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Home My WebLink About12-09-1996MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF JEFFERSONVILLE, INDIANA MONDAY DECEMBER 9,1996 In the absence of Mayor Thomas R. Gatllgan, Planning and Zoning Director Jim Urban called the meeting to order at 9:30 A.M., and on call of the roll those members present were: Personnel Director Harold Lakeman, and Safety Director Anthony Harrod. Also present were: Street Commissioner George Trembly, City Engineer Bob Miller, Sewage Office Manager Bob Goldman, Police Chief Mike Pavey, Wastewater Treatment Plant Director Kendall Coleman, Fire Chief Mike Smith,Building Commissioner Bill Gavin, Vehicle Maintenance Foreman Mike Ewton, Animal Shelter Director Jim Gillenwater, Assistant Fire Chief William Davis and Clerk Lynne K~pf~ Director Harrod made the motion to approve the minutes of 11-25-96 and 12-2-96 as presented, seconded by Director Lakeman and carried unanimously. Director Lakeman made the motion to approve the claims seconded by Director Harrod and carried unanimously. Director Harrod made the motion to approve the payroll seconded by Director Lakeman and carried unanimously. as presented, as presented, RIVERTON TRUCKERS Victor Oberhausen requested a sewer tap-in in front of the facility. Director Harrod made the motion to approve his request, seconded by Director Lakeman and carried unanimously. CONDEMNATION OF RIVERFRONT PROPERTY The Notice required under Indiana Law was published in the Evening News stating that remonstrances to the condemnation would be heard at this meeting of the Board of Public Works and Safety. A notice was - also personally delivered to the owners of property being condemned stating that remonstrances as to the amount of the award would be heard at this meeting of the Board of Public Works and Safety. Planning Director, Jim Urban, asked if there was anyone present who wished to remonstrate with regard to the Rlverfront condemnation or the damages awarded for the properties condemhed.' 'Nb're~OnStrators were present. As there were no remonstrators, Director Harrod made the motion to approve the confirming Resolution, seconded by Director Lakeman and carried unanimously. The appraisals for the condemnation were accepted from Patrick Evans and Richard Wright. The cost of the appraisals was $1,500.00. Director Harrod made the motion to approve the appraisers, their fees, and the appraisals, seconded by Director Lakeman and carried unanimously. PAGE 2 DECEMBER 9, 1996 AUTOMATED F~OW METER Wastewater Treatment Plant Director Kendall Coleman receiVed 3 bids on equipment needed for new regulations, with the low bid being $7,926.00,Dlrector Lakeman made the motion to approve the purchase, seconded by Director Harrod and carried unanimously. Wastewater Treatment Plant Director Kendall Coleman also asked approval to repair the pumps at the Middle School Lift Station not to exceed $3,000.00 per pump. Director Harrod made the motion to approve repairing the pumps, seconded by Director Lakeman and carried unanimously. LANDSBERG COVE City Englneer Bob Miller requested approval of a Letter of Credit for the streets and curbs of Landsberg Cove 1st edition and the 2nd edition binders and entrance. Director Harrod made the motion to approve this request, seconded by Director Lakeman and carried unanimously. City Engineer Miller requested approval of a Letter of Credit for Mallard Run~ 1st edltlon. Director Lakeman made the motion to approve, seconded by Director Harrod and carried unanimously. ALLEY VACATION After some discussion, City Englneer Miller requested that this be tabled untll the next meeting while it's being looked into. PLANT OF THE YEAR Wastewater Treatment Plant Director Kendall Coleman reported that the plant received the SIOA Plant of the Year award for 1996. He also presented a list of emergency phone numbers for the plant. ASPHALT AND FUEL BIDS FOR 1997 Street Commissioner George Trembly requested approval to advertise bids. Director Harrod made the motion to approve~ seconded Director Lakeman and carried unanimously. for by PAGE 3 DECEMBER 9, 1996 NEW EMPLOYEES Police Chief Mike Pavey asked approval to hire 2 new officers. They are Mark Daugherty and John Carter. Chief Pavey said they would be hired by the 16th of December. Director Harrod made the motion to approve the hirings, seconded by Director Lakeman and carried unanimously. LIGHT UP JEFF Director Lakeman reported for Parks Superintendent Rick Elliott that the Light Up Jeff was a huge success with 325 people attending, which is the largest turnout so far for this event. There being no further business to come before the Board of Public Works and Safety, Director Lakeman made the motion to adjourn at 9:45 A.M., seconded by Director Harrod and carried unanimously. ATTEST: NOTICE TO BIDDERS Notice is hereby given that the City of Jeffersonville, Indiana ("the City"), by and through its Board of Public Works and Safety ("the Board"), will receive bids at 9:30 a.m. on Monday, January 6, 1997, for the following: STREET DEPARTMENT 2,000 gallons primer L-RS2 AET 1,500 tons type B surface mix (picked up at plant) 1,500 tons type B surface mix (furnished and applied) (*) 1,500 tons cold patch (picked up at plant) 4,000 tons crushed limestone (picked up at quarry) 4,000 tons crushed limestone (delivered to various streets, or picked up) sizes #143 to 8 - #53-63-73-39-11 (*) A minimum of two (2) 10 ton or more rollers will be in operation at all times during paving projects. Paving will be guaranteed for one (1) year. Contractor will hold City harmless for damages incurred as result of contractor's performance of paving work and will name City as additional named insured on contractor's liability insurance. Contract will provide copy of current liability insurance policy upon request. 116,000 gallons of lead free gasoline -maximum octane rating of 92, (R+M)/2 containing no alcohol, ethanol or methanol. 40,000 gallons of diesel fuel meeting specs of D975-81 of the American Society for Testing and Materials. (Bidders must be available to go to a fire scene or other emergencies and refuel lead free gasoline and diesel fuel to emergency vehicles and equipment). Specifications for the surface mix are those set forth in the Indiana Department of Highway Standards Specifications Manual 1985, copies of which are available in the office of the Clerk and Treasurer of the City of Jeffersonville, Room 421 City-County Building, Jeffersonville, Indiana. The bids shall be submitted on the form prescribed by the Indiana State Board of Accounts, together with a properly executed non-collusion affidavit. Bidders shall file with such bid a certified check or appropriate bid bond, payable to the City for five percent (5%) of the bid amount. The right to reject any and all bids is reserved by the Board. Bids will be evaluated on the basis of such factors as reliability, productivity and the cost of maintenance and services. All bids must be filed with the Clerk/Treasurer on or before the date and time set forth above at the office of the Clerk/Treasurer, Room 421, City-County Building, Jeffersonville, Indiana 47130. The bids will be opened at the public meeting of the Board at 9:30 a.m. on Monday, January 6, 1997 in the Mayor's Conference Chambers, Room 404, City-County Building, Jeffersonville, Indiana. All items sold by weight will be verified at a State Certified Plant Scale and by use of standard thickness of application formula. The City of Jeffersonville does not discriminate on the basis of race, religion, sex, age, national origin or handicapped status. Dated at Jeffersonville, Indiana this __ day of , 199 C. Richard Spencer, Jr. Clerk and Treasurer City of Jeffersonville, Indiana Et,lC Corporate Office 1-800-969-8070 Fax: (3 le~)4.32-4578 8usiness Phone: (314}4'52-8070 689 Craig Road ~u~s,_~O ]EFFERSONVILLE WASTEWATER TREATMENT FACILITY Greg Coburn (812) 867-2539 (812) 4.55-9380 - car (812) 4.29-4.559 - beeper EMC-]effersonville Phone: (812)285-64.51 Fax: (812) 285-64.54. 701 Champion Road ]effersonville, IN 4-7130 Plant~ersoaneL ' Kendall Coleman (812) 280-7068 Becca Abrams 893-2654 (502) 592-7673-car Mike Arms 288-9982 (502) 4.78-534-9-beeper Mike Arms, Ir 284 9714- lames Branon 584-5897 Scott Timmerman (812) 283-7613 Michele Coyle 952-3527 (502) 594-2193-car Donnie Griffin 283-5327 (812) 752-3356-beeper Hershel Hamby 282-074.4 Steve ]ames 282-5127 Tom Edwards (812) 283-1318 Rob Luney 284 1009 (502) 553-6588-car Danny Miles 282 9573 (502) 4.85-5781-beeper Waymon Payne 288 0882 Joe Goergen (812) 94.4-I 427 (502) 541-7878-car (812) 455-2695-beeper Pager~'s On-Cai[ 478-4021 ', Stephanie Bower {812) 256-4.206 2nd Shift Pager & Weekend 478-4.021 Location Manager Phone # Fax # Bourbonais Gar,/Arnold (815) 932.9311 (915) 932-9357 Evansville Karl Merbach (812) 4.28-0550 (812) 428-6491 Godfrey Ray Creek (618) 466-3334 (618 ) 466-1030 Knoxville Kevin FarrelI (309) 289-2834. N/A Lenexa fireman Anderson (913) 59%0838 (915) 599-0838 I Lincoln Grant Eaton (217) 732-4030 (217) 735-4.194 Hetropolis Randy Hess (618) 524-2260 (618) 524--2260 Monmouth Andy Jackson (309) 734-7188 (509) 734-4541 Mt. Vernon Randy Tucker (618) 242-8844 (618) 24.2-8599 Pecatonica Tom Glendenning (815) 239-2348 (815) 239-234.8 St. Charles Bob Goeltz (314) 250-3861 (314) 250-4255 Sellersburg Joe Goergen (812) 24.6-8066 (812) 24.6-8114 Seymour Steve Lawrence (812) 522-5551 (812) 525-6907 Vincennes Iodd Chimel (812) 886-501 I (812) 886-3427 West Frankfort Bud Mason (618) 937-4.512 (618) 937-2512 Elizabeth David Kitzmiller (815) 858-2085 (815) 858-2512 Godfrey Randy Smith (618) 4.66- 3534 (618) 4.66-1030 Mt. Carmel Mike Dahlquist (618) 263-34.22 (618) 263-3'1-22 Brighton Randy Smith (618) 372-8484 (618) 372-7068 Knoxville Kevin Farel (509) 289-2834 (509) 289-2834 Oregen Arnie Risely (815) 732-7098 (815) 732-7098 Clarksville Tom Edwards (812) 283-7714 (812) 288-1385 Litchfield Greg Frieden (217) 324-3224 (217) 324-3303 Farmersburg Pat Winchester (812) 696-2293 (8~ 2) 885-710 or{317)828-2070 Ameritech I (800) 922-2068 c:\wp61 \emplst.wpd updated 12/9/96 THE TOM GALLtGAN Mayor City-Count~ Building 501 E. Cour~ Avenue Jeffersonville, Indiana 47130 (812) 2856400 FAX (812) 285-6468 APPOINTMENT I, Tom Galligan, Mayor of Jeffersonviiie, Indiana, hereby appoint Jim P. Urban to act as Chair at the Board of Public Works and Safety meeting in my absence on Monday, December 9, 1996. Dated this 6th day of December, 199~. Mayor Tom R. 'Gallig~ar~/ City of JeffersonvilIe RE; AFpralsal of property Tract 3 Lot comet Market and Indiana Ava Appraisal fee $500.00 Patrick Evans Evans Appraisers I2/6/96 City of Jeffersonville Appraisal fee Appraisal of Carrier Tract Riverside drive Appraisal fee $500.00 Patrick Evans Evans Apprage= ~2,/6/96 City of Jeffersonvflle RE; Appraisal of property Tract 2 Old Pigg~ ha& prope~zy. Appraisal fee $500.00 Patrick Evans Evans Appraisers I2/6/96 City o f Jeffezsonville Appraisal fee Appraisal of Carrier Tract Riverside drive Appraisal fee Richard Wright 29IZ Browning PLace Jeffe~sonvi11~ In 47I$0 $500.00 I2/6/96 CitT o f JeffersonviL!e Appraisal fee Appraisal of Tract 3 Lot comer Market and Indiam arm Appraisal fee Richard Wright 2912 BroWning Place Jeffersonville, In 47130 $500.00 I2/6/96 CIS~ of Jeffersonv~e Appraisal fee Appraisal of Tract 2 Old Piggy Back Yard Appraisal fee Richard Wright 2912 Browning Place Jeffersonville, In 47130 $5o0.00