HomeMy WebLinkAbout05-27-1997MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY
OF THE CITY OF JEFFERSONVILLE, INDIANA
TUESDAY MAY 27, 1997
Mayor Thomas R.
on call of the
Harold Lakeman,
Galligan called the meeting to order at 9:30 A.M., and
roll those members present were= Personnel Director
and Planning and Development Director Jim Urban.
· Also present were= Street Commissioner George Trembly, City Engineer
Bob Miller, City Attorney Anne Marie Sedwick, Sewage Office Manager
' Bob Goldman, Police Chief Mike Pavey, Fire Chief Mike Smith,
Wastewater Treatment Plant Manager Kendall Coleman, Wastewater
Treatment Plant Assistant Scott Timmerman, and Chief Deputy Suzy Bass.
Director Urban made the motion to approve the minutes of the meeting
of May 19, 1997 as presented, seconded by Director Lakeman, and
carried unanimously.
Director Lakeman made the motion to approve
Shamrock, Inc for 822,715.29 for Graham Street
Director Harrod and carried unanimously.
a claim for Golden
Repair seconded by
STOP SIGN REQUEST AT SLONE AND HAMPTON
Robert Luckert, 4602 Slone Dr, requested stop Signs at Slone and
Hampton. Mayor Galligan asked Commissioner Trembly and Chief Pavey to
~look into this request and see if stop signs are warranted.
REQUEST FOR SIGNS ON GOYNE
Mayor Galligan informed the Board that he has received a request for a
Children At Play and a Dead End sign at the end of Goyne Ave.
Commissioner Trembly informed the Board that the end of Goyne Ave is a
cul-de-sac and not a dead end. After further discussion the motion
was made by Director Lakeman to approve a Children at Play sign on
Goyne Ave seconded by Director Urban and carried unanimously.
Commissioner Trembly will decide the best place to erect the sign.
REQUEST FOR ROADBLOCK
Keith Sellmer, from the Jeffersonvllle Jaycees, aPPeared before the
Board to request a roadblock on June 6th from 5:00 - 8:30 PM and June
7th all day for the CruSade for Children. The motion was made by
Director Lakeman to approve the roadblock seconded by Director Urban
and carried unanimously.
REQUEST FOR TAP-IN
Director Bob Goldman asked for approval from the Board for ' a sewer
tap-in for Wayne Steel. He informed the Board that they will have 8 -
12 employees to start with and they estimate their usage will be 500 -
600 gals./day. This is approximately two times the 300 gal/day unit
established in the tap-in ordinance. After discussion the motion was
made by Director Lakeman to approve the tap-in for $2,400.00 seconded
by Director Urban and passed unanimously.
REQUEST TO SELL DONUTS
Page 2
May 27, 1997
Jeffersonville High School Theatre Dept. requested permission to set£
donuts, coffee, and orange Juice June 2 - 6, 1997 in the downtown area
for "Phantom Fundraiser." The motion was made by Director Urban to
approve this request seconded by Director Lakeman and approved
unanimously.
REAWARDING BID ON LOUISE STREET SEWER
Nathan Grimes, Jacobi, Tombs and Lanz, appeared before the Board with
the bids for the Louise Street Sewer. He told the Board that six
bidders were notified. Of these bidders, three obtained documents.
Golden Shamrock was the only company that submitted a bid. They bid
S44,155.63. Mr Grimes told the Board that Jacobi, Tombs and Lanz
estimated the work would cost S48,600.00. The motion was made by
Director Urban to approve the contract for Golden Shamrock to do the
work on Louise Street Sewer seconded by Director Lakeman and approved
uanimously. Engineer Miller said that work will begin immediately.
SURPLUS PARK LAND
Director Urban asked for the Boards' approval to select Marvin Schmidt
and Charlie Mills to be the appraisers for the Surplus Park Land. The
motion was made by Director Urban to approve this selection seconded
by Director Lakeman and carried unanimously.
RAMP CLOSURE FOR SYMPHONY
Director Urban informed the Board that the City approved closing
streets for the upcoming American Wind Symphony on May 30, 1997, but
approval needs to be given to close the boat ramp. After discussion
the motion was made by Director Urban to approve closing the boat ramp
from 5:00 pm until 11:00 PM seconded by Director Lakeman and carried
unanimously. Anyone who rents a slip may enter the ramp after the
streets close at 3:00 PM but can not leave again until 11:00 PM. The
same procedure will be used for going around roadblocks that was used
during Thunder. Slip renters will have to stop at the roadblock and
identify themselves after 3:00 P.M. for entry to boat ramp. There
will be no entry for anyone after 5:00 P.M. with no exceptions.
REPORT ON REPAIR AND REPLACEMENT EXPENDITURES
Manager Coleman appeared before the Board with an EMC Report of Repair
and Replacement expenditures from May 1, 1996 -'April 30, 1997. The
annual R & R budget is $100,000.00. The actual expenditure for this
period was 3100,327.78. As a result of exceeding the R&R cap, no
reimbursement will be necessary. The report is attached to these
minutes. Mayor Galligan asked Manager Coleman to find out from
Jacobi, Tombs and Lanz what the status of the lift stations is.
Page 3
May 2~, 1997
REQUEST FOR STREET LIGHTS
Engineer Miller asked the Board for approval of eight street lights
for Bil Sprigler Subdivision. Mr. Sprlgler would like to put up
street lights before the houses are built which will keep Engineer
Miller from fighting with residents about the lights. The motion was
made by Director Lakeman to approve the lights seconded by Director
Urban and carried unanimously.
Mayor Galligan asked Engineer Miller about putting street lights on
Rhonda Dr. Engineer Miller said that he has talked to residents on
this street and only one wants the lights installed.
INTER CITY ROAD CLAIMS
Assistant Redevelopment Director Jennifer Mead appeared before the
Board with three claims for the Inter City Road. Two claims for
Jacobi, Tombs, & Lanz for $1,500.00 and $3,076.88 and one claim for
~-~Butler, Freeman, and Seifert for $1,140.00. The motion was made by
,Director Lakeman to approve the three claims seconded by Director
!Urban and passed uanimously.
DEMOLITION OF 701 E CHESTNUT
City Attorney Sedwick informed the Board that the notice concerning
the demolition of the Pool King building at 701 E Chestnut St was sent
on May 13, 1997. It has now been over ten days and the City can
demolish the building. The City will be able to recover up to
$5,000.00 of our costs. The motion was made by Director Lakeman to
approve the demolition of the Pool King building at 701 E Chestnut St.
seconded by Director Urban and carried unanimously. Mayor Galligan
asked Commissioner Trembly to get a rate on three 40 yard dumpsters to
be delivered the morning of demolition.
There being no further business to come before the Board of Public
Works and Safety, Director Lakeman made the motion to adjourn at 10:00
A.M., seconded by Director Urban, and carted una~im~ous/~.
MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY
OF TEE CITY OF JEFFERSONVILLE, INDIANA
TUESDAY MAY 27, 1997
Mayor Thomas R.
on call of the
Harold Lakeman,
Gatligan called the meeting to order at 9:30 A.M., and
roll those members present were: Personnel Director
and Planning and Development Director Jim Urban.
Also present were= Street Commissioner George Trembly, City Eng~er
Bob-Miller, City Attorney Anne Marie Sedwlck, Sewage Office Manager
Bob . Goldman, Police Chief Mike Pavey, Fire Chief Mike Smith,
Wastewater Treatment Plant Manager Kendall Coleman, Wastewater
Treatment Plant Assistant Scott Tlmmerman, and Chief Deputy Suzy Bass.
Director Urban made the motion to approve the minutes of the meeting
of May 19, 1997 as presented, seconded by Director Lakeman, and
carried unanimously.
Director Lakeman made the motion to approve
Shamrock, Inc for S22,715.29 for Graham Street
Director Harrod and carried unanimously.
a claim for Golden
Repair seconded by
STOP SIGN REQUEST AT SLONE AND HAMPTON
Robert Luckert, 4602 Slone Dr, requested stop signs at Slone and
Hampton. Mayor Galllgan asked Commissioner Trembly and Chief Pavey to
look into this request and see if stop signs are warranted.
REQUEST FOR SIGNS ON GOYNE
Mayor Galligan informed the Board that he has received a request for a
Children At Play and a Dead End sign at the end of Goyne Ave.
Commissioner Trembly informed the Board that the end of Goyne Ave is a
cul-de-sac and not a dead end. After further discussion the motion
was made by Director Lakeman to approve a Children at Play sign on
Goyne Ave seconded by Director Urban and carried unanimously.
Commissioner Trembly will decide the best place to erect the sign.
REQUEST FOR ROADBLOCK
Keith Sellmer, from the Jeffersonvllle Jaycees, appeared before the
Board to request a roadblock on June 6th from 5:00 - 8:30 PM and June
7th all day for the Crusade for Children. The motion was made by
Director Lakeman to approve the roadblock seconded by Director Urban
and carried unanimously.
REQUEST FOR TAP-IN
Director Bob Goldman asked for approval from'%the Board for a sewer
tap-in for Wayne Steel. He informed the Board that they will have 8
12 employees to start with. After discussion the motion was made by
Director Lakeman to approve the tap-in for $2,400.00 seconded by
Director Urban and passed unanimously.
Page 2
May 27, 1997
REQUEST TO SELL DONUTS
Jeffersonville High School Theatre Dept. requested permission to'sell
donuts, coffee, and orange Juice June 2 - 6, 1997 in the downtown area
for "Phantom Fundraiser. The motion was made by Director Urban to
approve this request seconded by Director Lakeman and approved
unanimously.
REAWARDING BID ON LOUISE STREET SEWER
Nathan Grimes, Jacobl, Tombs and Lanz, appeared before the Board with
the bids for the Louise Street Sewer. He told the Board that six
bidders were notified. Of these bidders, three submitted bids. The
lowest bidder was Golden Shamrock with a bid of S44,155.63. Mr Grimes
told the Board they estimated a bid at S48,600.00 The motion was made
by Director Urban to approve the contract for Golden Shamrock to do
the work on Louise Street Sewer seconded by Director Lakeman and
approved uanimously. Engineer Miller said that work will begin
immediately.
SURPLUS PARK LAND
Dlrector Urban asked for the Boards' approval to select Marvin Schmidt
and Charlie Mills to be the appraisers for the Surplus Park Land. The
motion was made by Director Urban to approve this selection seconded
by Director Lakeman and carried unanimously.
RAMP CLOSURE FOR SYMPHONY
Director Urban informed the Board that the City approved closing
streets for the upcoming American Wind Symphony on May 30, 1997, but
approval needs to be given to close the boat ramp. After discussion
the motion was made by Director Urban to approve closing the boat ramp
from 5:00 pm until 11:00 PM seconded by Director Lakeman and carried
unanimously. Anyone who rents a slip may enter the ramp after the
streets close at 3:00 PM but can not leave again until 11:00 PM. The
same procedure will be used for going around roadblocks that was used
during Thunder. Slip renters will have to stop at the roadblock and
identify themselves after 3:00 P.M. for entry to boat ramp. Ther~
will be no entry for anyone after 5.'00 P.M. with no exceptions.
REPORT ON REPAIR AND REPLACEMENT EXPENDITURES
Manager Coleman appeared before the Board with an EMC Report of Repair
and Replacement expenditures from May 1, 1996 - April 30, 1997. The
annual R & R budget is $100,000.00. The actual expenditure for this
period was $100,327.78. As a result of exceeding the R&R cap, no
reimbursement will be necessary. The report is attached to these
minutes. Mayor Galligan asked Manager Coleman to find out from
Jacobi, Tombs and Lanz what the status of the lift stations is.
REQUEST FOR STREET LIGHTS.
Page 3
May 27, 1997
Engineer Miller asked the Board for approval of eight street lights
for Bll Sprlgler Subdivision. Mr. Sprigler would like to put up
street lights before the houses are built which will keep.Engin~er
Miller from fighting with residents about the lights. The motion was
made by Director"Lakeman to approve the lights seconded by Director
Urban and carried unanimously
Mayor'Galllgan asked Engineer Miller about putting street lights on
Rhonda Dr. Engineer Miller said that he has talked to residents on
this street and only one wants the lights installed.
INTER CITY ROAD CLAIMS
Assistant Redevelopment Director Jennifer Mead appeared before the
Board with three claims for the Inter -City Road. Two claims for
Jacobi, Tombs, & Lanz for Sl,500.00 and s3,076.88 and one claim for
Butler, Freeman, and Seifert for S1,140.00. The motion was made by
Director Lakeman to approve the three claims seconded by Director
Urban and passed uanlmously.
DEMOLITION OF 7~1E CHESTNUT
City Attorney Sedwlck informed the Board that the notice concernlng
the demolition of the Pool King building at 701E Chestnut St was sent
on May 13, 1997. It has now been over ten days and the City can
demolish the building. The City wlll be able to recover up to
S5,000.00 of our costs. The motion was made by Director Lakeman to
approve the demolition of the Pool King building at 701 E Chestnut St.
seconded by Director Urban and carried unanimously. Mayor Galligan
asked Commissioner Trembly to get a rate on three 40 yard dumpsters to
be delivered the morning of demolition.
WAITING FOR DIRT
Nellie Knowland informed the Board that she is still waiting for the
dirt she was promised. Mayor Galllgan informed her that she will get
her dirt.
There being no further business to come before the Board of Public
Works and Safety, Director Lakeman made the motion to adjourn at 10:00
A.M., seconded by Director Urban, and carried unanimously.
ATTEST:
CLERK AND TREASURER
MAYOR