Loading...
HomeMy WebLinkAbout08-15-1994MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF JEFFERSONVILLE, INDIANA MONDAY AUGUST !5, 1994 Mayor Raymond J. Parker Jr. called the meeting to order at 9:30 A.M., and on call of the roll those members present were Mayor Raymond J. Parker Jr.~ Personnel and Safety Director Harold Lakeman, and Sewage Collection Office Director Jim Matra. Also present were: Building Commissioner Bill Gavin, City Engineer Bob Miller~ Street Commissioner George Trembly, City Attorney Mike Gillenwater, Sewage Office Manager Bob Goldman, Maintenance Foreman Mike Ewton~ Interm Police Chief Charles Elder, Fire Chief Jerry Dooley~ Temporary Animal Shelter Director Ed Voyles, City Services Coordinator Leslie Kavanaugh, Parks Superintendent Donnie Poole, Administrative Assistant Donna Baird, Wastewater Treatment Manager Kendall Coleman~ Clerk and Treasurer C~ Richard Spencer Jr., and Clerk Alice Davis. Director Lakeman made the motion to approve the minutes of the meeting of August 8, 1994 as presented, seconded by Director Matra and carried unanimously. Director Lakeman made the motion to approve the payrolls as presented, seconded by Director Matra and carried unanimously. Mayor Parker welcomed Ed Voyles to the Board of Public Works and Safety Meeting as the Temporary Animal Shelter Director. CHERRY CREEK CONDO ASSOCIATION Charles Igert representing Cherry Creek Condo Association reported that they have been on City Services since the first of the year, and the City agreed to give trash pick-up servicess a non-commercial contract. Mr. Igert said that he has delt with Les Kavanaugh and Barbara Wilson about this problem with the 16-4yd. dumpsters that was suppose to be delivered to the Condos, instead they delivered 13-8yd dumpsters as of June 1~ 1994. Mr. Igert said that he has gotten in touch with Rumpke about the dumpsters and he has not gotten any results. He read a letter from Rumpke stating that the dumpsters will arrive on the August 15th 1994. (see copy) BIDS FOR HAMBURG PIKE/MEADOWS SUBDIVISION SEWERS The bids for Hamburg Pike/Meadows Subdivision Sanitary Sewers at the request of Jacobi~ Toombs and Lanz will be taken under advisement for one more week and be awarded at the Board's meeting on 8- ~, 199~. VACATE PARTS OF MISSOURI AVE. & 11TH STREET. Building Commissioner Bill Gavin reported that Clark Memorial Hospital is requesting that Missouri Avenue and 11th Street be vacated. Mike Gillenwater said that they need to make a recommendation to the ~ouncil whether it should or should not be vacated. Mike and Bill have no problems with vacating it. It needs to be put on the Council Agenda on the G-~9-9~. Director Lakeman made the motion to approve the Building Commissioners request to put this on the Council Agenda for the 8-89-94~ seconded by Director Matra, and carried unanimously. ROADBLOCK FOR PAGE 2 AUGUST' ~5~ I9~4 CRIPPLED CHILDRFN }~i~'~ Doris King representing Tri=County Shriners and M J'S is requesting a roadblock for crippled children on Friday August 19, !994 from 4:00-?:00 PM at Market and Main Streets. Director Lakeman made the motion to approve the roadblock for crippled children~ seconded by Director Marra~ and carried unanimously. ADDITIONAL FUNDS FOR RIVERFRONT Carroll Gowens~ Executive Director of the Department of Redevelopment of the City of Jeffersonville is requesting $206~000 from the Sewer Department toward the Riverside Drive Improvements Project. City Attorney Mike Giilenwater said that the only stipulation is to use this money exclusively on the se~ers~ and pay claims instead of a lump sum. Director Lakeman made the motion to approve the request on claim basis to grant $~06~000 to the Redevelopment Department, seconded by Director Marra~ and carried unanimously.(see copy). STREET DEPARTMENT Mayor Parker reported that Street on vacation the rest of this week Augus~ 16-19~ 1994. Commissioner George Trembly will be and Ed Rose will be in charge from SEWAGE BACK-UP POLICY /RESIDENTS AND COMMERCIAL BASEMENTS Wastewater Treatment Plant Supervisor Kendall Coleman reported that last month City Attorney Mike Gillenwater and the Board of Public Works and Safety requested him to make up a proposal on sewage back-up in residential and commercial basements. Director Matra made the motion to implement the policy of EMC on Jeff Sewage back-up in homes and commercial basements, seconded by Director Lakeman, and carried unanimously.(see copy) THANK YOU Parks Superintendent Donnie Poole wants to thank everyone who helped with the Concert at Warder Park on Thureday for Community House and The Villages. ANIMAL SHELTER Mayor Parker asked the new Temporary Animal Shelter Director Ed Voyles how everything,s going at the Shelter. Ed said that he was happy to report that last Tuesday there was only one full time employee and himself~ today there should be himself and 5 additional employees that have agreed to come back. Mayor Parker asked Ed if we had all the employees back that worked there. Ed said that all have returned with the exception of one~ this employee wants to discuss this with a family member before she comes back. Ed said that they have had many citizens come and help along with the Humane Society. PAGE 3 AUGUST 15~ 1994 THANK YOU Mr. Charles White wants to thank you for the work done in the Meadows Subdivision for cleaning out the ditches, he sent a letter to Indiana Cities Water Corportion about the hydrants. Mr. White said that he has gotten follow-up from Chief Dooley and Interm Police Chief Elder that were very professionally. BID OPENING FOR STREET DEPARTMENT DUMP TRUCK City Attorney Mike Gillenwater opened and Department Dump Truck and the two are follows: read the bids for the Street options~ they are as FL-?O DUMP CHASSIS BID-$39,850 Kentucky Truck Sales, Inc. 1403 Truckers Blvd. Jeffersonville Industrial Park Jeffersonville~ Indiana 49131 (812)283-?17~ 1-GALION PEABODY DUMP BED model-401U-B Bid-$5,060.O0 Kentucky Truck Sales, Inc. 1403 Truckers Boulevard Jeffersonville Industrial Park Jeffersonville~ Indiana 43131 (812)B83-?178 1-1OFT. WESTERN SNOW PLOW BID-$3~535.00 Kentucky Truck Sales, Inc. 1403 Truckers Boulevard Jeffersonville Industrial Park Jeffersonville~ Indiana 47131 (8!~)283-?17~ Mayor Parker said that we will take the bids under advisement and address this at next weeks meeting. There being no further business to come Works and Safety~ Director Lakeman made lO:lOa.m.~ seconded by Director Marra, and CLERK AND TREASURER~~ before the Board of Public the motion to adjourn at carried unanimously. THE RAYMOND J. PARKER, JR. "BUDDY" Mayor Jeffersonville, Indiana 47130 (812) 285-6400 FAX (812) 285-6468 CITY OF JE~-~JRSONVILLE SEWAGE BACK-UP POLICY RESIDENTIAL AND COI~4~RCIAL BASEMENTS 1. The complainant must notify the collection system maintenance personnel that a back-up of sewage has occurred. 2. p~n investigation of the problem will be conducted immediately by a representative of the City of Jeffersonville. 3. The investigation will determine the cause and severity of damage. The cause must be determined to have occurred from: act of God (rain, power failure), blockage in line (City's or property owner), or equipment failure. 4. A copy of the preliminary investigation report must be distributed to: Property Owner, Facility Manager and Board of Public Works & Safety. 5. The property owner will replacement of any damages. be responsible for repair or 6. After repair of damage is complete, the property owner may request a meeting with city representatives to present a claim for reimbursement of cost. 7. At the time of the meeting the investigation report will be reviewed and discussed with all parties present~ 8. A final decision will be made at this time as to the exact cause of ~he back-up. The City will not be held responsible for damages that are due to an act of God (heavy rain or power failure). If at this time it is determined that the back-up occurred due to either a blockage in a line owned by the City or equipment failure (lift station malfunction), the City will negotiate a settlement with the complainant. At this time the Board of Public Works & Safety will authorize reimbursement of cost due to damage if deemed necessary. 9. If at any time a property owner presents a claim to the City for damages due to sewage back-up, the City can require the property owner to install backflow prevention equipment at the property owners expense. ENVIRONMENTAL MANAGEMENT CORPORATION JEFFERSONVILLE WASTEWATER TREATMENT FACILITY INVESTIGATION REPORT DATE: PERSONS RESPONDING TO INVESTIGATION: TIME: REASON FOR INVESTIGATION: IF DAMAGE TO FOLLOWING: NAME: PRIVATE PROPERTY OCCURRED, PLEASE ADDRESS: PHONE: DESCRIPTION OF DAMAGE: PROVIDE THE DAMAGE WAS CAUSED BY: WAS THE PROBLEM CORRECTED?: ADDITIONAL COMMENTS: YES NO (CIRCLE) KENDALL S. COLEMAN, FACILITY MANAGEI~ Department of Redevelopment Housing Authority City of Jeffersonville August 15, 1994 206 Eastern Boulevard Jeffersonvill~, Indiana 47130 Housing (812) 283-3553 Redevelopment (812) 283-7984 FAX (812) 282-1214 TTY/TDD (812) 288-2730 The Honorable Raymond J. Parker, Jr. Mayor of Je£fersonville 501 E. Court Avenue Room 404 Jeffersonville, Indiana 47130 RE: Additional Funds: Dear Mayor Parker: As you are aware, the Drive Improvements sanlta?y sewers, re restoration. In July, project, and complete the sewe,~r ' is currently Working to complete the' Riverside project involving storm and )merit opened bids for this utilities. I was I will Thank you for in this matter ! Sincerely, C ~i~i~g'Dir e c t o r CGG:jlm cc: Mike Gillenwater "Progress Through Community Development"