Disbursements Cash Balance, December 31 Investments on Hand~ December 31 (Cost) Balance,'December 31 (Cash and Investments) ALL OTHER FUNDS USED FOR HIGHWAYS STREETS OR BI~I_D~ G~ES** Disbursements: Fund Maintenance and Repair (Detail Page 8) Construction and Recoqstruction (Detail Page 11) Administration [Detail Page 8) GeneraI,Nondistributed Expense (Detail Page 8) Total Disbursements *To Provide for additional funds, such as bridge bond issues, etc. Attach additional sheet for other funds, if necessary. **Prepare separate schedules for each additional fund such as General Fund, Cumulative Capital Improvement Fund, etc. Attach sheets for additional funds if necessary. SECTION II - MOTOR VEHICLE HIGHWAY FUND ~;~ %,:. ? (Continued) ~,i.~ ~ ::~-3 ~; :~i?~;.~ General and Undistributed Expense Personal Services Garage Mechanics andHelpers Supplies Gasoline, Oil and Lubricants Tire and Tubes Maintainer/Grader Blades Other Garage and Motor Vehicles Other Services and Charges (Contractual) Communication Expense (Telephone, Radio, Etc.) Utilities (Garage and Service Buildings) Repairs Garage and Se~ce Buildings Trucks and Tractors Road Equipment Cars/Pickups Other Repairs Rentals Other Current Charges Separated Equipment Expenses/Ice Control and Snow Removal Other Capital Outlays Land (Garage and Service) Buildings (Garage and Sewi(;e) Machinery and E~uipment Cars/Pickups Trucks Tractors Graders Street (Pavement) Sweepers Other Read Equipment Garage Equipment Total General and Undistributed Expense (Page 1) Total Motor Vehicle Highway Fund (Excluding Construction and Reconstruction Costs) SECTION II - DETAIL OF DISBURSEMENTS BY MAJOR BUDGET CLASSIFICATION AND MINOR EXPENDITURE CLASSIFICATION (EXCLUDING CONSTRUCTION) MOTOR VEHICLE HIGHWAY' FUND 5 Administ~a!ion Personal Services Supervisor Assistant Supervisors Engineer Clerical Assistants Supplies - Office Other Services and Charges [Contractual) Total Administration (Page 1) Majn_t e~D a ~ e..a _n d_.B_ep_a*~ Personal Services (Excluding Ice Control and Snow Removal) Truck Drivers Equipment Operators Labor Personal Services (Ice Control and Snow Removal) Supplies Stone. Gravel ~nd Other .~ggregates Culverts. Tile ~nd Sewer Pipe B~uminous (Including Mixed Aggregates) Bridge and Structural Metals Lumber Road Signs Sand and Salt (for Ice Control) Other Supplies Other Services and Charges (Contractual) Utilities (Intersection Lights, Etc.) Maintenance and Repairs by Contract Roads (Other Physical Maintenance) Roads (Ice Control and Snow Removal) Bridges Street Sweeping Rental of Equipment Other C,u'rrent Charges Total Maintenance and Repair (Page 1) SECTION II (c0ntihued)' .~ OTHER DESIGNATED FUND OR TRUST FUND* Nlaintenanc~_and Repair Personal Services (Excluding Ice Control and Snow Removal) Truck Drivers Equipment Operators Labor Personal Services (Ice Control and Snow Removal) Supplies Stone, Gravel and Other Aggregates Culverts, Tile and Sewer Pipe Bituminous (Including Mixed Aggregates) Bridge and Structural Metals Lumber Road Signs Sand and Salt (for Ice Control) Other Supplies' Other Services and Charges (Contractual) Uitlities (Intersection Lights, Etc.) Maintenance and Repairs by Contract Roads (Other Physical Maintenance) Roads (Ice Control and Snow Removal) Bridges Street Sweeping Rental of Equipment Other Current Charges Capital Outlays Total Maintenance and Repair (Page 3) Total Other Designated Fund or Trust Fund *Attach sheet(s) for addiitonal funds, if necessary. SECTION (Continued) CUMULATIVE BRIDGE FUND Personal Services Supplies Stone, Gravel and Other Aggregates Culverts, Tile and Sewer Pipe Bituminous (Including Mixed Aggregates) Bridge and Structural Metals Lumber Road Signs Other Supplies Other Services and Charges (Contractual) 7 Total Maintenance and Repair (Page 1) Total Cumulative Bri(~ge Fund LOCAL ROAD AND STREET FUND Mainten~nce and Reoair Personal Services (Excluding Ice Control and Snow Removal) Truck Drivers Equipment Operators Labor Personal Se~ces (Ice Control and Snow Removal) Supplies _ _ Stone, Gravel and Other Aggregates Culverts, Tile and Sewer Pipe Bituminous (Including Mixed Aggregates) Bridge and Structural Metals Lumber Road Signs Sand ar)d Salt (for Ice Control) Other Supplies Other Services and Charges (Contractual) Utilities Ilntersection Lights, Etc.) Maintenance and Repairs by Contract Roads (Other Physical Maintenance) Roads (Ice Control and Snow R~movat) E~ridges Street Sweeping Rental of Equipment Other Current Charges Total Maintenance and Repair (Page 2) PRESCIRBED BY STATE CITY AND TOWN FORM 225 BOARD OF ACCOUNTS - 1986 City (CITY OR TOWN) OF Jeffersonville (NAME OF UNIT) Cl~vk COUNTY, INDIANA ANNUAL OPERATIONAL REPORT FOR LOCAL ROADS AND STREETS (lC 8-17-4.1) FOR THE YEAR ENDED DECEMBER 31, 20 01 Prescribed by State Board of Accounts City and Town Form No. 225 Jeffersonville ANNUAL OPERATIONAL REPORT FOR ~[~[t3~,~E]~IK~r~IN~Y/CITY/'~Qi;~N STREET DEPARTMENT For Year Ending December 31,20 0;1_ SECTION I - FINANCIAL STATEMENTS MOTOR VEHICLE HIGHWAY FUND Cash Balance, January 1 (Excluding Investments): Receipts: State Motor Vehicle Highway Distribution Reimbursement From Construction and Reconstruction Projects for Labor, Material, Equipment and Other Costs Principal of Investments Interest on Investments Sale of Ju~nk Miscellaneous & Refunds Refunds and Other Reimbursements Transfer From Other Funds: Excavating Permits Refunds & Reimbursements . Total Receipts Total Balance and Receipts Disbursements: Administra~on (Detail Page 5) - - Maintenance and Repair (Detail Page 5) Construction and Reconstruction (Detail Page 10) General and Undistributed Expense (Detail Pages 5 and 6) Purchase of Investments $ 644.667.17 2,665.60 387,317.97 61,441.06 RRn.a12 97 Total Di§bursements Cash Balance, December 31 investments on Hand, December 31 (Cost) Balance, December 31 (Cash and Investments) 73,345.35 SECTION I - FINANCIAL STATEMENTS (Continued) cuMULATIVE BRIDGE FUND Cash Balance, January 1 (Excluding Investments) Receipts: Property Taxes Principal of Investments Interest on Investments Refunds and Reimbursements Total Receipts Total Balance and Receipts Disbursements: Maintenance and Repairs IDetail Page 7) Construction and Reconstruction (Detail Page 10) Purchase of Investments Total Disbursements Cash Balance, December 31 investments On Hand, December 31 (Cost) Balance, December 31 (Cash a~d Investments) ~OCALROADANDSTREETFUND Cash Balance, January 1 (Excluding Investments) Receipts: Auditor of State - Local Road and Street Fund Principal of Investmen~ Interest on Investments Refunds and Reimbumemen~ Transfer From Other Funds: Grants Miscellaneous Total Receipts Total Balance and Receipts 413,788.49 72,554.62 81,250.00 30,923.30 Disbursements: Maintenance and Repairs (Detail Page 7) Construction and Reconstruction (Detail Page 11) Purchase of Investments 825,336.58 Total Disbursements Cash Balance, December 31 Investments on Hand, December 31 (Cost) Balance, December 31 (Cash and Investments) ? $ $ 292,523.49 598,516.41 891,039.90 825,336.58 65,703.32 $ 65,703.32 SECTION I - FINANCIAL STATEMENTS ';, ~- ~ ..... C~ntinued) OTHER DED CATED FUNDS_T Fund Cash Balance. January I (Excluding Investments) Receipts: Total Receipts Total Balance and Receipts Disbursements: Total Disbursements Cash Balance. December 31 Investments on Hand, December,31 (Cost) Balance,Oecember 31 (Cash and Investments) ALL OTHER FUNDS USED FOR HIGHWAYS, STREETS OR BRI_QGES** Disbursements: Fund Maintenance and Repair (Detail Page 8) Construction and Reconstruction (Detail Page 11) Administration (Detail Page 8) General ~Nondistributed Expense (Detail Page 8) Total Disbursements *To Provide for additional funds, such as bridge bond issues, etc, Attach additional sheet for other funds. if necessary. ""Prepare separate schedules for each additional fund such as General Fund. Cumulative Capital improvement Fund, etc. Attach sheets for additional funds if necessary. SECTION I - FINANCIAL STATEMENTS (Continued) STATEMENT OF INVESTMENT TRANSACTIONS January 1, 20 01 to December 31, 20 01 Highway Fund Balance, January 1 $ $ $ Investments Purchased (4) ..................... Total Balance and Purchases (2) Investments Matured or Sold ' - Balance. December 31 ~3) $ -0- $ _ .:O-- $ -~1- Cumulative Local Road and Other Bridge Fund Street Fund $ (1) Shall agree with amount~of Purchase of Investments shown in Disbursements section of Financial Statement. (2) Shall agree with amount of Principal of Investments show~ in Receipts section of Financial Statement. (3) Shall agree with amounts of "Investments on Hand. December 31 (Cost)," SECTION II - DETAIL OF DISBURSEMENTS BY MAJOR BUDGET CLASSIFICATION AND MINOR EXPENDITURE CLASSIFICATION (EXCLUDING CONSTRUCTION) MOTOR VEHICLE HIGHWAY FUND 5 Administration Personal Services Supervisor Assistant Supervisors Engineer · Clerical Assistants SOO Sec. PERF. Ho.~p. C. loth. Mad: Supplies - Office Other Ser~ces and Charges (Contractual) $ 35.544.fl0 57.866-~g Total Administration (Page 1) 31.826.8~ T~avel M_aintenaoce and R~pa_[r Personal Services (Excluding Ice Control and Snow Removal) Truck Ddvers Equipment Operators Labor Personal Services (Ice Control and Snow Removal) r)xr~1~f~mP Supplies Stone, Gravel and Other Aggregates Culverts. Tile and Sewer Pipe Bituminous (Including Mixed Aggregates) Bridge and Structural Metals Lumber Road Signs Sand and Salt (for Ice Control) Other Su ;)plies Other Services and Charges (Contractual) Utilities (Intersection Lights, Etc.) Maintenance and Repairs by Gontract Roads (Other Physical Maintenance) Roads (Ice Control and Snow Removal) Bridges Street Sweeping Rental of Equipment Other Current Charges Total Maintenance and Repair (Page 1) · a~ 82 23q.aR~ q5 141:1~R a9 ~2 .n35~ 16 - 343,~34.97 29,,394.42 9,588.58 38,983.00 ~38_7. -217_.97- SECTIONII~- MOTOR VEHICLE HIGHWAY FUND. ,:~ , (Continued) Gener~!An__d UndistribAted Expense_ : Personal Services Garage Mechanics and Helpers Supplies Gasoline, Oil and Lubricants Tire and Tubes Maintainer/Grader Blades Other Garage and Motor Vehicles Other Services and Charges (Contractual) Communication Expense (Telephone, Radio, Etcl) Utilities (Garage and Service Buildings) Repairs Garage and Service Buildings Trucks and Tractors Road Equipment Cars/Pickups Other Repairs Rentals Other Current Charges Separated Equipment Expenses/Ice Control and Snow Removal Other Capital Outlays Land (Garage and Service.) Buildings (Gara_ge and Service) Machinery and Equipment 'Cam/Pickups Trucks Tractors Graders Street (Pavement) Sweepers Other Road Equipment Garage Equipment $ 21.875.10 8.727.93 6.111.74 8.451.29 30,603.03 6 Total General and Undistributed Expense (Page 1) Total Motor Vehicle Highway Fund (Excluding Construction and Reconstruction Costs) 7 SECTION II (Continued) CUMULATIVE BRIDGE FUND .1 ' e-:c- --e:a'_ Personal Services Supplies Stone, Gravel and Other Aggregates Culverts, Tile and Sewer Pipe Bituminous (Including Mixed Aggregates) Bridge and Structural Metals Lumber Road Signs Other Supplies Other Sen/ices and Charges (Contractual) Total Maintenance and Repair (Page 1) Total Cumulative Bridge Fund LOCAL ROAD AND STREET FUND Main.tena. oc_ _e and Reoa~r Personal Services (Excluding Ice Control and Snow Removal) Truck Drivers Equipment Operators Labor Personal Services (ice Control and Snow Removal Supplies Stone, Gravel and Other Aggregates Culverts. Tile and Sewer Pipe Bituminous (Including Mixed Aggregates) Bridge and Structural Metals Lumber Road Signs Sand an.,d Salt (for Ice Control) Other Sapplies Other Services and Charges (Contractual) Utilities (Intersection Lights, Etc.) Maintenance and Repairs by Contract Roads (Other Physical Maintenance) Roads (Ice Control and Snow R~moval) Bridges Street Sweeping Rental of Equipment Other Current Charges Total Maintenance and Repair (Page 2) . ~7,SNN.NN SECTION II (Continued) OTHER DESIGNATED FOND OR TRUST FUND* ~lai~_tenanq~_and Repair Personal Service~ (Excluding Ice Control and Snow Removal) Truck Drivers Equipment Operators Labor Personal Services (Ice Control and Snow Removal) Supplies Stone, Gravel and Other Aggregates Culverts. Tile and Sewer Pipe Bituminous llncluding Mixed Aggregates) Bridge and Structural Metals Lumber Road Signs Sand and Salt (for Ice Control) Other Supplies Other Services and Charges (Contractual) Utilities (Intersection.Lights, Etc.) Maintenance ancJ Repairs I?y Contract Roads (Other Physical Maintenance) Roads (Ice Control and Snow Removal) 'Bridges Street Sweeping Rental of Equipment Other Current Charges Capital Outlays Total Maintenance and Repai~ ~Page 3) Total Other Designated Fund or Trust Fund *Attach sheet(s) for additional funds, if necessary, SECTION III SUMMARY OF NET MAINTENANCE AND REPAIR EXPENSE Motor Vehicle Highway Fun~d Cumulate Bridge Fund Local Road and Street Fund Other Designated Fund or Trust Fund Total 9 10 SECTION IV - CONSTRUCTION AND RECONSTRUCTION (Trak Appropriate Co umn for Type of mprovement) MOTOR VEHICLE HIGHWAY FUND See Appendix "A" for Deflnitio~ns of Improvement Types Location of Number System Used: ~ oc oe Project IDOHRoadlnv. ~ c m ~ ~c E ~_ mc ' Local Road No. 'E o ,_c, ,- ~c oe ~ ¢ ~ Road From To e .- -= c ~ z ~ ~ ~ ~ ~ m m m ~ Amount Total Mot0r vehicle Highway Fund Construction and ReConsiruction, page 1 $ - cuMuLATIVE BRIDGE FUND Road From To Amount I i Total Cumulative Bddge Fund Construction and Reconstruction. Page 1 $ SECT ON V - CONSTRUCTION A~ND R. ECONSTRUCTION~, (Tick Appropriate Column for Type of Improvement) See Appen,_dix "A" for Defin~ons of Improvement Types ~ L(~CAL ROAD AND STREET FUND Project ~ Road. From To e ~ e ~ ~ ~ ~ ~ '~ J z ~ ~ ~ ~ ~ m m m ~ ~ Amount r Total Local Road and Street Fund Construc~on and Reconstruction, Page 2 $__ ANY OTHER DESIGNATED FUNDS USED FOR HIGHWAYS, STREETS OR BRIDGES Road From To Amount Total Other Designated Funds Used for Highways, Streets and Bridges, Pages 2 and 3 12 - REPORT Of FEDERAL AND/OR STATE PROJECTS ADMINISTERED BY STATE HIGI"I~VAY DEPARTMENT Report below all projects for which the county, city or town made payments t~ the State Highway Department for Federal/State pa~cipafing projects, for which contracts were awarded and payments thereon made by the State Highway Department. Governmental Unit's Paid to state Project Fund Share of Cost During Year* *Amounts in last column sho_qld be those costs pa'd from the detail project account under "Construction and Reconstruction" of the fund affected. 13 SECTION V - CLASSIFICATION OF HIGHWAY OR STREET DEPARTMENT EMPLOYEES · Number of Employees Work ClassifiCation Su~or A~is~nt Supe~sor Engineer ~istant Engineem Clerical A~istan~ Truck D~em Equipment Operatom Labor Garage Mechani~ 14 E(~uiDment SECTION VI - INVENTORY Applicable Year of Trade In Serial Number Description Model Purchase Net Cost* Value* or ID Number *Net C6st = Gross Cosf: T£~d6"l~-Val~. .............................................................................. ;;,~< Surface Type Cement, Concrete and Brick aitummous Gravel and Stone Unimproved Total Miles SECTION Vii - ROAD MILEAGE Number of Miles on December 31 Actual Change Reason SECTION Viii - PROPOSED CONSTRUCTION, RECONSTRUCTION AND REPAIR PROGRAM FOR THE YEAt~ FOLLOWING THE YEAR COVERED BY THIS OPERATIONAL REPORT (Tick Appropriate Column for Type of Improvement See Appendix "A" for Definitions of Improvement Type Location Proieet Roads Bridges · A = Motor Vehicle Highway Fund B = Cumulative Bridge Fund C = Local Road and Street Fund D = Federal Aid Fund E = Other Designated Fund DATE: Subm~edby: County Highway Supen/isor . Approved: 16 DATE: 2O E~oard of County Commissioners Submitted by: DATE: 2O Street Commissioner, Street Supewisor, or Other Designated Official DATE: 2O Approved: Mayor or President, Town Council