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HomeMy WebLinkAbout12-08-1997MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF JEFFERSONVILLE, INDIANA MONDAY December 8,1997 Mayor Thomas Galligan called the meeting to order at 9:30 A.M. and on call of the roll those members present were: City Engineer Bob Miller, and Planning and Development Director Jim Urban. Also present were: Assr.Parks Superintendent Rick Elllott, Wastewater Treatment Plant Assistant Director Scott Timmerman, , Building Commissioner Yancy Pinkston, Personnel Director Jerralyn Ellis, Sewage Office Manager Bob Goldman, Vehicle Maintenance Supervisor Mike Ewton, Fire Chief Mike Smith, Police Detective Jack Fleeman Assistant Street Commissioner Bobby Ervin, Animanl Shelter Representative Rick Broy, City Attorney Anne Marie Galligan , and Clerk Suzy Bass. City Engineer Miller made the motion to approve the payroll as presented, seconded by Director Urban and carried unanimously. Director Urban made the motion to approve the claims as presented, seconded by City Engineer Miller and passed unanimously. Director Urban made the motion to approve the minute of Nov 24, 1997 as presented and carried unanimously. BID OPENING Wayne Estopinal, representing Estopinal Group, appeared before the Board to open the bids for the roof and handicap ramp modifications at the Carnegie Library. There were eight bids submitted. Bids were received from the following companies: Bornsteln Building Co., Inc, Derek Eng Inc., Gray Fox Inc, J-Town Contractors, Inc., Kimes Construction, Inc., Woodbine Construction Co., Inc., Steinrock Roofing, and Palmer Corp. An itemization of each bid is attached to these minutes. Director Urban made the motion to take all of the bids under advisement until the Estopinal Group has time to study the bids and give a report, seconded by Engineer Miller and carried unanimously. BID OPENINq Attorney Galligan informed the Board that there are five bids for two Side-Loader Garbage Packers. They are as follows: Central IN Truck Equipment bid a 1998 Volvo Heavy Duty Packer at $146,235.00 and a new 1995 Heavy Duty WXLL64 Packer at $120,525.00.. Best Equipment bid two medium duty Chassies at $120,647.00 each. KY Truck Sales bid a 1998 medium duty Chassie without the packer body for $57,900.00. There was no bid bond included. Kentucky Truck Sales also bid two heavy duty Tandem Freightliner Packer, with unknown body packers, at $124,000.00 each. There was no bid bond. R & R Truck bid a 1998 Heavy Duty Chassie with no body for $82,346.00. They included two optional bodies for $41,t08.00 and $42,973.00. There was no bid bond with this bid. The Clerk-Treasurer noted that two bids were received in his office in a timely manner in accordance to the legal publication. The bids were from Central IN Truck Equipment and Best Equipment Company. Page 2 QUOTES Two quotes were received for a 20 yd packer body. One quote was from Municipal Equipment, INC for $34,755.00 and the other was for $31,755.00. Assistant Commissioner Ervin and Supervisor Ewton left the meeting to review the bids and the quotes. MARTIN LUTHER KING BANNER Saundra Johnson, appeared before the Board with a request to hang the Martin Luther King banner in January. She suggested that the banner be hung at the entrance to Warder Park. Asst. Supt Elliott informed Ms. Johnson that he would get the banner from the Street Dept. and hang it after the holidays. HOMES TOUR Keith Stayton appeared before the Board concerning the annual Home Tours on December 14, 1997 from 1:00 - 4:00 PM. There will be bus service from Duffy's Landing to the first home on the tour. There will also be carriage rides downtown this day. HAMBURG PIKE CLOSURE Jim Hahn, from Foppe Technical Group, appeared before the Board requesting permission to close one lane of Hamburg Pike from Augusta Dr south for four to six hours to check the soil for hydrocarbon. They need to find out how far it has spread. Mayor Galllgan informed him that the way the lines run, it may have traveled down the line onto Waverly. He suggested that he contact Jacobi, Tombs, and Lanz for more detail of the lines. Engineer Miller expressed concern about closing the road during the holidays. After further discussion the motion was made by Engineer Miller to close one lane of Hamburg Pike from 9:00 ~.M.- 3:00 R.M. seconded by Director Urban and carried unanimously. The Board informed Mr. Hahn that they would need to put up detour signs. 1998 HOLIDAYS Mayor Galligan presented the Board with a list of holidays for 1998. These are the same as the County. The motion was made by Director Urban to approve the holidays as presented, seconded by Engineer Miller and carried unanimously. BUCKHEADS Engineer Miller informed the Board that Buckheads wants the City to redo the curb in front of their building. They bid the Job and the cost is going to be $6,200.00 The Board will take the request under advisement. Page EM? Assr Supt Scott Tlmmerman informed the Board of an upgrade for ~ digester blower line at the Sewage Treatment Plant. He told the Board that the equipment will be bid. A recess was called at 10:48 A.M so Mayor Galligan and Attorney Galligan could discuss the decision of the packer bids and packer body quotes with Asst. Commissioner Ervin and Supervisor Ewton. The meeting reconvened at 10:55 A.M. BID AWARDED Assistant Commissioner Ervin asked the Board to accept the bid for two packers from Central IN Truck Equipment Co. He feels this is the best deal because it is the lowest bid on the heavy duty specs and the availability fits the City's needs. He also suggested the Board accept the quote on the packer body from Central KY Truck Equipment because it is the lower bid. The motion was made by Director Urban to accept the bid and quote from CITE, seconded by Engineer Miller and carried unanimously. GASOLINE SPECS Discussion was held on letting bids for the gasoline. Mayor Galligan asked the department heads involved to talk among themselves and see how they want to bid the gasoline. There being no further business to come before the Board the motion was made by Mayor Galligan to adjourn at 11:05 A.M. seconded by Director Urban and carried unanimously.. Mayor ATTEST: