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Home My WebLink About01-27-1997MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF JEFFERSONVILLE~ INDIANA MONDAY JANUARY 27,1997 Mayor Thomas R. Galligan called the meeting to order at 9:30 A.M., and on call of the roll those members present were: Personnel Director Harold Lakeman, and Safety Director Anthony Earrod. Also present were: City Engineer Bob Miller, Sewage Office Manager Bob Goldman, Planning and Development Director Jim Urban, Parks Superintendent Rick Elllott, Vehicle Maintenance Foreman Mike Ewton,Wastewater Treatment Plant Assistant Director Scott Timmerman, Police Chief Mike Pavey, Building Commissioner Bill Gavin, Wastewater Treatment Plant Manager Kendall Coleman, Animal Shelter Director Jim Gillenwater, Fire Chief Mike Smith, and Clerk Lynne Kempf. Director Lakeman made the motion to approve the payrolls as presented~ seconded by Director Harrod and carried unanimously. CLARK MEMORIAL HOSPITAL Wayne Estopinal of the Estopinal Group presented the plan for improving the traffic problems at the Clark Memorial Hospital. The approximate cost to the hospital is between $225,000 to $230,000. Director Lakeman made the motion to approve proceeding with the plans, seconded by Director Harrod and carried unanimously. DUTCH LANE/ HAMBURG PIKE Nathan Grimes of Jacobi, Toombs, and Lanz requested approval on the enclosed Supplemental Agreement for Construction Engineering Services in connection with the Hamburg Pike/Dutch Lane Intersection Improvements Project. The total amount of the additional request is $11,850.72 with the City's share being $2~370.1~. Director Lakeman made the motion to approve the request, seconded by Director Harrod and carried unanimously. SEWER BACK-UP Bill Barber was present on behalf of a sewer back up problem that was discussed at a previous BPW meeting. Mayor Gallingan asked him to stay after the meeting so they could discuss this problem further. ELECTRICAL CAP ADJUSTMENT REPORT Wastewater Treatment Plant Assistant Director Scott Tlmmerman presented a report detailing PSI's electric rate increase and it's effect on the electrical costs of the Treatment Facility and Lift Stations. Director Lakeman made the motion to table any action, seconded by Director Harrod and carried unanimously. There being no fuFther business to come before the Board of Public Works and Safety, Director Lakeman made the motion to adjourn at 9:45 A.M.~ seconded by Director Harrod and carried unanimously. MAYOR THE TOM G~! ! !GAN Mayor City-CounW Building 501 E. Court Avenue Jeffersonville, Indiana 47130 (812) 285-6400 FAX (812) 285~468 Janua~ 27,1997 Mr. Bruno F. Canzian, Manager Local Transportation Section Division of Planning Indiana Department of Transportation Room N601, Government Center North 100 N. Senate Avenue Indianapolis, IN 46204-2249 Attn: Marka L. Wildman, Supervisor - Agreements Assistant Section Re: Project No. STP-M-MG-C700 Hamburg Pike/Dutch Lane Intersection Improvements Dear Ms. Wildman: The purpose of this letter fs to submit two (2) executed copies of a proposed Supplemental Agreement for Construction Engineering Services for the above referenced project, for your review and approval. Please process at your earliest convenience, and don't hesitate to call if you have any questions. Sincerely, cc: Marvin Stoner, INDOT, Seymour Distdct Thomas R. Galligan Mayor Jacobi, Toombs and Lanz, inc. Consulting Engineers 120 Bell Avenue Clarksville, Indiana 47129 812 288.6646 FAX: 812 288-6656 January 20, 1997 Mr. Thomas R. Galligan, Mayor Room 404, City-County Building Jeffersonville, Indiana 47130 Re: HambUrg Pike/Dutch Lane Intersection Improvements Request for Supplemental Fees Dear Mayor Galligan: The purpose of this letter is to request that the enclosed Supplemental Agreement for Construction Engineering Services in connection with the HambUrg Pike/Dutch Lane Intersection Improvements Project be approved by the City and forwarded to INDOT for their review. The reasons for this request are detailed on page foUr (4) of the request. The total amount of the additional request is $11,850.72. The City's share is 20 % of this amount ($2,370.14), and the State's share is 80% (9,480.58). The additional monies are required to cover inspection expenses that are being incurred in this project. Thank you for yoUr assistance and please call if you have any questions or need any additional information. Sincerely, John H. Toombs, Jr. P.E. Jorge I. [.ar=, P.E. SIFPPI,EMENTAL AGREEMFdSLT This Supplemental Agreement made and entered into this day of January, 1997, by and between the City of J'effersonville, acting by and through the Board of Public Works and Safety, hereinafter referred to as the "LOCAL PUBLIC AGENCY", and Sacobi, Toombs and Lanz, Inc., Consulting Engineers, 120 Bell Avenue, Clarksville, Indiana, 47129, hereinafter referred to as the "CONSULTANT", WITNESSETEI WHEREAS, the LOCAL PUBLIC AGENCY and the CONSULTANT did, on November 4, 1991, enter into an agreement providing necessary Construction Engineering Services required in connection with Federal Aid Project No. STP-M-MG-C700( )~ Hamburg Pike/Dutch Lane Intersection Improvements, including installation of traffic signal, traffic lanes, and profile correction, located in the city of Jeffersonville, in Clark County, Indiana. WHEREAS, it has become necessary to continue to provide Construction Engineering Services required to complete this project, and, WHEREAS, the Construction Engineering work required to complete this project is appropriate, and will result in an adjustment to the maximum fee. NOW THEREFORE, it is agreed by and between the parties hereto to the following additions or changes in the agreement: APPENDIX 'D' AMOUNT OF PAYMENT 4. The total compensation for Section A (1), (2) and (3) of the Appendix "D" shall not exceed $ 37,062.72 unless approved in writing by the Local Public Agency, Indiana Department of Transportation and Federal Highway Administration. A breakdown of the estimated costs for the project is as follows: Base Payroll Cost $ 14,897.60 Payroll Burden and General Overhead $ 1.8,768.76 Estimated Total Labor and Overhead Costs $ 33,666.36 Fixed Fee $ 3,272.36 Direct Non-Salary Costs $ ~ Total $ 37,062.72 INSERT BOARD OF PUBLIC WORKS January 21, 1997 Fuel, asphalt and limestone bids City Attorney, Anne Marie Sedwick, reviewed the bids that the Board had opened at its January 6, 1997 meeting. She recommended that the Board accept the Iow bid in each category as follows: 1. Makowsky Oil for fuel 2. Sellersburg Stone for crushed limestone and cold patch 3. Asphalt Supply for asphalt to be picked up at the plant Gohmann Asphalt and Construction for paving (i.e. asphalt and primer to be applied by the construction company). The City Attorney, Sedwick, recommended that the Gohmann Asphalt bid be accepted conditional upon Gohmann entering into a hold harmless agreement with the City and showing the City as an additional named insured as required in the Request for Bids. Director Harrod made the Motion to accept the bids as recommended, seconded by Director Lakeman and carried unanimously. EXCEPT as herein modified, charged and supplemented, all items of the original agreement dated November 4, 1991, shall continue in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Supplemental Agreement the day and year first mentioned above. CONSI II.TANT JACOBI, TOOMBS AND LANZ, INC. LOCAL P UBLI_~C_~N C Y BOARD OF PUBLIC WORKS AND SAFETY JEFFERSONVILLE, INDIANA John H. Toombs, Jr., President ATTEST: Thomas R. Galligan, Mayor Harold "Pee Wee" Lakeman, Member Jorge I. Lanz, Secretary Anthony Harrod, Member ATTEST: C. Richard Spencer, Clerk-Treasurer APPROVED AS TO LEGALITY AND FORM: Ann Marie Sedwick Attorney for the City of Jeffersonville S-I IPPLEMF_~LTAL~.GREEME]~T #l ~OF PROPQSED~EXTRA WORK FEE PROJECT NO. STP-M-MG-C700( ) HAMBL~G PIKELD_~ IISIERSEC~ON IMPROXEME~LT_S M~NVIOISR 1~O3~ CLASSIFICATI_O~ HOITRS Project Engineer (Grimes) 24 Resident Project Rep. (Bandy) 380 INDIRECT COSTS: g~kGE_RATE ~ 18.50 $ 444.00 13.00 $ 4,940.00 Total Direct Labor: $ 5,384.00 Direct Labor X 120.11% Total Labor Costs Fixed Fee Total Additional C.E. Costs $ 6,466.72 $ 11,850.72 $ 0.00 $ 11,850.72 Contract N.T.E. Amount Adjusted Contract N.T.E. Amount $ 25,212.00 $ 37,062.72 PROJECT NO. STP-M-MG-CT00( ) HAMBURG PIKE/DUTCH LANE INTERSECTION IMPROVEMENTS ~ff~$TIF]LCAT[ON EOR ADDITIONAL CO]MPENSAT_I_O~LFO-R The original Construction Engineering Agreement was negotiated in 1991, with projected wage rates for 1992. The project construction has not taken place until 1996 and 1997, and wage rates are greater than the amountS projected for 1992. Also, the Resident Construction Representative has required time to complete the required paperwork for preparation of the Construction Record. The As-Bid contract price was $308,708~89. Change orders have increased the construction cost by $10,900.35 to a total of $319,609.24. The revised not-to-exceed fee of $37,062.72 is within the 12% of construction cost allowed by INDOT.