HomeMy WebLinkAbout05-24-1993MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY
OF THE CITY OF JEFFERSONVILLE~ INDIANA
MONDAY MAY 2~ 1993
Mayor Raymond J. Parker Jr. called the meeting to order at 9:30 A.M.,
and on call of the roll those members present were Mayor Parker~
Personnel and Safety Director Harold Lakeman, and Sewage Collection
Office Director Jim Matra.
Also present were: Building Commissioner Bill Gavin, Street
Commissioner George Trembly, City Attorney Mike Gillenwater, Utility
Director Steve Tolliver, Police Chief Rick Elliott, Assistant Fire
Chief Clifton James Jr., Animal Shelter Assistant Mike Sentry, Vehicle
Maintenance Director Mike Wathen, City Services Coordinator Leslie
Kavanaugh~ Parks Superintendent Rodger Caldwell, Sewer Office Manager
Bob Goldman, Administrative Assistant Donna Metzger, Clerk and
Treasurer C. Richard Spencer Jr., and Clerk Alice Davis.
Director Lakeman made the motion to approve the minutes of the meeting
of May 19, 1993 as presented, seconded by Director Matra and carried
unanimously.
Director Lakeman made the motion to approve the payrolls as presented,
seconded by Director Matra and carried unanimously.
BIDS FOR NEW ALBANY-CHARLESTOWN PIKE SEWER EXTENSION
Utilities Director Steve Tolliver reported that he received a letter
from John Toombs, a representative of Jacobi, Toombs and Lanz Inc.
stating that there is a problem with the sewers on New Albany
Charlestown Pike and he will have to redesign them and it needs to be
rebid. We need to reject all the bids and take new bids. (see copy)
Director Lakeman made the motion to rebid New Albany Charlestown Pike
Sewer extension, seconded by Director Matra, and carried unanimously.
TRAFFIC PROBLEM AT JEFF HIGH
Police Chief Elliott reported that he is waiting to get the cost
estimate for flashing lights from Metzger Electric Co. Director
Lakeman reported that he read the Board minutes from 1989 the
recommendations from that meeting was to have the County involved in
any decision made from Jeff High because all the traffic comes from
the High School. Also they recommended to reroute the buses. Mayor
Parker suggested that Chief Elliott get a copy of the minutes and
appraise it and see what you think of it in regards to including it in
our recommendations to the school.
SIGNS AT JEFF HIGH
Street Commissioner George Trembly reported that they are changing the
speed limit in front of the High School to 20 miles per hour from
7:00am to 8:00am and 8:00pm to 3:00pm in the afternoon it was already
in the 1989 City Ordinance it was not informed. We are putting up new
School Warning signs and School Zone signs.
PAGE ~
MAY ~4~ 1993
SANITATION BIDS
City Attorney Mike Gillenwater reported that Mayor Parker received a
letter from BFI attempting to point out some discrepancy in the Rumpke
bid~ he alleges that Rumpke did not include a financial statement
showing his stability and net worth with outlining the bid spect.
Mike Gillenwater reviewed those bids this morning and found that
Rumpke did include such a statement. Mike recommends that the Board
of Public Works and Safety go ahead and grant the bid to one or the
other. Director Lakeman made the motion to accept Rumpke for the
disposal bid~ seconded by Director Matra, and carried unanimously.
BFI PROTES~
Dave Stickler of BFI protested the Rumpke bid after he reviewed the
bid in the City Clerk-Treasurers Office on Firday May ~1~ 1993, he
could not find a financial statement in the bid. The City did not ask
for a financial statement.
EXPOSED WIRES ON WILLIAMS STREET.
Building Commissioner Bill Gavin reported that the exposed wires on
Williams Street are primary lines in the trees. Bill Gavin is going
to call PSI'S tree trimming Co. that handles the tree trimming. The
wires are not on the ground they are in the trees. Mrs. Kerberg's son
was going to trim the trees, but Bill Gavin told him not to trim the
trees because they are bare primary lines.
BASKETBALL CHAMPIONSHIP SIGN
Street Commissioner George Trembly checked with the sign company and
the cost of the State Basketball Championship sign will cost $85.00.
We will install it at the 1-65 ramp at Court Avenue. Director Matra
made the motion to approve the sign at the -I65 ramp at Court Avenue,
seconded by Director Lakeman~ and carried unanimously.
PROBLEMS AT MUNICH WELDING
Police Chief Rick Elliott reported that
Ernstberger of Munich Welding and Mr.
there is no problems.
he's been in contact with Mr.
Don Pfister of the Union, and
DRAINAGE PROBLEMS BISHOP ROAD
Mrs. Bonnie Long of Meadows Subdivision reported that she is having
drainage problems. There is a ditch behind her home that needs to bq
cleaned out. Mayor Parker asked George Trembly to take a look at this
and see what can be done and let us know about it.
PAVING ON ROOSEVELT DRIVE
Joe Lee resident of the lBO0 block of Roosevelt Drive requests that
the extension of Roosevelt Drive be paved, it is a City Street. Mayor
Parker asked that George Trembly take a look at this and give us his
recommendation.
PAGE 3
MAY B4~ 1993
STREET AND SEWER PROBLEMS ON MARY STREET
Rev. I.L.Bennett of 413 Mary Street was not present at today's meeting~
this was tabled at this time.
RESIDENT PARKING
W.W. Jones, 303 Pearl Street requested a resident parking sign~ but
he was not in attendance, it was tabled.
STREET CLOSING SENIOR GAMES FUN WALK
Administrative Assistant Donna Metzger reported that the Senior Fun
Walk will be June ?, 1993, they are requesting that the streets be
closed. The walk will begin around lO:30am at Warder Park go down
Spring Street to Locust St. to St. Augustines Church. They also
requests assistance from the Police Department. Director Lakeman made.
the motion to approve the street closings, seconded by Director Marra,
and carried unanimously.
TAXI CAB DRIVER PERMIT
Tommy Hendrickson, 219 Lafayette Street, New Albany, Indiana requests
a Taxi Criver Permit, he needs to go to the Jeffersonville Police
Department and fill out papers for the permit. This was tabled.
EVENT ON ENVIRONMENTAL ISSUES AND RECYCLING
Hugh Burns of Southern Harrison Citizens Union presented
that wiii held on May Bg, 1993 in Elizabeth Indiana and
City of Jeffersonville to participate. Mayor Parker said
will evaluate this and make a decision on this program.
a program
invited the
that they
EASEMENT VACATION LOT 199 SUBURBAN ACRES SECTION 5
Bob Isgrigg is requesting a easement vacation for lot 179 Suburban
Acres, section 5. He wants to retire 5' of the 20' easement. He has
letters from ail utilities saying that area is not a location of any
utilities now, and no plans in the future. Bill Gavin recommends
vacating a portion that he is requesting. This has to be approved by
the Council and has to be advertised. Mike Gillenwater suggested that
they vacate only the portion that the house is sitting on. Director
Matra made the motion to take Mike Gillenwaters recommendation to take
just the portion where the house sits, seconded by Director Lakeman
and carried unanimously.
VACATING PROPERTY ON KEHOE LANE
Building Commissioner Bill Gavin reported that Mr. Mooreland of Kehoe
Lane is requesting that the property at the rear of his home be
vacated. It is a ditch and needs to be cleaned. Mike Gillenwater
suggested not to vacate the property, but to give him permission to
cut the trees down and clean up the ditch and assume the liability,
then we can keep the right of way. Director Lakeman made the motion
not to approve the right of way, but to allow Mr. Mooreland to take
the trees out as long as he accepts the liability~ or anything that
may occure while he is doing this, seconded by Director Marra~ and
carried unanimously.
PAGE 4
MAY 2A~ 1993
BUDGETS
Administrative Assistant Donna Metzger reported that the list is still
coming around for the Budget sign-ups. Please sign it if you
haven't.
CITY SALARY ORDINANCE
Mayor Parker explained that this is about the City Ordinance
Meritorial Compensation for the Wastewater Treatement Plant people~
which was discussed with Steve Tolliver~ and he made these
recommendations. There were two promotions they are Steve James from
Heavy Equipment Operator to Sewer Foreman Position, and Donnie Griffin
from Heavy Equipment Operator to Grounds Maintenance Supervisor.
EMPLOYEE INCREASE
Steve James $.25
Tom Edwards $.25
Danny Miles $.25
Clyde Clayborn $.25
Donnie Griffin $.50 ~-
Dave Shelton $.25
Hershel Hamby $.25
James Brannon $.25
Billy Blanton $.25
Rodger Botton $.B5
Robin Vance $.25
Director Lakeman made the motion to approve Mr. Tollivers request for
pay incentatives, meritorial compensation for respective people
mentioned~ seconded by Director Matra, and carried unanimously.
There being no further business to come before the Board of Public
Works and Safety, Director Lakeman made the motion to adjourn at
lO:38a.m.~ seconded by Director Marra, and carried unanimously.
THE
Stephen R. Tolliver Sr.
Utility Superintendent
~ WATEr
TO: MAYOR RAYMOND J. PARKER
FROM: STEPHEN R. TOLLIVER, SR.;
DATE: MAY 11 , 1993
RE: SALARY' POLICY
We have a problem which no dee
bothered to solve. The [
an employee can be brought
end of a~particular pay figure~
that this needs to be corrected
suggestions to resolve this p
My suggestion is this: ~.:.~
1. Annually, the-department, he
performed to assure the employ~
This will-assist the Sup~
Director and the Mayor. in dem0~fon
pay raise situations.
2. Employee discipline and att~nd'~nce
important role in whether or
3. After one year of succe
be given up to 20%. of the unpaid,~di~.f
pay and "full city payS'.. 'Each.'
could occur until that employee
The earliest this can occur is ~in'.f
EXAMPLE: You hire a lab~
this' person is very success
Full ~ity pa~ i's $9'.59"F
and 20% of that is $.82 per hour'~.'~
up to $~82 per hQur per .y~ar raj
pay which could happen after.
could continu'e for long~
-very good. job performance or~%
ENTERING A NEW ERA
EQUAL OPPORTUNiT
a po.
in
t each~ '
a
a raise by, Co~n¢.i'i .j.~
." 9~p,10yg.e,,s ~ho, real~y .~'."' ,.
:five'years. work' to' catch uP,'.the~
- . ,This can b~'.d°ne fair:15
no£t, give ~,r.a~ses cutlas
we Canl ~":f~'ir and .improve' moral,
-:'. 'a.,%ong.'needed p61icy for't
o:, more eh'ali':be consider~
employees with fo~r.o'~ ~es's ~ea
be~ 'C6nsidered for :(
.Maysr ' ~
THE.
Stephen R. Tolliver, Sr.
' Utilit~ Superintendent
TO: MAYOR RAYMOND J. PARKER, .
FROM: ''STEPHEN R. TOLLIVER,-.
DATE: MAY. ql, 1993 "'<.
RE: EMPLOYEE RECOMMENDAT]
STEVE_JAMES: Ste~e has been'
and can operate any'-p~ece ofl .~'~:~
we have. I have already decided
ensure safety and that the confine
with dai'ly. .I hope we can make"th
possible. Current Pay: $10.16.
Recommended Increase: ~.520
TOM EDWARDS: To"has' been Witg,:'
been doing a good job. Tom shout.
'job. 'Current'pay: $10.52~ .New.-'t
$520.00
DANNY MILES: Danny.has been"'with .t~
does a' very. good job as a Supe~viso/
full pay-for his efforts'.'. CurrE
$40.94. 'Yearly Recommend Incre
'CLYDE CLA~BORN: Clyde has been OorkJ
now. Clyde does a good Job ..and'lis
with no matt'er who he wo!
compensated for his efforts.~L Curr. s
$8.87~ ~early Recommended I9greas
DONNIE. GRIFFIN: Donnie has been.w~
years and is doing a very
superv~slon responsibilities that>..~s:~
operation run smoother at the new
see in the' ~
be promoted to Grouhds Maint
buil'ding..and grounds and
have to work unusuai shifts as
compensated with shift pay
, ~..%~.
ENTERING A NEW ERA
EOUAL OPPOBTU!
.... '?' Jaco~i, 'Toombs and Lanz, inc.
May 21,:1993
Mr. Stephen P-. Tolliver
City of J~ffersonville
'701 Champion Road
Ieffersonville, IN 47130
:5 Dear Mi-. Tolliver:
Itl regards to the Bids opened on this project a few week
i, the pipes and we are ha conflict. [
On Sheet l, between Mil A-2 and Wet Well A-I we arel almost laying on 'his 13!Pe. ~' On 1'
i Sheet 2, between Mil 1 and lVff-I 2 his water main atmost lays on our mare.
" This means I will have to redesign the sewer and it will need to be rel~i6. Tlie~efor~i
' recommend that we reject all the bids and take new bids.
i
Consulting Eng ~
RE' Wilson Sch~I Sewers
Job No. 8708 S15 ~d
Sincerely,
tACOBI TOOMBS ,M'q~ LAN,Z,
~H. Toombs, Ir., P.E., ~-fS.
: JI--IT:kc
John H. Toombs, Jr. P.E. dorge I. Lanz~ P.E.