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HomeMy WebLinkAbout11-15-1993MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF JEFFERSONVILLE~ INDIANA MONDAY NOVEMBER 15, 1993 Mayor Raymond J. Parker Jr. called the meeting to order at 9:30 and on call of the roll those members present were Mayor Parker, Personnel and Safety Director Harold Lakeman, and Sewage Collection Office Director Jim Matra. Also present were: Building Commissioner Bill Gavin, City Engineer Bob Miller, Street Commissioner George Trembly, City Attorney Mike Gillenwater~ Maintenance Foreman Mike Ewton, Plant Supervisor Lester Best, Police Chief Rick Elliott~ Assistant Police Chief Charles Elder~ Fire Chief Jerry Dooley, Assistant Fire Chief Clifton James~ Jr., Animal Shelter Manager Jan Wheatley~ Parks Director of Activities Chuck Branham, Sewer Office Manager Bob Goldman~ Councilpersonn Bill Wolpert, Administrative Assistant Donna Baird, Clerk and Treasurer C. Richard Spencer Jr.~ and Clerk Alice Davis. Director Lakeman made the motion to approve the minutes of the meeting of November 87 1993 as presented, seconded by Director Matra and carried unanimously. Director Lakeman made the motion to approve the payrolls as presented~ seconded by Director Matra and carried unanimously. PARKING PROBLEM 813 PRATT STREET Street Commissioner George Trembly reported that Mr. and Mrs. Briscoe of 813 Pratt Street came before the Board in September with a complaint about a neighbor parking too close to their driveway. The neighbor is still parking too close to the driveway. The Police Department has sent an Officer to talk to the neighbor Mr. Gilpin. Also Councilpersons Bill Wolpert and Steve Stemler have looked this situation over and talked to George about this. Assistant Police Chief Charles Elder said that he has talked to all three neighbors and there is no solution to this problem. Painting the curbs would cause the problem to move down to the next neighbors. Mayor Parker asked Councilperson Wolpert to explain the situation to Mr. ~ Mrs. Briscoe. BANNERS Linda Adams representing Clark Association of Arts and Crafts is requesting permission to have banner hung at the loth Street location for their annual Christmas sale on Saturday. Street Commissioner George Trembly said that he will hang the banners tomorrow. WASTEWATER TREATMENT PLANT City Attorney Mike Gillenwater said that this is regarding the RFP that Mayor Parker spoke about at last Friday's news conference concerning the Wastewater Treatment Plant. Mike presented to the members of the Board a request for qualifications asking for the Boards permission to have Jacobi~ Toombs and Lanz send out to Enviromental Engineering Firms asking them to submit their qualifications for entering into an Operational Management Contract Service with the City to operate the system. The requests have to be in by .4:00pm, December 17, 1993. Director Lakeman made the motion to allow our City Attorney to send out requests for qualifications~ seconded by Director Marra~ and carried unanimously. PAGE 2 NOVEMBER 15~ 1993 CHRISTMAS TOUR Keith Stayton representing the Christmas Tour of Jeff-Clark Preservation on December 127 1993 2:00pm-6:OOpm is requesting banners to be put up on the railroad bridge on 10th Street around Thanksgiving, and also there will be Horse drawn carriages, Trolleys downtown~ and a Trolley at Duffey's Landing going to the old Sheehan's property. We will need an escort for the Trolley's going back across the bridge that night. Mayor Parker asked Chuck Branham to talk to Rodger Caldwell about parking cars at Duffy's Landing. BIDS City Clerk-Treasurer C. Richard Spencer, Jr. wants to remind everyone about getting their bids in for gasolines chlorine, and bituminous materials and etc. for 1994. We need to get the estimate amount that you will be requiring for 1994 so we can get it advertised and have the bids submitted back to the City in an appropriate time. Dick suggested that Mike Ewton take care of the amounts. P.E.R.F. City Clerk-Treasurer C. Richard Spencer, Jr. presented a letter to the Board from the Public Employee Retirement Fund stating that the City has an employee that requests that 2 years of service be granted to her from years that she worked previously from 1977-1979. Dick said that they researched this and could not find anything on this employee from 1979. The City of Jeffersonville cannot certify this since no records are available~ but we have 3 affidavits stating that this person was employed from December 19??-September 1999. Dick said that he could not certify the time~ date and etc. and he requests that the Board of Public Works and Safety for now and the future authorize Dick to sign this, as the authorized signature for the P.E.R.F. employees fund~ and to write a letter telling them that we will pickup the liability on this. Director Lakeman made the motion to allow City Clerk-Treasurer C. Richard Spencer Jr. to deal with P.E.R.F. in regards to future applicants of City Employees~ seconded by Director Matra and carried unanimously. LEAVE OF ABSENCE City Clerk-Treasurer C. Richard Spencer~ Jr. reported that the City has an employee on leave from October 23-November 26, 1993 without pay for personal reasons. Dick would like permission from the Board of Public Works and Safety for the City to pickup his monthly Health Insurances premiums and then take them out of his December pay so the insurance won't be terminated. City Attorney Mike Gillenwater agreed to this. Director Lakeman made the motion to accept this employees leave of absence and pay his Health Insurance premium and take it out of his December pay~ seconded by Director Marra~ and carried unanimously. PAGE 3 NOVEMBER 15~ 1993 SEWER TAP-IN Clark Nichols who owns the quarry on Utica Pike is requesting to tie on to the Clark Maritime sewers. He needs a letter from the City sent ~to the Port Commission in reference to this hook up. City Attorney Mike Gillenwater said that Clark needs to sign a wavier for future 'annexationc Director Lakeman made the motion to accept Clark Nichols 'sewer tap-in at the Clark Maritime Center, and send the Port Commission a letter, seconded by Director Marra~ and carried unanimously. LETTER Mayor Parker received a letter from the Superintendent of Greater Clark Schools Justin Roberts, regarding discussion that they had at the School Board Meeting on a more rigid policy on weapone in school. He stated that a knife that was confiscated was bought from a vendor a~ the Steamboat Days Festival. Mr. Roberts is asking that the vendor's at the steamboat Days be discouraged from eelling items which would fall under the discription of weapons. Mr. Roberts is asking your help in relating this concern to potential vendors for the 1994 festival~ so we can avoid similar situations in the future. Mayor Parker said that Donna Baird needs to take this letter to the Steamboat Days Festival Committee. '1994 HOLIDAY SCHEDULE City Attorney Mike Gillenwater presented to the Board a proposed Holiday schedule for 1994 that Harold Lakeman put together. Mike recommends that the Board adopt this before the end Of the year. Mayor Parker suggested that the Board vote on it today. Director Matra made the motion to accept the Holdiay schedule~ seconded by Director Lakeman, and carried uanimously. LAW SUIT City Attorney Mike Gillenwater reported that the City Police Department was sued by the estate of Jesse Lane who was killed in a gun fight in the Greenwood area. Mike reported that the case was d,ismissed in the City's favor and the Attorney for the Plaintiff was ordered to pay our Attorney fees. SYREET ACCEPTANCE Engineer Bob Miller reported that he recommends to the Board of Public Works and Safety to accept the street White Horse Vale in Four Oaks Subdivision. Director Matra made the motion to accept the street White Horse Vale in Four Oaks Subdivision~ seconded by Director ~Lakeman~ and carried unanimously. ~PAINTED CURBS ON ?TH STREET Engineer Bob Miller has a request from County Assistant Police Chief Marble about painting curbs yellow because his supply trucks are having trouble getting backed in. tt will eliminate 5 parking spaces. City Attorney Mike Gillen~ater said that Bob needs to contact the Offices in that block of 7th Street for their input. We will table this until next week. AG NEW APPLICANT PAGE 4 NOVEMBER 15, 1993 Fire Chief Jerry Dooley reported that the new Fire Department applicant is in Indianapolis today taking her aptitude test and · physical. We will get the results back in a week to ten days. If she · passes the tests then we will meet with the Pension Board. There being no further business to come before the Board of Public Works and Safety~ Director- Lakeman made the motion to adjourn at lO:lSa.m.~ seconded by Director Matra, and carried unanimously. MAYOR To: Personnel Director HAROLD "PEE WEE" LAKEMAN City-County Building le£fersonville, Indiana 47130 (812) 285-6404 AIl Department Heads Entering a New Era Community Growth and Unity Re: 1994 Holidays The City of Jeffersonville will observe the following dates on holidays for 1994. January 3 Monday 17 Monday February 21 Monday April 1 Friday May 3 Tuesday 30 Monday July 4 Mot:day . September 5 Mo.nday November 8 Tuesday 11 Friday 24 Thursday 25 Friday December 23 Friday 26 Monday New Year Day Martin Luther King Day President's Day Good Friday Election Day Memorial Day Indpc~dence Day Labor Day Election 'Day Veteran' s Day Thanksgiving' s Day Day ~fter Thanksg;,~ing Christmas Eve Christmas Day AN EQUAL OPPORTUNITY EMPLOYER