HomeMy WebLinkAbout03-18-1994 MINUTES OF THE JOINT MEETING OF
THE BOARD OF PUBLIC WORKS AND SAFETY AND
SEWER UTILITY ADVISORY COMMITTEE
OF THE CITY OF JEFFERSONVILLE, INDIANA
MARCH 18, 1994
Mayor Raymond J. Parker Jr. called the meeting to order at 5:00 P.M.~
and on call of the roll those Board members present were Mayor Parker,
Personnel and Safety Director Harold Lakeman, and Sewage Collection
Office Director Jim Matra. Sewer Utility Advisory Committee members
present were Jorge Lanz, Steve Stemler~ Wayne Estopinal, Mike
Gillenwater, Councilperson Peggy Wilder and Clerk Alice Davis.
Director Lakeman made the motion to approve the minutes of the meeting
of January I1, 1994 as presented, seconded by Director Matra and
carried unanimously.
Mayor Parker explained that the purpose of this meeting is to formally
receive the proposals from the four short listed firms that provide
operation management service for wastewater treatment plants and the
proposals came in at the advertised time of 4:00pm today. Mayor
Parker read the times each firm came in they are as follows:
Mayor Parker turned
OMI l:05pm
EMC 3:48pm
PDR 3:48pm
CMS 3:00pm
the meeting o'ver to the Technical Coordinator
Jorge Lanz and City Attorney Mike Gillenwater. Mr. Lanz said that we
did receive the proposals and the cost estimate from all four of the
short listed firms. At this time our recommendation is that the Board
of Works and the Sewer Utility Advisory Committee take these proposals
under advisement and when this has been done then we can distribute
the copies and also Jorge is asking the committee to put these
proposals out for public view beginning on Monday the start of
business hours. Director Matra made the motion to formally accept the
proposals and take under advisement until they are reviewed, Seconded
by Director Lakeman~ and carried unanimously.
Jorge said that the best time would be Monday March 28~
and he will verify this in writing. ·
Jorge Lanz reminded everyone that they are up to schedual and there is
still 2 more target dates and they are and the next date is to have
the proposals evaluated and see the presentations from the companies
and if we are going to negotiate with a company have this accomplished
by April 23~ 1994, so the selected firm can be announced at the Board
of Public Works on April ~5~ 1994. Mr. Lanz suggested to City
Attorney Mike Gillenwater that possible if Mike, Jorge~ Board of
Public Works, and the Sewer Utility Advisory Committee meet under
executive session under a period of a week to allow eyeryone some time
to look over the proposals and then we can discuss these different
matters. Mike said that we should have someone call everyone to
schedule it at a mutually convenient time and that Mike would
advertise it. Jorge said that he would do the calling and scheduling.
199A at 5:30pm
PAGE 2
MARCH 18~ 199A
SITE VISITATION
Committee member Steve Stemler asked if there is going to site
visitation from any of the four firms. Jorge Lanz said that his
recommendations regarding site visits, he personally believes that
site visits don't do any good. Mayor Parker and Harold Lakeman agrees
with what Jorge had to say. The most important thing is personal
interviews and check references.
PRESENTATIONS
Wayne Estopinal asked about the time frame on the presentations.
Jorge Lanz said that is what we are going to discuss at the next
meeting. Mike suggested to do this in one day maybe on a Saturday.
Mike McKee, President of EMC would like to thank all of you for the
opportunity to submit this proposal. Thank you for your help and
responses and candid responses and very much appreciate your time.
Mike would like to compliment also on the way you proceeded in looking
at this proposal.
Dave Servier Executive Vice President of PDR said that they did a very
good job on the way the propossls were dooe.
There being no further business to come before the Board
Works and Safety and The Sewer Utility Advisory Committee~
Lakeman made the motion to adjourn at 4:~+Opm, seconded by
ATTES~
of Public
Director
Director