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HomeMy WebLinkAbout10-10-1994MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF JEFFERSONVILLE~ INDIANA MONDAY OCTOBER 10, 1994 Mayor Raymond J. Parker Jr. called the meeting to order at 9:30 A.M., and on cait of the roll those members present were Mayor Raymond J. Parker Jr., Personnel and Safety Director Harold Lakeman, and Sewage Collection Office Director Jim Matra. Also present were: City Engineer Bob Miller, Street Commissioner George Trembly, City Attorney Mike Gillenwater, Maintenance Foreman Mike Ewton, Police Chief Charles Elder~ Fire Chief Jerry Dooley, Temporary Animal Shelter Manager Ed Voyles, City Services Coordinator Leslie Kavanaugh~ Assistant Parks Superintendent Rick Elliott, Administrative Assistant Donna Baird~ Wastewater Treatment Manager Kendall Coleman, Councilperson Barbara Wilson and Clerk Alice Davis. Director Lakeman made the motion to approve the minutes of the meeting of October 3~ 1994 as presented, seconded by Director Matra and carried unanimously. Director Lakeman made the motion to approve the payrolls as presented, seconded by Director Matra and carried unanimously. CHERRY CREEK GARBAGE PICK-UP Mayor Parker reported that Councilperson Barbara Wilson is appearing before the Board concerning the garbage pickup in Cherry Creek Condominums. Les Kavanaugh said that back in April of '94 the City took over Cherry Creek Condominum Association and agreed to provide services to them. The City swapped services fro~ private sector to pUblic sector allowing Cherry Creek Condominum Association to come on line with the contract with Rumpke of Indiana. Cherry Creek is asking to have the garbage bins changed from 2 yard to A yard bins, Rumpke is picking up the garbage 2 times a week instead of once, providing one pickup free of charge. The City of Jeff is paying $600.00 a month for the 2 yard bins, if they go to the 4 yard bins they will charge the City. more on the month. Barbara Wilson suggested that Mike Gillenwater, Les Kavanaugh, Mayor Parker sit down with the representatives at Cherry Creek and see whats going on and what they are going to do. After all discussion Mayor Parker said that if they get the 16-4 yard bins they will have to ask the Council for additional money. ROADBLOCK CCY FOOTBALL Steve Kempf representing CCY Football Association is requesting for roadblocks throughout the City at various locations on Saturday October 15, 1994 from lO:O0-3:00pm. Director Lakeman made the motion to approve the CCY Football Association roadblock contingent upon possible location changes, seconded by Director Matra, and carried unanimously. (see copy PAGE 8 OCTOBER 10, 1994 STREET CLOSING VIKING ROAD Ron Kurtz, representing Bridgepoint Apartments is requesting closing the street Viking Road for reasons of drainage problems and taking out a portion of this Road~ this is not a dedicated street. The closing will be about 40-50~ from Mockingbird Drive. Police Chief Charles Elder said that Lt. Schmidt did a study and he recommends closing it will be no problem. Fire Chief Jerry Dooley discussed it and he has no objections to closing it. Mr. Kurtz is asking for signs to be put that say no Outlet on the Ewing Lane side and Dead End on the Mockingbird side. Mayor Parker asked George Trembly to take care of this. Donna Baird will advertise this in the paper. Director Lakeman made the motion to approve the process of closing Viking Road~ seconded by Director Matra, and carried unanimously. LETTER City Attorney Mike Gillenwater read a letter from Mr. representing Elke Pointe Subdivision concerning the Pointe 3. (see copy) Murphy, Attorney approval of Elke CHERRY CREEK LIFT STATION Wastewater Treatment Plant Manager reported the Cherry Creek Condominium Association requested that the City take over the sewage lift station, we recommended some improvements before we could take over. Kendall and Jorge Lanz of Jacobi, Toombs and Lanz went out last month and did an inspection on the lift station, Kendall sent them a letter with the recommended modifications. The Association has requested a letter stating that once the modifications are complete, final inspection is performed and everything is up to standards, then Kendall will come back to the Board and recommend that we take over the operation and maintainance of the facility for them. They will be responsible for any major repairs for the first year, this is standard policy, they will do general maintenance. We witi not be responsible for any force main, any gravity sewers on sight~ back ups occurred by power outages. (see copy) CRUMS LANE 3 LIFT STATION Wastewater Treatment Plant Manager Kendall Coleman reported that last month they had a electrical problem at Crums Lane 3. Kendall talked with PSI they were unaware of any problems we had. An electrical surge went through the lift station, it knocked out some contact with some relays and got those repaired, but couldn,t get this one particular pump back on line. We sent it to the shop, we have a quote of $4~134.74 to have it repaired. With it being an electrical problem it can't be a warranty problem. Kendall said that PSI is not going to take any responsibility for this~ we don~t have any proof that the problem was PSI. City Attorney Mike Gillenwater said that we need to determine if it was or wasn't a power surge, if it was and we can prove it then we need to have PSI take care of it. If it wasn't than warranty might have to pay. Kendall said that it will be very difficult to prove it was a power surge caused by PSI. PAGE B OCTOBER 10, 1994 City Attorney Mike Gillenwater suggested the Board approve the letter of Kendall Colemans to Cherry Creek Condominium Association concerning the lift station. Director Lakeman made the motion to approve the City taking over through EMC, Cherry Creek Condominum Association, lift station, seconded by Director Matra, and carried unanimously. STATE ROAD 68 City Engineer Bob Miller reported that he met with Engineers from Floyd County, New Albany, Clark County, and Clarksville, about the Highway 68 project. Bob said that are working to find out if the State can force it on us. If they can Bob wants to get everything done on 68 before it's turned over to us. The Engineers are going to have another meeting to see if they can force us to take Hwy 68. Mayor Parker said to make sure they consult with City Attorney Gillenwater. STREET CLOSING City Engineer Bob Miller reported that Stemler Plumbing Co. is requesting that Hamburg Pike be closed between Research Drive and Production Road on Wednesday October 18, 1994 for putting in a sewer. Director Matra made the motion to approve the closing of Hamburg Pike, between Research Drive and Production Road~ seconded by Director Lakeman, and carried unanimously· ROAD SIGNS City Engineer Bob Miller is requesting for 8 street signs at Williamsburg Station. The name of the road will be Williamsburg Road. Director Lakeman made the motion to approve recommendation of the City Engineer for 8 street signs, seconded by Director Matra, and carried unanimously. FALLEN FIREFIGHTERS MEMORIAL SERVICE Fire Chief Jerry Dooley reported that on October 16, 1994 the 13th Annual National Fallen Firefighters Memborial Service will honor 98 Firefighters from 87 States who died in the line of Duty in 1993. Fire Departments across the nation are encouraged to join the tribute by lowering flags to half-staff. Director Lakeman made the motion to approve lowering the flags to half- staff in tribute to deceased Firefighters on October 16, 199~ seconded by Director Matra, and carried unanimously. (see copy) FOLLOW-UP ON EVENT ON THE OVERLOOK Administrative Assistant Donna Baird has a follow up report on the event at the Overlook October 88~ 1994. Donna has spoken with Betty Moore and Brian Zander and Betty said that Warder Park would be getting decorated for Halloween that day and it would interfere with it. The Ogden Group is the organization that wants to do put on the show. Donna said for all practical purposes it was not a good idea to get things together in two weeks, it's not enough time. Mayor Parker wants to publicly thank everyone for prayers, card, flowers, and food in the death of his Mother-in-Law. PAGE 4 OCTOBER 10, 1994 ODOR PROBLEM AT OLD WASTEWATER TREATMENT PLANT Mayor Parker asked Kendall Coleman about the odor at the old treatment plant. Kendall told the Mayor he was going to meet with the owners concerning the odor at the plant. Kendall met with Mr Vogel president of IWR last Tuesday, he delivered a message from the Mayor's Office about the odor. Mr. Vogel knows what the odor is and they are bringing in new equipment this week to alleviate this problem. There is a concern by the Council~ Mayor's Office, and the public that the odor needs to be controlled. SAFETY AWARD Mayor Parker reported that the City of Jeffersonville received a plaque for a Safety Award in recognition for outstanding achievement of work place safety and loss control for the period of July 1993-June 1994. There being no further business Works and Safety, Director Lakeman lO:45a.m., seconded by Director Matra, CLERK AND TREAI to come before the Board of Public made the motion to adjourn at and carried unanimously. ' MA~ o.01/01 ON OCTOBER 16, 1994 THE 13th. ANNUAL NATIONAL FALLEN FIREFIGHTERS MEMORIAL SERVICE WILL HONOR 78 FIREFIGHTERS FROM 27 STATES WHO DIED IN THE LINE OF DUTY IN 1993. FIRE DEPARTMENTS ACROSS THE NATION ARE ENCOURAGED TO JOIN THE TRIBUTE BY LOWERING FLAGS TO HALF-STAFF. ch~ Je~. Doo~ ENVIRONMENTAL MANAGEMENT CORPORATION 701 CHAMPION ROAD JEFFERSONVILLE, INDIANA 47130 FAX 812-285-6454 October 7, 1994 Cherry Creek Townhouse 3108 WoOded Way Jeffersonville, IN 47130 Dear Sirs: I recently spoke with Councilperson Barbara Wilson, and she asked that I follow up with you concerning the lift station modifications. This letter shall serve as notice that once ail recommended modifications are complete, and an inspection has been performed, I will recommend to the Board of Public Works that the City take over the operation and maintenance of the Cherry Creek lift station. The City will be responsible for ail preventative and routine maintenance of the station. During the first year Cherry Creek will be responsible for any major repairs to the equipment or structures. If you should have any further questions or concerns, please do not hesitate to cail me at (812) 285-645 I. Sincerely, ENVIRONMENTAL MANAGEMENT CORPORATION Kendall S. COleman Facility Manager KSC:dmk CC: Barbara Wilson, City Councilperson Raymond Parker, Jr., Mayor Jorge Lanz, Jacobi, Toombs, & Lanz Jim Marts, Board of Public Works & Safety Harold Lakeman, Board of Public Works & Safety Mike Gillenwater, City Attomey RE: CLARK CO. YOUTH FOOTBALL ROAD BLOCK FUND RAISER SATURDAY, OCTOBER 15, 1994 10:00AM --- 3:00PM LOCATION COLLECTION POINTS ~'~'~ X Allison Lane/Middle Road 4 Nachand/gth Street 4 Market St/Walnut 4 8th Street/Wall Street 4 ~ 10th Street/Main Street 2 N.A.-Charlestown Pke./Hamburg Pke. 4 Spring St/Court Ave 4 Market St/Main St 4 ~ 10th Street/Springdale 2 ~l~ .ri~n~.~Iwy_ 131 Clarksville/N.A.-Charlestown Pke. 1 ]~1~ Sportsman Drive/Hwy 62~/b~ 1