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HomeMy WebLinkAbout03-22-1993MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF JEFFERSONVILLE, INDIANA MONDAY MARCH 22~ 1993 Mayor Raymond J. Parker Jr. called the meeting to order at 9:30 A.M.~ and on call of the roll those members present were Mayor Parker, Personnel and Safety Director Harold Lakeman, and Sewage Collection Office Director Jim Matra. Also present were: Building Commissioner Sill Gavin~ Street Commissioner George Trembly~ City Attorney Mike Gillenwater~ Utility Director Steve Tolliver, Police Lt. Dave Schmidt, Police Major Dennis Simon~ Fire Chief Jerry Dooley~ Assistant Fire Chief Clifton James Jr.~ Animal Shelter Manager Jan Wheatley, Vehicle Maintenance Director Mike Wathen~ Parks Director of Activities Chuck Branham, Sewer Office Manager Bob Goldman, Administrative Assistant Donna Metzger, and Clerk Alice Davis. Director Lakeman made the motion to approve the minutes of the meeting of March 157 1993 as presented, seconded by Director Matra and carried unanimously. Director Lakeman made the motion 'to approve the payrolls as presented, seconded by Director Matra and carried unanimously. Director Lakeman made seconded by Director SEWER PROBLEMS the motion to approve the claims as Matra and carried unanimously. presented~ Utilities Director Steve Tolliver talked with Stemler's Plumbing and suggested to have a brass backflow replace the plastic one. The cost of the brass backflow will be $100,00 plus installation. Director Lakeman made the motion to approve the brass backflow~ seconded by Director Marra~ and carried unanimously. BASKETBALL GOAL City Attorney Mike Gillenwater reported that Mr. Lakeman took ~ look at the basketball goal on Avondale Court and his opinion is th>~S~s on a dead-end street~ as for as traffic it doesn't seem ~9~b~,e a problem. City Attorney Mike Gillenwater said that we will allow~ ~ ~o stay up. Mike Gillenwater and Mr. Lakeman will get in touch with ~h~e' people involved and give them the decision. COLONAL CAB City Attorney Mike Gillenwater talked with Mr. Lower owner of Colonet~ Cab and got a copy of an executed lease at 408 E. Court Avenue that he is leasing from Harry Paynter. Mike said that this problem has been resolved. Mayor Parker asked Major Simon if he would contact Mr. Lower and tell him that we have had complaints about the trash that the drivers have been throwing out onto the ground where they park the cabs. PAGE,D MARCH ~, 1993 THUNDER OVER LOUISVILLE Police Lt. Dave Schmidt needs the Boards approval 'For street closings he presented~ for Thunder Over Louisville. (see copy) Director Lakeman made the motion to accept the street closures for Thunder, seconded by Director Matra and carried unanimously. INTERSECTION AT PORT ROAD AND UTICA PIKE Building Commissioner Dill Gavin Wants to table this item until next week due to a meeting with the Port Authorities today. CELEBRATION ON SPRING STREET Betty Moore representing Downtown Merchants Association wants to have a Celebration on Spring Street on May 29, 1993 from lO:OOam to 4:00pm having antique cars, collectable cars~ street rods, craft booths, food booths, and church booths. Mayor Parker suggested that Ms. Moore work with his Administrative Assistant Donna Metzger and help coordinate this and come back before the Board at a later date. LOUISVILLE DEAF ORAL SCHOOL Richard Hamilton and Clark Wood representatives from the Louisville Deaf Ora! School requests that the Bnd Street Bridge be closed for a Ride and Run on Saturday July 10, 1993~ from ?:OOpm to ll:OOpm to help the school. Director Lakeman made the motion to approve this request~ seconded by Director Matra, and carried unanimously. COMPLIMENT Mayor Parker complimented the Fire Department for the good job they did over the weekend with the fatal fire and also the Police Department for the traffic control. COMPUTER SYSTEM UPDATED Sewage Collection Office Director Jim Matra reported that his office is updating their computer system and wants the Boards approval. The cost estimate is $12~300.00. Director Lakeman made the motion to approve the computer update~ seconded by Director Matra, and carried unanimously. INTERSECTION Street Commissioner George Trembly reported that they have a 11' right-of-way at the corner of Spring Street and Eastern Blvd. for big trucks to make a right turn. When we get the drawings back from Jacobi, Toombs and Lanz we will get back to the Board with the plans to let you know what we are going to do them. LOCUST AND PEASLEY STREETS Street Commissioner George Trembly reported that he asked the Police Department to check on making Locust and Peasley streets one-way. The Police has not checked this out, so George wants it tabled until next week. PAGE 3 MARCH ~2~ 1993 TRASH CONTRACT Street Commissioner George Trembly reported that the trash contract will be presented to the Board next week. THREE-WAY STOP Police Major Dennis Simon was contacted by Mr. Jim Woodruf about the a three- way stop sign at 7th and Locust Streets behind the Post Office. Mayor Parker asked Major Simon to have a traffic survey made and report on it next week. AWARDS Mayor Parker reported that the American Legion had an awards celebration on Saturday night and the Fireman of the Year of Clark County is Clifton James Jr. representing Jeffersonville, now he will be going to the regional and on to state. Also Police Chief Rick Elliott was voted Policeman of the Year for Clark County, and he also goes to the regional and on to state. FUEL SPILL Utilities Director Steve Tolliver reported on the diesel fuel spill that took place on March 19, 1993 at the Trailer Park off of Willinger Lane. Steve used all his supplies for cleaning up the spill and needs to replace them at a cost of $834.00 but we should get this back. Mayor Parker asked Steve to contact the Lawyers of the owners and see if we will be reinbursed for the supplies and bring back to the Board the results. SEWER BIDS Utilities Director Steve Tolliver had a complaint from the Health Department about the New Albany-Charlestown Pike area without sewers. Steve reported that our engineers Jacobi, Toombs and Lanz has finished their survey and said that we need sewers along there and requests that the Board authorize them to bid it out. The cost estimate total is $~9~000.00. Director Lakeman made the motion to approve the request, seconded by Director Matra and carried unanimously. SEWER TAP-IN Utilities Director Steve Tolliver reported that he talked to the Clarksville Little League about sewering the area at the Sandwedge Restaurant. Jeep Schuler is the owner of the property and wants to be put on the sewer system, he will pay all costs. City Attorney Mike Gillen~ater said that anyone who gets on the sewer system has to sign waviers. Mayor Parker asked Steve to work with Mike Gillenwater on this matter. PAGE 4 MARCH 22~ 1993 CHEMICAL SPILLS Director Lakeman reported that he received a notice on his desk about Chemical Spills. Fire Chief Jerry Dooley said that it is Hismat and his men are trained for chemical spills. Steve Tolliver said that his men are not trained and if they have certain types of spills they know to call 911 and evacuate. PHYSICAL UP-DATE Mayor Parker asked Donna about the update on physicals for the Fire and Police Departments. Donna reported that the shots are in and are stored at the Health Department and she has not heard anything back from the Hospital. There being no further business to come before the Board of Public Works and Safety~ Director Lakeman made the motion to adjourn at lO:25a.m., seconded by Director Matra, and carried unanimously. ATTEST: CompuPro, Inc. 2608 Crums Lane Jeffersonville, In. 47130 (812)280-9815 March 15,1993 Mr. Jim Marra Director Jeffersonville Sewage Department Jeffersonville, In. 47130 Mr. Marra: Attached is a computer hardware and software upgrade proposal as discussed in our meeting of February 19, 1993. The proposal is designed in three phases. The first phase is to acquire the large computer that will become the file sen]er that all other work stations will be attached to when the network has been installed. In the first phase, we will define all requested upgrades to the billing system software as briefly discussed in the meeting. Mr. Steve Geswein will be contacting you to schedule a meeting to discuss these enhancements at your convenience. Once the requirements are defined, Steve will complete these upgrades and coordinate parallel testing between the old and new systems. Phase one would be payable upon acceptance of contract. The computer recommended for the first phase will provide fast performance needed for all other work stations to operate without any impact on each other. This computer will be used initially as a workstation also, but when the third phase ~s completed, this machine will become a dedicated file server for the other workstations. The second Phase of the project, will be to install the additional work stations, upgrade or replace the existing computer work stations to support the current PC/Focus requirements, install the network interface cards and network software, and install the PC/Focus software upgrade. Phase 2 would be payable upon completion. The third phase of the project will be to add the multi user capabilities to the PC/Focus software and the billing software. This capability is presently under a final testing stage at Information Builders. This feature will be added when CompuPro, Inc. staff determines that sufficient testing has been performed. Esti mated time for this phase is June 1, 1993. Phase 3 would be payable when this phase begins. If you have any questions about this proposal, please contact me at 280-9815. Sinp. e. rely, da~s ~. Baum~art President Computer Hardware & Software Upgrade Proposal Prepared for Jeffersonville Sewage Department Phase 1 New Computer/ Software Enhancements Svstem Comoonents Unit Price MAIN FILE SERVER 486DX 66MHZ IBM Compatible 4MB RAM Memory Super VGA adapter w/256 Super VGA Monitor .28 DPI MiniTower Case 1.44MB 3 1/2' Floppy Drive 1.2MB 5 1/4' Floppy Drive Seagate 16MS 210 Meg IDE Hard Drive Tape Backup Unit 200 Meg Keyboard 101 Enhanced - hardclick I Parallel 2 Serial Ports DOS 5.0 2700.00 PC/FOCUS upgrade from version 3.1 to PC/FOCUS PLUS 6.0 Billing software upgrade by Steve Geswein and other CompuPro, Inc. staff One day on-site initially Off-site development / conversion One day testing on-site Total of 80 Hours development Time on-site to be coordinated with Sewage Office TOTAL PHASE 1 Ext. Price 2700.00 3000.00 5995.00 4 1 Computer Hardware & Software Upgrade Proposal Prepared for Jeffersonville Sewage Department Phase 2 New Workstation/ New Network System/ Conversion to Upgraded System ~¥~l;em ~omnonents Unit Price ADDITIONAL WORKSTATION 386DX 40MHZ IBM Compatible 1200.00 4MB RAM Memory Super VGA adapter w/256 Super VGA Monitor .28 DPI MiniTower Case 1.44MB 3 1/2' Floppy Drive Seagate 16MS 120 Mea IDE Hard Drive Keyboard 101 Enhanced · hardclick I Parallel 2 Serial Ports DOS 5.O NETWORKING INTERFACES / NETWORKING SOFTWARE Lantastic interface cards Lantastic System Software Installation of Lantastic cards and software Okidata Printer 321 (Heavy Duty/High Speed) 400+ CPS with bottom feed Heavy Duty Tractor Feed attachment ! Cable included TOTAL PHASE 2 Ex~. Price 1900.00 700.00 3800.00 Computer Hardware & Software Upgrade Proposal Prepared for Jeffersonville Sewage Department Phase 3 Old Workstation Upgrade or Exchange Implementation Multi User Capabilities ~vstem Components Unit Price Ex, l;. Prise 2 386DX 40MHZ iBM Compatible 4MB RAM Memory Super VGA adapter w/256 Super VGA Monitor .28 DPI MiniTower Case 1.44MB 3 1/2' Floppy Drive Seagate 16MS 40 Meo IDE Hard Drive Keyboard 101 Enhanced - hardclick I Parallel 2 Serial Ports DOS 5.0 1000,00 2000.00 Less Exchange for Existing two Computers 1000.00 TOTAL COST 2 WORKSTATIONS W / EXCHANGE 1000.00 The above proposed exchange of workstations is recommended, because the systems are five years old and it will be as costly to upgrade them at to replace them. The hard drives would need to be replaced, because they have been in need of repair. That is why the systems remain powered on presently. CONTINUED NEXT PAGE PHASE 3 continued OPTIONAL UPGRADE OF EXISTING SYSTEMS 2 Upgrade Hard Drives 2 Upgrade RAM Memory TOTAL COST 2 WORKSTATION UPGRADE PC/FOCUS Multi User (LANPAK) 4-user Total Phase 3 300.00 500.00 1495.00 600.00 400.00 1000.00 1495.oo 2495.00 OPTIONAL but recommended PC/FOCUS Extended Maintenance Agreement this can be ordered later this year from Information Builders Inc. ( 10/1/93 - 3/1/94 ) 275.00 1993 Mayor Raymond J. Parker Jr. Jeffersonvllle Board of Public Works Mayor Par~er, ~ . In coordination with the Kentucky Derby Festival and "Thunder Over Louisville", the following streets are request d closed. On Fri.day April 16, 1993 at 6:00pm for food booth. . ~et Riverside !Dr. from Fort St. West to the City Limits. On Saturday, April 17, 1993 at 9.00am the following!are requested to be clo~ed: . $1) Th~ Clark Bridge (2nd street) from the th~ Ohio River. $2) Th~ Market St. exit ramp from I65 South (EXI~ 0). $3) RiVerside Dr. from Spring St. West tO the City Limits. $4) Market St. from Mu!b~rrY St. West to the Cit~ Limits. $5) CoUrt Ave. from the I65 overpass West to illinois Ave. $6) Iliinoi.s Ave. from West Court Ave' South to ~iVerside D~. $7) MiSsouri Ave. from'VFW BlVd. SOuth ~o Markettst. $8) The River bank area from Jeffboat West to the~ Kennedy Bridge. $9) Ri~er Pointe Plaza from Market St. South tO Riverside Dr. Th~ Alleys on North and South side of floodwall from Pearl St. $10) We~t to the City Limits or the end of alley. ~, All of th above mentioned streets will be opened a the discretion .:~J ' ' ' on of the C~lef of P.ollce, depending up traffic congestion and the in the area. Ail streets are ~rojected to safety o~ pedestrians be opened at 12:00 midnight. The Court1 Ave. exit ramp from I65 North is requested to be closed at appro~imatly 4:00pm at the discretion of the Ch,,ief o.f Police, ~rhen~I65 '~North bound becomes a~.safeby'problem for/traffic on the the Interstate. , The follo/win~ streets are 'req~te~ t,~be considered "No Parking Zones" on Saturday, April 17, ~93~f~rom~{99a~m~u~tll 12.00 midnight. $1~} ~-lverslde Dr. West of Spain? St. to the .City Limits. $2) ~arket St. West of Mulbe~ry~St. to the City Limits. $3) / Illinois Ave. from Rlvers%de_ Dr. North to West Court Ave. $4) M~ssourl Ave, ~f.~om Ma~k~% Sb~ North to VFW Blvd. $5) Rl,ver~l~nte Plaza betWg~n !~yerslde Dr. and Market St. ~$6)~ Th~ R~iVe~ bank ar~a fr~boat West to the Kennedy Bridge. $7) .~Phe City Parking lot between Market,St. and Riverside Dr. under :~'~e ~.e~a~y Br~Q~U~OP~R~N~EMPLOYER As in past ~ents~-s~h as this we are also reques~l ~g that no alcohollc~beverages be ~llowed on city property. This would include city streets, city owned parking l~ts and the river bank area located in the "Event Area". Also as in the pa~t we are again requestin~ that no animals be brought into the '~Event Area" and allowed on city property. We feel that this is for ~he protection and safeS1 of all persons attending. Rick El~iott Chief o Police AN EQUAL OPPORTUNITY EMPLOYER CLARKSVILLE 93 ! 9:00 A.M. MIDNIGHT) April 17,1993 KSVILLE BUS SHUTTLE D~TOP.OFF JEFFERSONVILLE ROAD CLOSINGS