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HomeMy WebLinkAbout04-24-1995MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF JEFFERSONVILLE~ INDIANA MONDAY APRIl_ ~, 1995 Mayor Raymond J. Parker Jr~ called the meeting to order at 9:30 A.M.~ and on call o'F the roll those members present were. Mayor Raymond J. Parker Jr., Personnel and Safety Director Harold L@kema~ and Sewage Collection Office Director Jim Marco. Also present were: Building Commissioner Bill Gavin~ City Engineer Bob Milter~ Street Commissioner George Trembly, City Attorney Mike Gillenwater~ Sewage Office Manager Bob Goldman~ Maintenance Foreman Mike Ewton~ Police Chief Charles Elder~ Fire Chie~ Jerry Dooley~ Animal Shelter Director Ed Voyles~ City Services Coordinator Leslie Kavanaugh~ Parks Superintendent Donnie Poole~ Administrative Assistant Donna Baird~ Wastewater Treatment Manager Kendall Coleman, Councilperson Barbara Wilson and Clerk Alice Davis. Director Lakeman made the motion to approve the minutes of the meeting of April 17~ 1995 as presented~ seconded by Director Matra and carried unanimously. Director Lakeman made the motion to approve the payrolls as presented~ seconded by Director Matra arid carried unanimously. Mayor Parker said that he wants to compliment everyone who was involved in the Thunder Over Louisville event. Mayor Parker said that it is one of the largest eYer~ it was a success. Mayor Parker thanked Donna Baird who chaired the event on what a good ~ob that she did. ROADBLOCK Parks Superintendant Donnie Peele is representing Mike Ouzts who requested at last weeks meeting roadblocks to help pay for his son to go to Austria to play tennis. Mr. Ouzts is requesting for Saturday April B9~ 1995 from lO:OOam-~:OOpm arid Sunday April 30~ 1995 from 18:00 noon-3:OOpm at the i~tersections of Dutch Lane and Hamburg Pike, Utica Pike and Main Street~ Gth and Wall Streets. Director Lakeman made the motion to approve the roadblock for Mike Ouzts at the various locations and dates, seconded by Director Matra, and carried unanimously. BiD OPENING ON LEASE OF PROPERTY AT 6TH AND KENTUCKY AVENUE Mr. Ron Carroll had the only bid on leasing the property at 6th and Kentucky Avenue for a three year lease. The bid is $3~600.00 per year for 3 years with 10~ down starting in July for Tim~s Auto Sales. Director Matra made the motion to approve the only bid to lease the property at 6th and Kentucky Avenue for' 3 years with 10% down~ seconded by Director Lakeman and carried unanimously. VENDOR'S PERMIT FOR THE GREAT STEAMBOAT RACE Paula Brown is requesting a vendor's permit for The Great Steamboat Race. Director Morro made the motion to approve the Vendor's Permit for Paula Bro~n~ seconded by Director Lakeman~ and carried unanimously. PAGE 2 APRIL ~ 1995 SEWER TAR-IN REQUEST AT 5717 HAMBURG PIKE Ron Andres representing Schy and Andres Builders is requesting permission to tap-in to our sewer system at 5717 Hamburg Pike near Car Circle Road. It will be for a shop and office building. City Attorney Mike Gitlenwater said that he will have to execute an affidavit to give up the right to remonstrate against any annexation. Also Mike said that the sewer fees will be higher then City residences~ Director Lakeman made the motion to approve the sewer- tap-in for Ron Andres at 5717 Hamburg Pike~ seconded by Director Matra: and carried unanimously. SEWER TAP-IN REQUEST AT 5508 HAMBURG PIKE Carol Durkalski of Indiana Amusement~ 5508 Hamburg Pike is r eques~lng permission 'to tap onto our sewer system located at the t~65 overpass for office and storage buildings. The Indiana Amusement is putting out g~mes and soft drink machines and working on them. City Attorney Mike Giltenwater said she would have to sign a wavier giving up her right to remonstrate if the City annexes that area. The sewer feee will be higher then City residences. Director Lakeman made the motion to approve the sewer tap in for Carol Durkalski at 5508 Hamburg Pike~ s-~ond_d by Director Marra~ and carried ~nanimous!y. STATE ROAD ~8 AND INDOT Jorge Lanz representing Jacobi~ Toombs and Lanz Engineers reported the City has been negotating with the State of Indiana taking over Highway ~ to the 1-265 interchange. Jorge said tha~ we do not have a choice but to take it over. Jorge said that the amount the state was going to give us was not beneficial. The City will have to take over the maintenance of the roads. The State accepted the counter offer 'that we made~ which was in cash $1,817~000.00~ in kind $493~000.00 with a total of ~ ~ $c,~lq~O00.O0. We will have to snow plow from Allison Lane to I265 which is in the County now. Jorge is requesting a motion to take over State Road 62 to I-~65 interchange. Bob Miller said that if we do not accept this offer we will be on the bottom of the list on any kind of maintenance for Highway B8 and it will slow the process of Holmans Lane and Allison Lane project. They are going to go ahead and proceed with Hotmans Lane and Allison Lane and State Road project ~hich will begin on May 17~ 1995. Mayor Parker said it is a good deal, he has met with consulting engineers and the INDOT and Councilperson Wilson who is secretary to Transportation. She has helped with in this decision and Mayor Parker appreciates 'this. Bob Miller said that we can do the paving much cheaper than the State can. Mike Gillenwater said part of this agreement calls for us to do work the State would have done~ that's why they are giving us that money and at the Council meeting next week we are going to request the City Council set up some non-reverting funds because all of this money is no~ going to be spent right away~ some will be held for-' a little while~ we don't want that to revert or be spent on anything other than what it is designated for. This money we receive has to be spent on that road~ Mayor Parker asked Counc~tperson Wilson to help in this endevor~ Director Lakem~n made the motion to except 'the State Road 6~ proposal, the relinquishing agreement~ seconded by Director Marrm~ and carried unanimoue!y. PAGE G APRIL ~4~ 195 MARKET STREET CHANGE ORDER Nathan Grimes representing Jacobi Toombs and Lanz Engineering Firm is requesting for a change order on the Market Street Project. Nathan said they will have the final walk through on Friday April ~8~ 1995 at 10:00 am with the State. With this change order there were some additional things we had to do with the BP Station~ revised some things at the Artic Springs outfall, some intersections we~ve paved back farther then the plans called for~ The City share of this wiii be $55~434.3~. We previously committed money by the City for the Indiana-American Water Company easement for $1~700.00 also ~B~608.00 to relocate water mains that is a total of $i0~31B.00 we did not use and will use on this proGect, IDOT has agreed to participate in this change order. Mike Gillenwater asked if the contractor will have to reseed the area on the second phase where the grass did not come up. Nathan said if the contractor does its under a guarantee that they will have to come back and reseed~ they have a 6 month to a year guarantee. Director Matra made the motion to approve Market Street change order presented by Nathan Grimes~ seconded by Director Lakeman~ and carried unanimously. KNIGHTS OF COLUMBUS ROADBLOCK Dick Bennett is requesting permission to have the Knights of Columbus roadblocks for the annual Tootsie Roil Drive. Mr. Bennett is requesting for the locations be at Hamburg Pike and Dutch Lanes 8th Street and Main Street~ Walnut and Market Streets on May I3~ 1995. Director Matra made the motion to approve the Knights of Columbus roadblocks~ seconded by Director Lakeman~ and carried unanimously. ROD RUN Claude Rottet who requested permission to have a rod run on June 3~ 1995 at an earlier meeting talked with Bob Miller. Bob: Chief Elder, and Fire Chief Doo!ey met and made an agreement for this time only. Bob asked him to take a petition around to the neighbors on ?th and Watt Streets area. Mr. Rottet said that the Jeff Fire Department will take care of the money. Police chief Elder that he wants to make it clear that the Police will have the right to close it down if there are any violations~ drinking on the street~ loud noise etc. They asked Mr~ Rotter not to put skid marks on the pavement to use the concrete slab. Mr. Rottet said that he has one million dollars worth insurance and release forms for 'the people to sign releasing the City of any liability. The Rod Run is for the Crusade for Children. Director Lakeman made the motion to approve the Rod Run on June 37 1995 from lO:OOam-6:30pm contingent upon various documents be seen by the City Attorney~ insurance forms and release forms for the record~ seconded by Director Marra~ and carried unanimously. Fire Chief Dooley said that the Fire Department is not sponsoring this event.(see copy of signed petition) PAGE l~ APRIL B4, 1995 N~Dw=S ON MAIN Bill Saurer is appearing before the Board the hedges on Main Street. Mr. Saurer said they are out of sight again~ they are AB" thick~ garbage and leaves on the sidewalk. It takes a full car length to get out on Main Street. Mr. Saucer is asking them to comply with the Ordi~-~ance on hew much overhang onto the sidewalk can be. Mike Gillenwater said they should be one foot behind the sidewalk. Mr. Prather lives at Main and Court Avenue~ Mr~ Saurer asked them not to give Mr. Prather BO days to make it safe. Mike said that he will get in touch with him and have it done immediately because this is a problem. PAT CRANMER CITED FOR RACE CARS City Attorney Mike Gillenwater cited Pat Cranmer to appear before the Board today at 10:00am concerning of complaints on his race cars. Mike said the residents have been complaining about the noise during the day and at night when he takes the cars off the trailers. Mike explained we do have an noise ordinance in the City that prohibits anything above 30 decimals which is a little bit more than a n~rma! car sounds. Mr. Cranmer said the letter that was sent to him was 80 decimals and he requested for them to come out and test it but they did not have anyway to do it. Mr. Cranmer said he has been doing everything that was asked of him. He said that he has had trouble with the neighbors before during the day~ and he called the Police dispatcher and she said that the noise ordinance is for after ll:OOpm. Building Commissioner Bill Gavin said that Mr. Cranmer has complied with everything he has been asked to do. ]'he complaints have been tess and tess. Mr. Warren Gutterman was cited before the Board for property he rents to Mr. Riley at 809 Mechanic about racing cars~ Police Chief Charles Elder said that he has had numerous complaints that the cars make noise when taken off the trailers at night and when the chains are being taking off the traiIers~ he said this year he has had no complaints from Ms. Pike. Mr. Gutterman said Mr. Riley has been pushing his cars off the trailer but does drive them on. Bill G~vin said he has not had any complaints in the last several months. Bill · talked to Mr. Riley and he agreed to comply and cooperate, and he will tmke this under advisement. Director Matra made the motion to take these complaints under advisement, seconded by Director Lakeman, and carried unanimously. MEETING WITH MR. HUGHES AT MAYFAIR APARTMENTS City Attorney Mike Gil!enwater said he and Bob Miller met wi~h Mr. Hughes at Mayfair ~partments about fi~ing the ditch. Mike said that they asked Mr. Hughes for a contribution but have not been able to compromise~ but he did request for some speed signs on the road by the Apartment complex. Mike asked George to g~ and take a look at the area to see if it needs speed signs. J PAGE 5 APRIL 24~ 1995 BID FOR A 1 1/2 TON TRUCK Street Commissioner George Trembly is requesting permission to put a bid in for a i !/2 ton truck to replace the 1985 Chipper Truck and had Mr. Spencer put it in the paper. Director Lakeman made the motion to approve the proceedure to go ahead with the bids for the 1 I/B ton truck, seconded by Director Marr'a~ and carried unanimously~ SCORING SHEETS FOR RFP PROPOSALS Les Kavanaugh reported that he contacted Mr. Lanz's Firm in regards to scoring of the RFP proposals. Les said he thinks it should be run for Board action. Les said the reasoning is that RFP scoring sheet will be submitted on the City of Jeffersonville~s behalf and that will become public record. Director Matra made the motion to allow Mr. Kavanaugh to consult with our consulting engineers Jacobi Toombs and Lanz in assisting us with the grading on the study of the Bridge~ seconded by Director Lakeman and carried unanimously. ~HANK YOU Fire Chief Jerry Dooley wants to thank everyone that was involved with Thunder Over Louisville especially Donna Baird who was in charge, Capt. Dave Schmidt~ Police Department~ Street Department~ and anyone else who was involved~ they did an excellent job. THUNDER OVER LOUISVILLE REPORT Administrative Assistant Donna Baird reported on Thunder Over Louisville that took place on Saturday April RD, 1995. Donna said there were 44 Police Officers who handled 250,000 people~ it an absolutely commendable job~ Donna gave Chief Elder and the Police Department a round of applause. We would have no Thunder if it weren't for the Police Department. The cleanup after it was over was the best that Donna has seen in the three or four years that she has been dealing with Thunder. America Place lot was in very good shape where the shuttles picked up the people to transport them downtown. There is a debriefing meeting already scheduled for May 18, 1995 at l:30pm. There being no further business to come Works and Safety, Director La~eman made lO:50a.m., seconded by Director Marra, and ATTEST: before 'the Board of Public the motion to adjourn at carried unanimously.