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HomeMy WebLinkAbout05-27-1997MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF JEFFERSONVILLE, INDIANA TUESDAY MAY 27, 1997 Mayor Thomas R. on call of the Harold Lakeman, Galligan called the meeting to order at 9:30 A.M., and roll those members present were= Personnel Director and Planning and Development Director Jim Urban. · Also present were= Street Commissioner George Trembly, City Engineer Bob Miller, City Attorney Anne Marie Sedwick, Sewage Office Manager ' Bob Goldman, Police Chief Mike Pavey, Fire Chief Mike Smith, Wastewater Treatment Plant Manager Kendall Coleman, Wastewater Treatment Plant Assistant Scott Timmerman, and Chief Deputy Suzy Bass. Director Urban made the motion to approve the minutes of the meeting of May 19, 1997 as presented, seconded by Director Lakeman, and carried unanimously. Director Lakeman made the motion to approve Shamrock, Inc for 822,715.29 for Graham Street Director Harrod and carried unanimously. a claim for Golden Repair seconded by STOP SIGN REQUEST AT SLONE AND HAMPTON Robert Luckert, 4602 Slone Dr, requested stop Signs at Slone and Hampton. Mayor Galligan asked Commissioner Trembly and Chief Pavey to ~look into this request and see if stop signs are warranted. REQUEST FOR SIGNS ON GOYNE Mayor Galligan informed the Board that he has received a request for a Children At Play and a Dead End sign at the end of Goyne Ave. Commissioner Trembly informed the Board that the end of Goyne Ave is a cul-de-sac and not a dead end. After further discussion the motion was made by Director Lakeman to approve a Children at Play sign on Goyne Ave seconded by Director Urban and carried unanimously. Commissioner Trembly will decide the best place to erect the sign. REQUEST FOR ROADBLOCK Keith Sellmer, from the Jeffersonvllle Jaycees, aPPeared before the Board to request a roadblock on June 6th from 5:00 - 8:30 PM and June 7th all day for the CruSade for Children. The motion was made by Director Lakeman to approve the roadblock seconded by Director Urban and carried unanimously. REQUEST FOR TAP-IN Director Bob Goldman asked for approval from the Board for ' a sewer tap-in for Wayne Steel. He informed the Board that they will have 8 - 12 employees to start with and they estimate their usage will be 500 - 600 gals./day. This is approximately two times the 300 gal/day unit established in the tap-in ordinance. After discussion the motion was made by Director Lakeman to approve the tap-in for $2,400.00 seconded by Director Urban and passed unanimously. REQUEST TO SELL DONUTS Page 2 May 27, 1997 Jeffersonville High School Theatre Dept. requested permission to set£ donuts, coffee, and orange Juice June 2 - 6, 1997 in the downtown area for "Phantom Fundraiser." The motion was made by Director Urban to approve this request seconded by Director Lakeman and approved unanimously. REAWARDING BID ON LOUISE STREET SEWER Nathan Grimes, Jacobi, Tombs and Lanz, appeared before the Board with the bids for the Louise Street Sewer. He told the Board that six bidders were notified. Of these bidders, three obtained documents. Golden Shamrock was the only company that submitted a bid. They bid S44,155.63. Mr Grimes told the Board that Jacobi, Tombs and Lanz estimated the work would cost S48,600.00. The motion was made by Director Urban to approve the contract for Golden Shamrock to do the work on Louise Street Sewer seconded by Director Lakeman and approved uanimously. Engineer Miller said that work will begin immediately. SURPLUS PARK LAND Director Urban asked for the Boards' approval to select Marvin Schmidt and Charlie Mills to be the appraisers for the Surplus Park Land. The motion was made by Director Urban to approve this selection seconded by Director Lakeman and carried unanimously. RAMP CLOSURE FOR SYMPHONY Director Urban informed the Board that the City approved closing streets for the upcoming American Wind Symphony on May 30, 1997, but approval needs to be given to close the boat ramp. After discussion the motion was made by Director Urban to approve closing the boat ramp from 5:00 pm until 11:00 PM seconded by Director Lakeman and carried unanimously. Anyone who rents a slip may enter the ramp after the streets close at 3:00 PM but can not leave again until 11:00 PM. The same procedure will be used for going around roadblocks that was used during Thunder. Slip renters will have to stop at the roadblock and identify themselves after 3:00 P.M. for entry to boat ramp. There will be no entry for anyone after 5:00 P.M. with no exceptions. REPORT ON REPAIR AND REPLACEMENT EXPENDITURES Manager Coleman appeared before the Board with an EMC Report of Repair and Replacement expenditures from May 1, 1996 -'April 30, 1997. The annual R & R budget is $100,000.00. The actual expenditure for this period was 3100,327.78. As a result of exceeding the R&R cap, no reimbursement will be necessary. The report is attached to these minutes. Mayor Galligan asked Manager Coleman to find out from Jacobi, Tombs and Lanz what the status of the lift stations is. Page 3 May 2~, 1997 REQUEST FOR STREET LIGHTS Engineer Miller asked the Board for approval of eight street lights for Bil Sprigler Subdivision. Mr. Sprlgler would like to put up street lights before the houses are built which will keep Engineer Miller from fighting with residents about the lights. The motion was made by Director Lakeman to approve the lights seconded by Director Urban and carried unanimously. Mayor Galligan asked Engineer Miller about putting street lights on Rhonda Dr. Engineer Miller said that he has talked to residents on this street and only one wants the lights installed. INTER CITY ROAD CLAIMS Assistant Redevelopment Director Jennifer Mead appeared before the Board with three claims for the Inter City Road. Two claims for Jacobi, Tombs, & Lanz for $1,500.00 and $3,076.88 and one claim for ~-~Butler, Freeman, and Seifert for $1,140.00. The motion was made by ,Director Lakeman to approve the three claims seconded by Director !Urban and passed uanimously. DEMOLITION OF 701 E CHESTNUT City Attorney Sedwick informed the Board that the notice concerning the demolition of the Pool King building at 701 E Chestnut St was sent on May 13, 1997. It has now been over ten days and the City can demolish the building. The City will be able to recover up to $5,000.00 of our costs. The motion was made by Director Lakeman to approve the demolition of the Pool King building at 701 E Chestnut St. seconded by Director Urban and carried unanimously. Mayor Galligan asked Commissioner Trembly to get a rate on three 40 yard dumpsters to be delivered the morning of demolition. There being no further business to come before the Board of Public Works and Safety, Director Lakeman made the motion to adjourn at 10:00 A.M., seconded by Director Urban, and carted una~im~ous/~. MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF TEE CITY OF JEFFERSONVILLE, INDIANA TUESDAY MAY 27, 1997 Mayor Thomas R. on call of the Harold Lakeman, Gatligan called the meeting to order at 9:30 A.M., and roll those members present were: Personnel Director and Planning and Development Director Jim Urban. Also present were= Street Commissioner George Trembly, City Eng~er Bob-Miller, City Attorney Anne Marie Sedwlck, Sewage Office Manager Bob . Goldman, Police Chief Mike Pavey, Fire Chief Mike Smith, Wastewater Treatment Plant Manager Kendall Coleman, Wastewater Treatment Plant Assistant Scott Tlmmerman, and Chief Deputy Suzy Bass. Director Urban made the motion to approve the minutes of the meeting of May 19, 1997 as presented, seconded by Director Lakeman, and carried unanimously. Director Lakeman made the motion to approve Shamrock, Inc for S22,715.29 for Graham Street Director Harrod and carried unanimously. a claim for Golden Repair seconded by STOP SIGN REQUEST AT SLONE AND HAMPTON Robert Luckert, 4602 Slone Dr, requested stop signs at Slone and Hampton. Mayor Galllgan asked Commissioner Trembly and Chief Pavey to look into this request and see if stop signs are warranted. REQUEST FOR SIGNS ON GOYNE Mayor Galligan informed the Board that he has received a request for a Children At Play and a Dead End sign at the end of Goyne Ave. Commissioner Trembly informed the Board that the end of Goyne Ave is a cul-de-sac and not a dead end. After further discussion the motion was made by Director Lakeman to approve a Children at Play sign on Goyne Ave seconded by Director Urban and carried unanimously. Commissioner Trembly will decide the best place to erect the sign. REQUEST FOR ROADBLOCK Keith Sellmer, from the Jeffersonvllle Jaycees, appeared before the Board to request a roadblock on June 6th from 5:00 - 8:30 PM and June 7th all day for the Crusade for Children. The motion was made by Director Lakeman to approve the roadblock seconded by Director Urban and carried unanimously. REQUEST FOR TAP-IN Director Bob Goldman asked for approval from'%the Board for a sewer tap-in for Wayne Steel. He informed the Board that they will have 8 12 employees to start with. After discussion the motion was made by Director Lakeman to approve the tap-in for $2,400.00 seconded by Director Urban and passed unanimously. Page 2 May 27, 1997 REQUEST TO SELL DONUTS Jeffersonville High School Theatre Dept. requested permission to'sell donuts, coffee, and orange Juice June 2 - 6, 1997 in the downtown area for "Phantom Fundraiser. The motion was made by Director Urban to approve this request seconded by Director Lakeman and approved unanimously. REAWARDING BID ON LOUISE STREET SEWER Nathan Grimes, Jacobl, Tombs and Lanz, appeared before the Board with the bids for the Louise Street Sewer. He told the Board that six bidders were notified. Of these bidders, three submitted bids. The lowest bidder was Golden Shamrock with a bid of S44,155.63. Mr Grimes told the Board they estimated a bid at S48,600.00 The motion was made by Director Urban to approve the contract for Golden Shamrock to do the work on Louise Street Sewer seconded by Director Lakeman and approved uanimously. Engineer Miller said that work will begin immediately. SURPLUS PARK LAND Dlrector Urban asked for the Boards' approval to select Marvin Schmidt and Charlie Mills to be the appraisers for the Surplus Park Land. The motion was made by Director Urban to approve this selection seconded by Director Lakeman and carried unanimously. RAMP CLOSURE FOR SYMPHONY Director Urban informed the Board that the City approved closing streets for the upcoming American Wind Symphony on May 30, 1997, but approval needs to be given to close the boat ramp. After discussion the motion was made by Director Urban to approve closing the boat ramp from 5:00 pm until 11:00 PM seconded by Director Lakeman and carried unanimously. Anyone who rents a slip may enter the ramp after the streets close at 3:00 PM but can not leave again until 11:00 PM. The same procedure will be used for going around roadblocks that was used during Thunder. Slip renters will have to stop at the roadblock and identify themselves after 3:00 P.M. for entry to boat ramp. Ther~ will be no entry for anyone after 5.'00 P.M. with no exceptions. REPORT ON REPAIR AND REPLACEMENT EXPENDITURES Manager Coleman appeared before the Board with an EMC Report of Repair and Replacement expenditures from May 1, 1996 - April 30, 1997. The annual R & R budget is $100,000.00. The actual expenditure for this period was $100,327.78. As a result of exceeding the R&R cap, no reimbursement will be necessary. The report is attached to these minutes. Mayor Galligan asked Manager Coleman to find out from Jacobi, Tombs and Lanz what the status of the lift stations is. REQUEST FOR STREET LIGHTS. Page 3 May 27, 1997 Engineer Miller asked the Board for approval of eight street lights for Bll Sprlgler Subdivision. Mr. Sprigler would like to put up street lights before the houses are built which will keep.Engin~er Miller from fighting with residents about the lights. The motion was made by Director"Lakeman to approve the lights seconded by Director Urban and carried unanimously Mayor'Galllgan asked Engineer Miller about putting street lights on Rhonda Dr. Engineer Miller said that he has talked to residents on this street and only one wants the lights installed. INTER CITY ROAD CLAIMS Assistant Redevelopment Director Jennifer Mead appeared before the Board with three claims for the Inter -City Road. Two claims for Jacobi, Tombs, & Lanz for Sl,500.00 and s3,076.88 and one claim for Butler, Freeman, and Seifert for S1,140.00. The motion was made by Director Lakeman to approve the three claims seconded by Director Urban and passed uanlmously. DEMOLITION OF 7~1E CHESTNUT City Attorney Sedwlck informed the Board that the notice concernlng the demolition of the Pool King building at 701E Chestnut St was sent on May 13, 1997. It has now been over ten days and the City can demolish the building. The City wlll be able to recover up to S5,000.00 of our costs. The motion was made by Director Lakeman to approve the demolition of the Pool King building at 701 E Chestnut St. seconded by Director Urban and carried unanimously. Mayor Galligan asked Commissioner Trembly to get a rate on three 40 yard dumpsters to be delivered the morning of demolition. WAITING FOR DIRT Nellie Knowland informed the Board that she is still waiting for the dirt she was promised. Mayor Galllgan informed her that she will get her dirt. There being no further business to come before the Board of Public Works and Safety, Director Lakeman made the motion to adjourn at 10:00 A.M., seconded by Director Urban, and carried unanimously. ATTEST: CLERK AND TREASURER MAYOR