HomeMy WebLinkAbout03-22-1993MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY
OF THE CITY OF JEFFERSONVILLE, INDIANA
MONDAY MARCH 22~ 1993
Mayor Raymond J. Parker Jr. called the meeting to order at 9:30 A.M.~
and on call of the roll those members present were Mayor Parker,
Personnel and Safety Director Harold Lakeman, and Sewage Collection
Office Director Jim Matra.
Also present were: Building Commissioner Sill Gavin~ Street
Commissioner George Trembly~ City Attorney Mike Gillenwater~ Utility
Director Steve Tolliver, Police Lt. Dave Schmidt, Police Major Dennis
Simon~ Fire Chief Jerry Dooley~ Assistant Fire Chief Clifton James
Jr.~ Animal Shelter Manager Jan Wheatley, Vehicle Maintenance Director
Mike Wathen~ Parks Director of Activities Chuck Branham, Sewer Office
Manager Bob Goldman, Administrative Assistant Donna Metzger, and Clerk
Alice Davis.
Director Lakeman made the motion to approve the minutes of the meeting
of March 157 1993 as presented, seconded by Director Matra and carried
unanimously.
Director Lakeman made the motion 'to approve the payrolls as presented,
seconded by Director Matra and carried unanimously.
Director Lakeman made
seconded by Director
SEWER PROBLEMS
the motion to approve the claims as
Matra and carried unanimously.
presented~
Utilities Director Steve Tolliver talked with Stemler's Plumbing and
suggested to have a brass backflow replace the plastic one. The cost
of the brass backflow will be $100,00 plus installation. Director
Lakeman made the motion to approve the brass backflow~ seconded by
Director Marra~ and carried unanimously.
BASKETBALL GOAL
City Attorney Mike Gillenwater reported that Mr. Lakeman took ~ look
at the basketball goal on Avondale Court and his opinion is th>~S~s
on a dead-end street~ as for as traffic it doesn't seem ~9~b~,e a
problem. City Attorney Mike Gillenwater said that we will allow~ ~ ~o
stay up. Mike Gillenwater and Mr. Lakeman will get in touch with ~h~e'
people involved and give them the decision.
COLONAL CAB
City Attorney Mike Gillenwater talked with Mr. Lower owner of Colonet~
Cab and got a copy of an executed lease at 408 E. Court Avenue that
he is leasing from Harry Paynter. Mike said that this problem has
been resolved. Mayor Parker asked Major Simon if he would contact Mr.
Lower and tell him that we have had complaints about the trash that
the drivers have been throwing out onto the ground where they park the
cabs.
PAGE,D
MARCH ~, 1993
THUNDER OVER LOUISVILLE
Police Lt. Dave Schmidt needs the Boards approval 'For street closings
he presented~ for Thunder Over Louisville. (see copy) Director
Lakeman made the motion to accept the street closures for Thunder,
seconded by Director Matra and carried unanimously.
INTERSECTION AT PORT ROAD AND UTICA PIKE
Building Commissioner Dill Gavin Wants to table this item until next
week due to a meeting with the Port Authorities today.
CELEBRATION ON SPRING STREET
Betty Moore representing Downtown Merchants Association wants to have
a Celebration on Spring Street on May 29, 1993 from lO:OOam to 4:00pm
having antique cars, collectable cars~ street rods, craft booths, food
booths, and church booths. Mayor Parker suggested that Ms. Moore work
with his Administrative Assistant Donna Metzger and help coordinate
this and come back before the Board at a later date.
LOUISVILLE DEAF ORAL SCHOOL
Richard Hamilton and Clark Wood representatives from the Louisville
Deaf Ora! School requests that the Bnd Street Bridge be closed for a
Ride and Run on Saturday July 10, 1993~ from ?:OOpm to ll:OOpm to help
the school. Director Lakeman made the motion to approve this request~
seconded by Director Matra, and carried unanimously.
COMPLIMENT
Mayor Parker complimented the Fire Department for the good job they
did over the weekend with the fatal fire and also the Police
Department for the traffic control.
COMPUTER SYSTEM UPDATED
Sewage Collection Office Director Jim Matra reported that his office
is updating their computer system and wants the Boards approval. The
cost estimate is $12~300.00. Director Lakeman made the motion to
approve the computer update~ seconded by Director Matra, and carried
unanimously.
INTERSECTION
Street Commissioner George Trembly reported that they have a 11'
right-of-way at the corner of Spring Street and Eastern Blvd. for big
trucks to make a right turn. When we get the drawings back from
Jacobi, Toombs and Lanz we will get back to the Board with the plans
to let you know what we are going to do them.
LOCUST AND PEASLEY STREETS
Street Commissioner George Trembly reported that he asked the Police
Department to check on making Locust and Peasley streets one-way. The
Police has not checked this out, so George wants it tabled until next
week.
PAGE 3
MARCH ~2~ 1993
TRASH CONTRACT
Street Commissioner George Trembly reported that the trash contract
will be presented to the Board next week.
THREE-WAY STOP
Police Major Dennis Simon was contacted by Mr. Jim Woodruf about the a
three- way stop sign at 7th and Locust Streets behind the Post Office.
Mayor Parker asked Major Simon to have a traffic survey made and
report on it next week.
AWARDS
Mayor Parker reported that the American Legion had an awards
celebration on Saturday night and the Fireman of the Year of Clark
County is Clifton James Jr. representing Jeffersonville, now he will
be going to the regional and on to state. Also Police Chief Rick
Elliott was voted Policeman of the Year for Clark County, and he also
goes to the regional and on to state.
FUEL SPILL
Utilities Director Steve Tolliver reported on the diesel fuel spill
that took place on March 19, 1993 at the Trailer Park off of Willinger
Lane. Steve used all his supplies for cleaning up the spill and needs
to replace them at a cost of $834.00 but we should get this back.
Mayor Parker asked Steve to contact the Lawyers of the owners and see
if we will be reinbursed for the supplies and bring back to the Board
the results.
SEWER BIDS
Utilities Director Steve Tolliver had a complaint from the Health
Department about the New Albany-Charlestown Pike area without sewers.
Steve reported that our engineers Jacobi, Toombs and Lanz has finished
their survey and said that we need sewers along there and requests
that the Board authorize them to bid it out. The cost estimate total
is $~9~000.00. Director Lakeman made the motion to approve the
request, seconded by Director Matra and carried unanimously.
SEWER TAP-IN
Utilities Director Steve Tolliver reported that he talked to the
Clarksville Little League about sewering the area at the Sandwedge
Restaurant. Jeep Schuler is the owner of the property and wants to be
put on the sewer system, he will pay all costs. City Attorney Mike
Gillen~ater said that anyone who gets on the sewer system has to sign
waviers. Mayor Parker asked Steve to work with Mike Gillenwater on
this matter.
PAGE 4
MARCH 22~ 1993
CHEMICAL SPILLS
Director Lakeman reported that he received a notice on his desk about
Chemical Spills. Fire Chief Jerry Dooley said that it is Hismat and
his men are trained for chemical spills. Steve Tolliver said that his
men are not trained and if they have certain types of spills they know
to call 911 and evacuate.
PHYSICAL UP-DATE
Mayor Parker asked Donna about the update on physicals for the Fire
and Police Departments. Donna reported that the shots are in and are
stored at the Health Department and she has not heard anything back
from the Hospital.
There being no further business to come before the Board of Public
Works and Safety~ Director Lakeman made the motion to adjourn at
lO:25a.m., seconded by Director Matra, and carried unanimously.
ATTEST:
CompuPro, Inc.
2608 Crums Lane
Jeffersonville, In. 47130
(812)280-9815
March 15,1993
Mr. Jim Marra
Director
Jeffersonville Sewage Department
Jeffersonville, In. 47130
Mr. Marra:
Attached is a computer hardware and software upgrade proposal as
discussed in our meeting of February 19, 1993. The proposal is
designed in three phases. The first phase is to acquire the large
computer that will become the file sen]er that all other work stations
will be attached to when the network has been installed. In the first
phase, we will define all requested upgrades to the billing system
software as briefly discussed in the meeting. Mr. Steve Geswein will
be contacting you to schedule a meeting to discuss these
enhancements at your convenience. Once the requirements are
defined, Steve will complete these upgrades and coordinate parallel
testing between the old and new systems. Phase one would be
payable upon acceptance of contract.
The computer recommended for the first phase will provide fast
performance needed for all other work stations to operate without any
impact on each other. This computer will be used initially as a
workstation also, but when the third phase ~s completed, this machine
will become a dedicated file server for the other workstations.
The second Phase of the project, will be to install the additional work
stations, upgrade or replace the existing computer work stations to
support the current PC/Focus requirements, install the network
interface cards and network software, and install the PC/Focus
software upgrade. Phase 2 would be payable upon completion.
The third phase of the project will be to add the multi user capabilities
to the PC/Focus software and the billing software. This capability is
presently under a final testing stage at Information Builders. This
feature will be added when CompuPro, Inc. staff determines that
sufficient testing has been performed. Esti mated time for this phase is
June 1, 1993. Phase 3 would be payable when this phase begins.
If you have any questions about this proposal, please contact me at
280-9815.
Sinp. e. rely,
da~s ~. Baum~art
President
Computer Hardware & Software
Upgrade Proposal
Prepared for
Jeffersonville Sewage Department
Phase 1
New Computer/
Software Enhancements
Svstem Comoonents
Unit Price
MAIN FILE SERVER
486DX 66MHZ IBM Compatible
4MB RAM Memory
Super VGA adapter w/256
Super VGA Monitor .28 DPI
MiniTower Case
1.44MB 3 1/2' Floppy Drive
1.2MB 5 1/4' Floppy Drive
Seagate 16MS 210 Meg IDE Hard Drive
Tape Backup Unit 200 Meg
Keyboard 101 Enhanced - hardclick
I Parallel 2 Serial Ports
DOS 5.0
2700.00
PC/FOCUS upgrade from version 3.1 to PC/FOCUS PLUS 6.0
Billing software upgrade by Steve Geswein
and other CompuPro, Inc. staff
One day on-site initially
Off-site development / conversion
One day testing on-site
Total of 80 Hours development
Time on-site to be coordinated with Sewage Office
TOTAL PHASE 1
Ext. Price
2700.00
3000.00
5995.00
4
1
Computer Hardware & Software
Upgrade Proposal
Prepared for
Jeffersonville Sewage Department
Phase 2
New Workstation/
New Network System/
Conversion to Upgraded System
~¥~l;em ~omnonents Unit Price
ADDITIONAL WORKSTATION
386DX 40MHZ IBM Compatible 1200.00
4MB RAM Memory
Super VGA adapter w/256
Super VGA Monitor .28 DPI
MiniTower Case
1.44MB 3 1/2' Floppy Drive
Seagate 16MS 120 Mea IDE Hard Drive
Keyboard 101 Enhanced · hardclick
I Parallel 2 Serial Ports
DOS 5.O
NETWORKING INTERFACES / NETWORKING SOFTWARE
Lantastic interface cards
Lantastic System Software
Installation of Lantastic cards and software
Okidata Printer 321 (Heavy Duty/High Speed)
400+ CPS with bottom feed
Heavy Duty Tractor Feed attachment ! Cable included
TOTAL PHASE 2
Ex~. Price
1900.00
700.00
3800.00
Computer Hardware & Software
Upgrade Proposal
Prepared for
Jeffersonville Sewage Department
Phase 3
Old Workstation Upgrade or Exchange
Implementation
Multi User Capabilities
~vstem Components
Unit Price Ex, l;. Prise
2
386DX 40MHZ iBM Compatible
4MB RAM Memory
Super VGA adapter w/256
Super VGA Monitor .28 DPI
MiniTower Case
1.44MB 3 1/2' Floppy Drive
Seagate 16MS 40 Meo IDE Hard Drive
Keyboard 101 Enhanced - hardclick
I Parallel 2 Serial Ports
DOS 5.0
1000,00 2000.00
Less Exchange for Existing two Computers
1000.00
TOTAL COST 2 WORKSTATIONS W / EXCHANGE
1000.00
The above proposed exchange of workstations is recommended, because the systems
are five years old and it will be as costly to upgrade them at to replace them. The hard
drives would need to be replaced, because they have been in need of repair. That is why
the systems remain powered on presently.
CONTINUED NEXT PAGE
PHASE 3 continued
OPTIONAL UPGRADE OF EXISTING SYSTEMS
2 Upgrade Hard Drives
2 Upgrade RAM Memory
TOTAL COST 2 WORKSTATION UPGRADE
PC/FOCUS Multi User (LANPAK) 4-user
Total Phase 3
300.00
500.00
1495.00
600.00
400.00
1000.00
1495.oo
2495.00
OPTIONAL but recommended
PC/FOCUS Extended Maintenance Agreement
this can be ordered later this year from
Information Builders Inc. ( 10/1/93 - 3/1/94 )
275.00
1993
Mayor Raymond J. Parker Jr.
Jeffersonvllle Board of Public Works
Mayor Par~er,
~ .
In coordination with the Kentucky Derby Festival and "Thunder
Over Louisville", the following streets are request d closed.
On Fri.day April 16, 1993 at 6:00pm for food booth. . ~et
Riverside !Dr. from Fort St. West to the City Limits.
On Saturday, April 17, 1993 at 9.00am the following!are requested
to be clo~ed: .
$1) Th~ Clark Bridge (2nd street) from the
th~ Ohio River.
$2) Th~ Market St. exit ramp from I65 South (EXI~ 0).
$3) RiVerside Dr. from Spring St. West tO the City Limits.
$4) Market St. from Mu!b~rrY St. West to the Cit~ Limits.
$5) CoUrt Ave. from the I65 overpass West to illinois Ave.
$6) Iliinoi.s Ave. from West Court Ave' South to ~iVerside D~.
$7) MiSsouri Ave. from'VFW BlVd. SOuth ~o Markettst.
$8) The River bank area from Jeffboat West to the~ Kennedy Bridge.
$9) Ri~er Pointe Plaza from Market St. South tO Riverside Dr.
Th~ Alleys on North and South side of floodwall from Pearl St.
$10)
We~t to the City Limits or the end of alley. ~,
All of th above mentioned streets will be opened a the discretion .:~J
' ' ' on
of the C~lef of P.ollce, depending up traffic congestion and the
in the area. Ail streets are ~rojected to
safety
o~
pedestrians
be opened at 12:00 midnight.
The Court1 Ave. exit ramp from I65 North is requested to be closed
at appro~imatly 4:00pm at the discretion of the Ch,,ief o.f Police,
~rhen~I65 '~North bound becomes a~.safeby'problem for/traffic on the
the Interstate. ,
The follo/win~ streets are 'req~te~ t,~be considered "No Parking
Zones" on Saturday, April 17, ~93~f~rom~{99a~m~u~tll 12.00 midnight.
$1~} ~-lverslde Dr. West of Spain? St. to the .City Limits.
$2) ~arket St. West of Mulbe~ry~St. to the City Limits.
$3) / Illinois Ave. from Rlvers%de_ Dr. North to West Court Ave.
$4) M~ssourl Ave, ~f.~om Ma~k~% Sb~ North to VFW Blvd.
$5) Rl,ver~l~nte Plaza betWg~n !~yerslde Dr. and Market St.
~$6)~ Th~ R~iVe~ bank ar~a fr~boat West to the Kennedy Bridge.
$7) .~Phe City Parking lot between Market,St. and Riverside Dr. under
:~'~e ~.e~a~y Br~Q~U~OP~R~N~EMPLOYER
As in past ~ents~-s~h as this we are also reques~l ~g that no
alcohollc~beverages be ~llowed on city property. This would
include city streets, city owned parking l~ts and the river bank
area located in the "Event Area". Also as in the pa~t we are again
requestin~ that no animals be brought into the '~Event Area" and
allowed on city property. We feel that this is for ~he protection
and safeS1 of all persons attending.
Rick El~iott
Chief o Police
AN EQUAL OPPORTUNITY EMPLOYER
CLARKSVILLE
93
! 9:00 A.M.
MIDNIGHT)
April 17,1993
KSVILLE
BUS SHUTTLE
D~TOP.OFF
JEFFERSONVILLE
ROAD CLOSINGS