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HomeMy WebLinkAbout12-06-1993MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF JEFFERSONVILLE~ INDIANA MONDAY DECEMBER 6, 1993 Administrative Assistant Donna Baird took the place of Mayor Raymond Parker, Jr. in his absence and called the meeting to order at 9:30 A.M., and on call of the roll those members present were Acting Mayor Donna Baird~ Personnel and Safety Director Harold Lakeman, and Sewage Collection Office Director Jim Matra. Also present were: Building Commissioner Bill Gavin, City Engineer Bob Mill~r~ Street Commissioner George Trembly~ Maintenance Foreman Mike Ewton~ Plant Superintendent Larry James~ Police Chief Rick Elliott~ Fire Chief Jerry Dooley, Animal Shelter Manager Jan Wheatley, Parks Superintendent Rodger Caldwell, Sewer Office Manager Bob Goldman~ Clerk and Treasurer C. Richard Spencer Jr.~ and Clerk Alice Davis. Director Lakeman made the motion to approve the minutes of the meeting of November B9,1993 as presented, seconded by Director Matra and carried unanimously. Director Lakeman made the motion to approve the payrolls as presented, seconded by Director Matra and carried unanimously. OIL REFINING PRESENTATION Plant Superintendent Larry James reproted that the Oil Refinging Presentation will not be completed until January. STREET LIGHT 210 E. PARK PLACE Police Chief Rick Elliott recommends to the Board to take no further action on the street light at 210 E. Park Place. Director Matra made the motion to accept the recommendation of Chief Elliott concerning the street light at 210 E. Park Place~ seconded by Director Lakeman~ and carried unanimouely. POTHOLES ON MARKET STREET Mr. Jerry Smith appeared before the Board with a complaint about a pothole on Market Street that damaged his car on November 2?, 1993 at 9:40pm. He had to replace a tire and had to have a front end alignment. Acting Mayor Donna Baird said that she talked to City Attorney Mike Gillenwater about thie and he said that this is a legal issue and the Board doesn't a~t on issues of this nature. Mr. Smith needs to get in touch with Mr. Gillenwater about this. CHANGE ORDER FOR MARKET STREET Personnel and Safety Director Harold Lakeman reported that Clarance Kerbs gave him a change order for patching on Market Street and needs to have it signed. Harold talked to Jorge Lanz about this and he recommends that we sign it. Director Lakeman made the motion to accept the Change Order for Market Street, seconded by Director Matra, and carried unanimously. PAGE 2 DECEMBER 6~ 1993 LETTER Acting Mayor Donna Baird has a letter that Mayor Parker asked her to read a letter- from the United Way. Frances A. Conroy campaign chairman wrote to say that she wanted to personally thank all the City Employees for their generous contributions. The City's contributions were up 75%-80%. CHRISTMAS IN THE PARK Personnel and Safety Director Harold Lakeman wants to commend Parks Superintendent Rodger Caldwell and Assistant Parks Superintendent Donnie Poole for a great ~ob they did at Warder Park 'For the Christmas Party on Friday December 371993. ADDITIONAL CONTRIBUTIONS Sewage Collection Officer Manager Jim Matra reported that the Sewage Department is making as additional contribution in the Sewage Utility to the Improvement Fund. It will be raised from $18~750.00-$30,000.00 a month. Director Lakeman made the m~tion to accept the recommendation from Jim Matra for additional contribution to the Improvement Fund from $18,500.00-$30,000.007 seconded by Acting Mayor Donna Baird, and carried unanimously. RENOVATION Police Chief Rick Elliott reported that the renovation has started on the 3rd floor7 in the County Council Chambers and the County Commissioners area. The County Council Chambers will become the Detective Headquarters and should be completed by December 31~ t993. SHOP WITH A COP Police Chief Rick Elliott wants to remind everyone that Shop With A Cop will be Tuesday December 147 1993. We ~ill be able to help 90 plus kids this year. RENOVATION OF MAPLE STREET SCHOOL City Engineer Bob Miller received a call from the Greater Clark County Schools maintenance department requesting No Parking signs around Maple Street School during renovation. City Clerk Treasurer Dick Spencer told Bob that the streets around the school are soft with quick sand and should not have heavy equipment driving on them~ they should be rerouted another way. Building Commissioner Bill Gavin suggested that a letter be sent to the Contractor and the concrete company explaining the rerouting. Bob Miller said that the renovation will begin on December ~3, 1993. Director Matra made the motion to accept the no parking signs around Maple Street Schooi~ seconded by Director Lakeman~ and carried unanimously. HANDICAPPED CURB RAMP BIDS City Engineer Bob Miller reported that he has received bids on handicapped curb ramps~ they are as follows: IRISH PARK $838.00~ SOUTHERN INDIANA EXCAVATING $1005.00~ ROGER SWARTZ $950.00. There are several more coming in. This is a follow up. PAGE 3 DECEMBER 6~ 1993 STREET LIGHTS FOR NEW SUBDIVISIONS City Engineer Bob Miller reported that the street lights that the Builders are requesting for new subdivisions are creating a problem. The cost for the Traditional pole is $11.56 and the wood pole is $6.66 a month~ PSI would like to have the Ordinance changed so all the lights are the same. It was suggested that Bob talk to his liaison Steven Stemler about the changing the ordinance. ADA PACKET Personnel and Safety Director Harold Lakeman asked City Engineer Bob Miller if he received a packet on ADA from the State or Purdue University. Bob said that Purdue sent him the package with blue prints and other papers in it. Harold said that there is going to be extensive changes. HEPATITIS SHOTS Fire Chief Jerry Dooley said that the Fire Department is still working on the hepatitis shots. The 3rd. and final shot is scheduled for December ?, 8, & 9, 1993. It will take care of all but 3 Firemen that were on vacation at that time. There will be a make up class at the first of the year~ PENSION BOARD MEETING Fire Chief Jerry Dooley reported that the Pension Board met on Friday December 3, 1993 on Marvena Allen. The vote was R-2 and Chief Dooley had to make the deciding vote. Chief Dooley voted to accept Marvena Allen as the next Fireperson. The PERF papers were sent out on Friday December 3~ 1993 and should be receiving them back within a week. Marvena should be starting to work around December 16~ 1993. The Board of Public Works and Safety has to accept Marvena~ but they will wait until the PERF papers are back. SEWER TAP IN Plant Superintendent Larry James has a sewer tap in request from Mr. Jeep Schuler~ to tie in on the Carman Avenue sewer line for S trailers in the County. The Health Department is going to condemn the trailers if they don't get them put on the sewers. It was suggested that this be tabled until Larry can talk to his liaison Steve Stemler and City Attorney Mike Gillenwater. N-VIROL SYSTEM Plant Superintendent Larry James said that Mr. George Carey is interested in buying the N-Virol System for $60~000.00. He would like to lease it for 6 months for $2,500.00 per month and then buy it and take the $~500.00 monthly payments off the $60,000.00. It was suggested that this be tabled until Larry can talk with City Attorney Mike Gillenwater and Mayor Parker. PAGE 4 DECEMBER 67 19 93 REMINDER City Clerk Treasurer C. Richard Spencer Jr. wants to remind all Department Heads that the deadline for claims for the year is Friday December 10~ 1993. CITY ADDRESSES Building Commissioner Bill Gavin received a call from the Postmaster requesting the addresses for Hidden Lakes Subdivision be assigned Jeff City addresses. Director Lakeman made the motion to accept Hidden Lakes Subdivision as Jeff City addresses, seconded by Director Marra, and carried unanimously. There being no further business to come before the Board of Public Works and Safety~ Director Lakeman made the motion to adjourn at lO:lOa.m.~ seconded by Director Matra, and carried unanimously. CLERK AND TREASURER ~ ~