HomeMy WebLinkAbout01-21-2003 MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY
OF THE CITY OF JEFFERSONVILLE, INDIANA
· ' JANUARY 21; 2003
Mayor Galligan called the meeting to order at 9:30 a.m: and on call of the roll those members presgm
Were: City Engineer Miller and Councilperson Frantz.
Vehicle Maintenance Director Drury, Safety Director Rodden, Planning and Zoning Director Padgett,
Building Commissioner Gavin, Wastewater Treatmen~ Director Crawford, Animal Shelter Director
Wilder, Parks Director Elllott, Police ~hiefMike Pavey, Paralegal King, Street Commissioner Grant,
Redevelopment DirectorRobinson, Fire Chief Mike Smith. and Clerk Lynne Mayfield.
· City Engineer Miller made th~ motion to approve the payroll as presented, seconded by Councilperson
Frantz and carried unanimously. Mayor Galligan asked i~anyone is on the payroll that he or Personnel
Director don't know about.
City Engineer Miller made the motion to approve the minutes of 1-6-03 and 1-13-03. seconded by
Councilperson Frantz and carded unanimously.
BITUMINOUS BIDS
Engineer Miller made the motion to award the bid for sto, ne to Liter's Quar .fy Inc., the asphalt bid to
Sellersburg Stone, and the gasoline bid to Makowsky Oil, seconded by Councilperson Frantz and carried
unanimously.
CONFIRMING CONDEMNATION RESOLUTION 2003-R-1,2,AND 3/SEWER EASEMENT
Parallegal Sharon King said this Confirming Condemning Resolution is for the Sewer Easement
properties belonging to Hollis, Chapman, and Ward.. Mike Gillenwater, the attorney representing the
owners of the tracts that are being gondenmed appeared .t,,.o file a remonstrance and ask that the City
refrain from conderrming the pr°Pei-ties based 9g several i~eas°ns' The first being that the advertised
statute under which the City is proceeding has been repealed. In addition, Mr. Crillenwater said the
properties are located in the City of Charlestown, Indiana because of the annexation that occurred on
November 11, 2002 and the City of Jeffersonville- Board of Public Works has no authority to condemn
property in another municipality without an inter-local agreement with that municipality. There is no
inter-local agreement said Attorney Gillenwater. AttorneY Gillenwater said there is no public purpose
for this condemnation and that it is exclusively for the benefit of one parcel of property and that there
may be a conflict of interest. Mayor Galligan ~sked him what interest he thinks he has. Att. Gillenwater
said that the estate under the Trust of Mr. Kempf, lists the Mayor's wife as a beneficiary and also serves
as Trustee. Gillenwater said "You as her husband have an equitable interest in any property that she has
an interest in. This condemnation for purposes of running a sewer line for the sole purpose of increasing
the value of this property where there is no approved subdivision or development on that property.
Mayor Galligan said he believes there is. Attorney Gillenwater said Judge Donahue issued an order on
October 22, 2002 indicating that anY approvals that weregiven by the County after June of 2000 were
illegal and would have to~be,3econsidei'ed. There hgs been no approval of a subdivision on that property.
There also isn't any pending approval of a subdivision on that property.. Mayor Galligan asked if it has
been recorded as being the City of Charlestown and Mr. Crillenwater said "Yes, it is." He said it has
been recorded with the Recorder's Office, the Auditor, and the Clerk of the Circuit Court as well as sent
.to the Indiana Secretary of gtate. Councilperson Frantz said this is the first time he's heard about this
and would like to get more information. Engineer Miller made the motion to take this under
advisement, seconded by C6Uncilp~rson FrantZ md c~bd unanimously.
HEALTH INSLrRANCE~
Edward Culpepper Cooper said Humana is very interested in giving the City an attachment point for
twelve months. Mayor Galligan had asked if it would be possible to get a rate to begin April 1, 2003.
Mr. Cooper said Humana agreed to that. Mr. Cooper asked the Board to grant him permission to
pursue Humana's offer. Engineer Miller made the motion to approve proceeding to lock in Humana by
March 10, 2003, seconded by Councilperson Frantz and carried unanimously.
Mr. Cooper said Marsha Mi!l?r S ,rnith will be involved in the policy procedure manuals for the City.
There being no further business to come before the Board of Public Works and Safety, City Engineer
Miller made the motion to adjourn at 10:00 a.m. seconded by Councilperson Frantz and carried
unanimously.
MAYOR
ATTEST:
CLERK AND TREASURER
STEWART C. MILLER & CO., INC
Payment of Run-off Claims for the
City of Jeffersonville
$3125 - month 1
$2500 - month 2
$2000 - month 3
$1600 - month 4
$1280 - month 5
$1025 - month 6
l~Uzanne Re~tnolds
t~age 1 of
From: "Sherri Jamison" <sherdj@scmiller.com>
To: "Diane Swank" <dswank@culpeppergroupinc.com>
¢_/~-~, <sreynolds@culpeppergroupinc.com>; "Pepper" <eccooper@culpeppergroupinc.com>;
~ <bgatlegos@culpeppergroupinc.com> ,~
Sent: Thursday, January 16, 2003 9:32 AM
Subject: Re: City of Jeff/ULLICO
The statement about ULLICO is good so that we can provide them with the most updated information possible to get renewal
quotes, I have indicated to them that the City is interested in at least maintaining the rates presented for 1/1/03,
As for our admin fees, we are current['>, coming off a 2 yr contract w/a fee of $12.50 for Medical We will be asking for a Cost of
Living increase of 3% effective 4/1/03 to $12.88 for Medical Administration. Formal letter to follow via mail, This fee includes ail
expenses associated with the upcoming Electronic Data Interchange (EDI) regulations as set forth by HIPAA. As you recall the
compliance date for ED/is October 2003 SCM anticipates being compliant by June/July 2003.
Should the City elect to change TPA's our quote for paying run-off claims is as fol~ows:
$3125 - month 1
$2500 - month 2
$2000 - month 3
$1600 - month 4
$1280 - month 5
$1025 - month 6
I have not received the renewal information from ICM but I will predict they will go from the current $2.26 to $2.32, As soon as
I receive this t will forward to you as I always do.
If you have any questions, please let me know.
Sherfi
~/--Odginal Message : Diane Swank
TO. dherd Jamisol~
Cc: sreynolds(~_.culoeDDer(:Iroup~nc.com; Pepper; bqallegos(~.CUlDeDDer~lmupinc.com
Sent: Wednesday, January 15, 2003 3:48 PM
Subject: Fw: City of Jeff/ULLICO
Sherri-- Pepper has a mrg w/Jeff City Council evening of Tues Jan 21. I am preparing statement that ULLICO will -eview and prepare new
renewal rares base<3 on uodated information for the April 1 renewal. Should you have any other information e[ease forwarc to Suzanne while
I'm on vacation and she can revise my report. Thanks.-Diane
--- Original Message --
From: Diane Swank
To: Sherd Jamison
Sent: Tuesday January 14, 2003 12:20 PM
Subject: City of Jeff/ULLICO
Sherri--
Please have ULLICO review their ouote from December for the Jan1-03 effective date to see if those would be the same at their renewal of April
I. THANKS
CITY OF JEFFERSONVILLE PROPOSALS: Plan Year April l, 2003 thru March 31, 2004
Third Party Administrator Stewart C. Miller Stew~art C. Mil~er Anthem Humana Humana
Benefits Current Current Similar Comparable Fully-Ins.
Reinsurance Carrier:. Current thru 3/31/0 RenewaFULLICO Anthem Proposal 70/60 70/64
PPO Network Sagamore Sagamore Anthem Humana Humana
~r'-'~urance Carrier: ULLICO ULLICO Anthem Humana Humana
'~. .ific Deductible $75,000 $75,000 $75,000 $75,000 Fully,,lns.
contract Basis/Specific PAID PAID 15/12 15/12 No Run'in Cov.
Contract Basis/Aggregate ' PAID PAID 12/12 15/12
FIXED COSTS #EL ULLICO/$75000 Renewal/575,000 Anthem Humana 70/60 70~64
Specific Premium/Single 66 $19.52 $27.33 $34.72 $26.16 Plan Most Similar
Specific Prem./Family ~6._~4 $48.80 $68.33 $34.72 ,. $73.24 to Current
250 100% InNe~work 80% In-Network
Aggregate Prem./Single $3.57 $3.57 $6.50 $3.07 80% Out-Network 60% Out-Network
Aqareqate Prem./Family $9.99 $9.99 $6.50 $8.21
Total Premium/Month $11,627.30 $15,501.88 $10,305.00 $15,872.01
Annual Stop/Loss Premium $139,527.60 $186,022.56 $123,660.00 $190,464.17 Fully-Insured Rates/Mo.
Single &, Family
Administrative Fees/EL 250 $23.01 $23.01 $52.93 $36.21 Humana 70/60 Humana 70/64
Monthly Admin $5,752.50 $5,752.50 $13,232.50 $9,052.50 $353.47 $342.51
Annual Administration Fees $69,030.00 $69,030,00 $158,790.00 $108,630.00 $989.06 $958.40
Fixed Costs per Emplbye ' $46.10 $53191 $94.15 $65.44 ****FUlly-insured rates are subject
t6_~4 $81.80 $101.33 $94.15 $117.66 to review using lateet expedence
Monthly Fixed Costs 250 $17,379.80 $21,254.38 $23,537.50 $24,924.51 end trend. Fully insured rates
ANNUAL FIXED COSTS $208,557.60 $255,052.56 $282,450.00 $299,094.17 do not include run-in costs;
lncrease/(Decrease) ever Current $46,494.96 $73,892.40 $90,536.57
% Difference over Gurrent I 22.$% $5.4% 43.4%
I_~n_c~ase/(Decrease) over Renewal ,' Renewal $27,397.44 $44,041.61
¢ MS COSTS " S.MillerlCurrent SCM Renewal Anthem Humana
Attachment Pt/Employee 66 $332.65 $514.94 $900.95 $336.83
Attachment Pt/Family 16._.~4 $931.37 $1,441.76 $900.95 $943.06
250 $181,352.58 $280,733.48 $225,237.50 $183,629.22
Max Annual Claims Liability $2,176,230.96 $3,368,801.76 $2,702,850.00 $2,203,550.64
lncrease/(Decrease) overCurrent -I $1,192,570.80 $526,619.04 $27,319.68
% Difference over Current I 54.8% 24.2% 1.3%
Increase/(Decrease) over Renewal Renewal ($665,951.76) ($11165,251.12)
TOTAL MAXIMUM COSTS S.Miller/$7$,600 SCM Renewal Anthem Humana Humana 70160 Humana 70164
(Fixed Costa + Max. Claims) **** ****
Maximum Liability/Year $2,384,788.56 $3,623,854.32 $2,985,300.00 $2,502,644.81 $2,311,251.12 $2,239,601.52
Increase/(Decrease) overCurrent $1,239,065.76 $500,511.44 $f17,856.25 ($73,537.44)~ ($145,187.04)
% Difference over Current I 52.0% 25.2% 4.9% -3.1% -6.1%
Informational Rates Current thru 3/31/0 SCM Renewal* Anthem** Humana
Employee Only $378.75 $568.85 $474.40 $402.27 $353.47 $342.51
Family $1,013.17 $1,543.09 $1,250.66 $1,060.72, $989.06 $958.40
NOTES:
* Rates from Stewart C. MiIledULLICO will be reviewed and subject to updated claims information for renewal effective April 1, 2003.
** Rates from Anthem wi[[ require new information for effective date of April 1, 2003.
***Humana will set the attachment point at a later date for the effective date cf April 1, 2003; subject to latest experience and trend.
/"-~ are based on 9-Mc.Average Monthly Enrollment of Current Plan Year (86 Single; 164 Fam y) Totals may vary with fluctuatiCPS
in enrollment. Average Monthly Eni'ollment of Prior Plan Yea~(~ding Apr. il 2002) was 82 Singl~ 162 Family)
Prepared by Culpepper Group/ds/'l/f4/03
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