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HomeMy WebLinkAbout08-29-1994MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF JEFFERSONVILLE~ INDIANA MONDAY AUGUST 29~ 1994 Mayor Raymond J. Parker Jr. called the meeting to order at 9:30 A.M., and on call of the roll those members present were Mayor Raymond J. Parker Jr., Personnel and Safety Director Harold Lakeman, and Sewage Collection Office Director Jim Matra. Also present were: Building Commissioner Bill Gavin, City Engineer Bob Miller, City Attorney Mike Gillenwater~ Sewage Office Manager Bob Goldman~ Maintenance Foreman Mike Ewton, Police Chief Charles Elder, Assistant Fire Chief Clifton James Jr., Temporary Animal Shelter Manager Ed Voyles~ Parks Superintendent Donnie Poole, Administrative Assistant Donna Baird, Clerk and Treasurer C. Richard Spencer Jr., and Clerk Alice Davis. Director Lakeman made the motion to approve the minutes of the meeting of August 88~ 1994 as presented, seconded by Director Matra and carried unanimously. Director Lakeman made the motion to approve the payrolls as presented, seconded by Director Matra and carried unanimously- RESIDENTIAL PARKING SIGN Police Chief Charles Elder sent Lt. Dave Schmidt to 1228 Mosswood Ct. about a residential parking sign. Lt. Schmidt reported that he talked with both parties involved and neither one wants to cooperate. Chief Elder wants to table this until next week. STOP SIGN, MEADOWLARK DRIVE Police Chief Charles Elder reported that Lt. Dave Schmidt did a traffic survey last year on Meadowlark Drive for speeding. Chief Elder said that he did not realize that this was for a stop sign~ he will have Lt. Schmidt run radar and will advise the Board next week. RESIDENTIAL PARKING 326 WATT STREET Trini Mayflower, 326 Watt Street is requesting a Handicapped Parking Sign in front of her home~ because the neighbors are parking in front of her home. Mayor Parker explained that the Police Department will investigate this and give their recommendation next week. Chief Elder said that he would send an Officer to her home today. OHIO VALLEY BLIND ASSOCIATION Donna Williams representing that they are having a Family Jr. High on October 30, 1993 Ohio Valley Blind Association reported Variety Show a mini Circus at Hazelwood and is requesting permission for calling people in this area. Telemarking based in Cincinnati is going to do the calling, phone calls will start next week if they can get a P.O. box. Mayor Parker asked Ms. Williams to coordinate this with Donna Baird so she can forward this information to Police Chief Elder. Director Lakeman made the motion to approve the phone soliciting contingent upon passing the information onto the Police Department~ seconded by Director Matra, and carried unanimously. PAGE 2 AUGUST 29, 1994 STREET CLOSINGS FOR REPAIRS City Engineer Bob Miller read a letter from Street Commissioner George Trembly on the street closings for repairs starting on September 12, 1994. (see copy) EMC CAPITAL EXPENDITURES REPORT City Attorney Mike Gillenwater reported the Capital Expenditures from EMC that the next couple of years. (see copy) that he has received a copy of they think should be done in STREET CLOSING OF MARKET STREET PHASE II City Attorney Mike Gillenwater wants to take some action on the closing of Market Street between Chippewa Drive and Hopkins Lane for Market Street Phase II. Director Lakeman made the motion to approve the blocking of Market Street between Chippewa Drive and Hopkins Lane,to accommodate the construction work on Phase II of Market Street, seconded by Director Matra, and carried unanimously. EMERGENCY ESCAPE ROUTE Personnel and Safety Director Harold Lakeman reported that he left all the Departments an Emergency Escape Route, and he needs a drawing of the way you can get in and out in case of an emergency in all the buildings. It's for IPEP, Workmans Comp. carriers. RESIDENT PARKING SIGN Police Chief Charles Elder said that Director Lakeman gave him a name of Mrs. Chrone who lives across the street from Wall Street Church is requesting a residential parking sign. Chief Elder said that Lt. Dave Schmidt went down and investigated this and he recommends for her to have a sign, but he does not have the address as of now. Director Matra made the motion to approve the residential parking for Mrs. Chrone whos address will be provided at a later date, seconded by Director Lakeman and carried unanimously. PARKING PROBLEM AT 15TH & SPRING STREET Police Chief Charles Elder reported Lt. Dave Schmidt talked to Rev. Jimison of First Trinity Baptist Church about the parking problem at the Church. Rev. Jimison suggested that they put up two signs that read NO PARKING BETWEEN SIGNS on 15th Street that would allow the residents to get in and out of his driveway. Bob Miller reported that the signs are already up. STREET LIGHTS City Engineer Bob Miller said that Bridgepointe Apartments are requesting 3 street lights at the apartments. Bob investigated this and he recommends 2 lights. Director Lakeman made the motion to approve the 2 street lights for Bridgepointe Apartments~ seconded by Director Lakeman, and carried unanimously. PAGE 3 AUGUST 29~ 1994 SURPLUS PROPERTY Vehicle Maintenance Supervisor Mike Ewton reported that the surplus property is ready for bids or auction and if anyother Departments has anything to add they can. City Attorney Mike Gillenwater said that sealed bids has not been good. THANK YOU Temporary Animal Shelter Director Ed Voylee wants to publicly thank George Trembly, Donnie Poole~ Bob Miller for all the help they have received from them. Ed said that they have drop cages to put animals in when they are closed~ the animals will be left with water and food for no longer than 12-14 hours no matter what day it is. Mayor Parker said that the Humane Society and individual citizens have been very helpful with their time. UNITED WAY Administrative Assistant Donna Baird reported that September ?~ 1994 will be Metro United Way Day of Caring, to see where your money goes, if anyone is interested in going to an Agency where the United Way supports see Donna to set up a time. There being no further business to come Works and Safety, Director Lakeman made lO:OOa.m., seconded by Director Marra, and ATTESx~T-~ CLEF~K' AND TRE(~S~RER before the Board of Public the motion to adjourn at carried unanimously. MAYOR ~ THE GEORGE R. TREMBLY Street Commissioner SUBJECT: TO: Closing Street All Parties Jeffersonville, Indiana 47130 {$12) 285-6455 FAX ($12) 255-6465 25 Aug 94 Beginning 12 Sap 94 repair and Spring Street. Repair Esstern Blvd to Spring to Phase I: Hamburg Pike will be closed to work will begin on Eastern Blvd will begin at Pope Street and lOth Street. thru traffic at Dutch Lane. Spring Street will be closed to thru trsFFic From Eastern Blvd to ~4th Street. (Both directions) Phass II: Spring Street will be closed to thru traffic From 14th Street to lOth Street. (Both directions) and emergency vehicles. open for all traffic Road will be open to Depending on weather, on 19 Sap 94. local deliveries roads should be ENVIRONMENTAL MANAGEMENT CORPORATION 701 CHAMPION ROAD JEFFERSONVILLE, INDIANA 47130 812-285-6451 FAX 812-285,-6454 August 24, 1994 BOARD OF PUBLIC WORKS AND SAFETY City/County Municipa. 1 Building Jeffersonville, IN 47130 RE: Capital Expenditures Dear Sirs: Attached are the proposed Capital Expenditures that we believe are necessary to upgrade and maintain the treatment facility and collection system. The Capital Expenditure items are classified by priority as 1 or 2. Priority 1 items are the most important and need to be addressed due to their critical role in the treatment process, production of effluents of required quality, collection of the wastewater, and performance of those tasks in a safe manner. Priority 2 items are important to prevent further deterioration of equipment and facilities. If you have questions or need additional information, please do not hesitate to call. Sincerely, ENVIRONMENTAL MANAGEMENT COI~PORATION Kendall S. Coleman' Facilities Manager KSC:dmk CC: Greg Cobourn, EMC Jorge Lanz, Jacobi, Toombs & Lanz Bob Miller, City o£ Jeffersonville Mike Gillenwater, City Attorney WASTEWATER TREATMENT FACILITY Ptiofit~ ; Description Estimated Cost 1 Replace 4" portable gas poxvered centrifugal pump $12,750.00 t Replace 3" portable gas powered centrifugal pump 7,500.00 1 Replace 3" portable diaphragm pump 1,500.00 1 Replace portable sampler for industrial monitoring 2,250.00 2 Seal drive and parking areas 13,000.00 2 Extend loading bay at solids process building 25,000.00 TOTAL $62~600.00 COLLECTION SYSTEM Priority Description Estimated Cost 1 Repair line at Eighth Street, Mechanic to Penn ($00') $300,000 1 Replace line at Tenth Street, 65' west of Watt (180') 36,000 1 Graham Street, East Court to Seventh (300') 60,000 1 Graham Street, Seventh to Maple (600') 120,000 1 Court to East Court (150') 30,000 2 Various permanent repairs in downtown area 125,000 TOTAL $671,000 L1Fr STATIONS Priority Descfiplion Estimated Cost 1 Pump replacement at Mill Creek (No. 2) $13,000 1 Pump replacement at Middle School 26,000 2 Completely upgrade Colonial Park 30,000 2 Replace with gravity sewer, Rolling Fields 50,000 2 Increase capacity, Magnolia 45,000 TOTAL $164,000 VEHICLES Priority Descdption Eslhnated Cost 1 Vacuum/Jet truck $171,000 1 Trailer to transport backhoe 5,500 2 Cargo van/pretreatment, laboratory 15,000 2 3/4 ton pickup, collection systern 18,000 TOTAL $209,500 5 DISCUSSION OF PROPOSED CAPITAL EXPENDITURES Wastewater Treatment Facility Replace Portable Pumps The existing portable pumps are deteriorated due to age and excessive use, which has resulted in high maintenance and repair expenditures. The pumps are routinely used in maintenance tasks at the facility and collection system. Replace Portable Samples We currently have two samplers in service, one of which has become unreliable. Two samplers are needed in case a sampler is down for repair, or if two sites need sampled at the same time. Seal Drive and Parking Area Several areas are showing signs of deterioration. Proper maintenance of the drive is necessary to prevent major replacement and repair in the future. Extend Loading Area at Solids Process Building When loading solids on trucks, it is necessary to locate the trucks outside of the building during loading. During the winter months, it is very difficult to keep the building heated; therefore, the trucks must go to the landfill immediately so solids do not freeze in the truck bed. Collection System Repair line at Eighth Street, Mech~.~ic to Penn This section of line has been televised and major infiltration is occurring at the pipe joints. The infiltration is causing extreme damage to the road surface, due to cave-ins, and allowing excessive volume of water to enter the treatment facility. Replace Line at 10th Street, West of Watt The line is showing signs of severe deterioration. A portion of the line has already required major repairs. The remaining part of the line is in need of repairs also. The repairs are needed to decrease infiltration, and to eliminate the possibilities of major backups, cave-ins, and road surface deterioration. Graham Street, East court to Seventh The line is showing signs of severe deterioration. The repairs are needed to decrease infiltration, and to eliminate the possibilities of major backupg, cave-ins, and road surface deterioration. Graham Street, Seventh to Maple mad Court to East Court The line is showing signs of severe deterioration. The repairs are needed to decrease infiltration, and eliminate the possibilities of major backups, cave-ins, and road surface deterioration. Various Repairs in Old Do~vntowa Area There are various locations in the older section of the downtown area that showing severe signs of deterioration. The repairs are necessary to reduce infiltration, blockages, cave-ins, reduce the volume discharged through the combined sewer overflows during rainfall occurrences, and reduce deterioration of the road surfaces. Lift Sttaions Pump Replacement at Mill Creek (No. 2) The No. 1 pump is scheduled for replacement at this time. Both pumps have bypassed their life expectancy and replacement parts have been discontinued by the manufacturer. The lift station handles a large volume of flow from the eastern part of the city and should be replaced without hesitation. Pump Re_placement at Middle School Both pumps have bypassed their life expectancy and replacement parts have been discontinued by the manufacturer. If the pumps are left in service, the maintenance and repair cost would be excessive, and will begin to cause operational problems. ~g_rade of Colonial Park Maintenance activity and the cost and volume of flow have increased over the past years. To provide the capacity needed for future growth in the area, modern eq~fipment and more pumping capacity is a must. 8TLOUIS. MO Replace Rollin~ Fields with Gravity Sewer The lift station is operating near maximum capacity. Gravity sewer system is now available so that the unit could be removed from service if so desired. When comparing upgrade, repair, and long term operational cost, it would be more cost effective to run the gravity system to serve the area. Increase Capacity at Maenolia The flow to the lift station has increased over the years, causing the station to operate at or near maximum capacity. The pumps, motors, and controls need to be upgraded in order to provide the Capacity for future growth. Vehicles Vacuum/Jet Truck The addition of a vacuum truck would help provide a very good preventative maintenance program, and improve performance of the combined sewer system. Trailer to Transport Backhoe As the collection system continues to expand outward, it is becoming time consuming to mobilize the backhoe from one location to the next. The trailer would help reduce maintenance and repair expenditures to the backhoe. Ca~o Van For Pretreatment, Laboratory The Dodge Ram currently used by the lab personnel has high mileage (102,790), and has become unreliable. The transmission has been repaired several times since its purchase. A cargo van would be more convenient for emergency spill response, industrial monitoring, and transporting samplers. Pick-up Truck (3/4 Ton) A 3/4 ton pickup truck is recommended to replace one of the Dodge Rams. The Dodge Ram has high mileage and cannot transport large equipment or tools to and from the work site. 8