HomeMy WebLinkAbout01-12-1998MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY
OF THE CITY OF JEFFERSONVILLE, INDIANA
MONDAY JANUARY 12, 1998
Mayor Thomas R. Galllgan called the meeting to order at 9:30 A.M., and
on call of the roll those members present were: Engineer Bob Miller,
and Planning and Development Director Jim Urban.
Also present were: Street Commissioner George Trembly, City Attorney
Anne Marie Sedwick Galligan, Sewage Office Manager Bob Goldman, Police
Chief Mike Pavey, Wastewater Treatment Plant Director Scott Timmerman,
E.M.C. Assistant Director Kevin Wright, Animal Shelter Director Jim
Gillenwater, Building Commissioner Yancey Pinkston, Fire Chief Mike
Smith, Vehicle Maintenance Director Mike Ewton, Redevelopment
Secretary Donna Kammeyer, and Clerk Barbara Hotlis.
Director Urban made the motion to approve the claim as presented,
seconded by Engineer Miller and carried unanimously.
Engineer Miller made the motion to approve the.payrolls as presented,
seconded by Director Urban, and carried unanimously.
SEWER PROBLEM
Ms. Pauline Oliver, a resident of 3016 Holmans Lane, appeared before
the Board to tell of sewer problems at her residence. She experienced
raw sewage in her basement and called Rotto Rooter who told her the
problem was a City problem. The City came out and inspected the
drain. This has been cleaned and new carpet installed. This past
Thursday the basement flooded again this time with rain water. They
have taken the carpet up but can use it again. Mayor Galligan said
this is the first time he has heard of the problem. Director
Timmerman said following the second incident rock was pulled from the
line. Mayor Galligan promised this will not happen again. Ms. Oliver
presented Mayor Galligan with a letter stating the damage expenses
incurred. Mayor Galligan said this will be discussed.
REQUEST FOR CITY SEWERS
Mr. Henry Faurest, representing Long View Beach Homeowners Association
appeared before the Board requesting City sewer service to 110 lots.
The Health Department has encouraged the City to take on any that are
requested. Mr. Faurest was told yes, they can get sewers. There is a
$1,500 tap in fee and they would pay one and one half times the
regular rate. Mr. Faurest said the group is planning to get quotes
for an engineer for the project. Mr. Faurest said they do plan to put
a lift station in. Director Tlmmerman said the existing lift station
may need to be upgraded. Mr. Faurest is aware of this. Other options
were discussed. At the conclusion of all discussion, Engineer Miller
made the motion to approve Long View Beach Homeowners Association to
proceed with plans to become a part of the City sewer system providing
all proper permits and approvals are met, seconded by Director Urban
and carried unanimously.
PAGE 2
JANUARY 12, 199S
SPEED LIMIT ON MAIN STREET
Mr. ~ichard'Murray, resident of 538 Main Street, .appeared before the
Board to request the speed limit on Main Street be reduced from 35 MPH
to 25 MPH. He has talked with 18 of the homeowners on the street and
all are in favor. Mr. Murray is also concerned with the short yellow
on the traffic signals on 8th Street. Part of Main Street is a school
zone and there is a lot of pedestrian traffic in the area. Mr. Murray
asks the speed limit be reduced and enforced. Chief Pavey said the
speed limit will be enforced. Discussion followed as to what the
speed limit should be. Engineer Miller made the motion to set the
speed limit on Main Street from Utica Pike to 10th Street at 25 MPH,
and have the lights on Eight Street checked, seconded by Director
Urban and carried unanimously.
CONSTRUCTION MANAGEMENT PROPOSAL
Director Urban sent out 22 letters requesting quotes for proposals for
construction managment of the Jeff Riverfront Terrace Lawn Area.
Director Urban opened the two RFQ's that were received. These are
from Jacobi, Toombs, and Lanz and HNTB Corporation. Director Urban
reviewed them for proper content. Director Urban made the motion to
take these proposals under advisement~ seconded by Engineer Miller and
carried unanimously.
DONATION OF POLICE VEHICLE
Chief Pavey requests permission to transfer the title to a 1990
Chevrolet Van to the Clark County Sheriff's Department. This van has
an excess of 130,000 miles and was previously donated to the City by
NBD. The Sheriff's Department has donated a van to the City. Engineer
Miller made the motion to transfer the title to the van as requested
by Chief Pavey, seconded by Director Urban, passing unanimously.
ABANDONED VEHICLE POLICY
Chief Pavey presented a policy on abandoned vehicles. Attorney
Sedwick Galligan has reviewed this. Engineer Miller made the motion
to approve the Abandoned Vehicle Policy as presented, seconded by
Director Urban and carried unanimously.
FUEL BIDS
Attorney Sedwick Galligan presented the Board with a spread sheet on
the bids received for fuel. As Jackson Jennings has included State
tax and Makowsky did not, adjustments have been made to allow for
equal perusal. Makowsky Oil bid contained a flucuation clause and
Jackson Jennings did not contain this clause. Flucuation is allowed
by State Statute. Emergency delivery and octaine levels were
discussed. 'Chief Smith stated that for 24 years there has not been a
problem with Ma~wsky _Qil with service or quai~-~?- Following all
discussion, Engineer Mll[-~-r::-made the motion to approve Makowsky~il
for fuel service, seconded by Dl~-c-t~-Urban and carried unanimously.
PAGE 3
JANUARY 12, 1998
CRUSHED STONE BIDS
Attorney Sedwick reviewed the differences in the bids for crushed
stone, saying Liters Quarry is clearly low. Engineer Miller made the
motion to award the bid for crushed stone to Liter's Quarry, seconded
by Director Urban and carried unanimouslY.
SURFACE MIX BIDS
Attorney Sedwick reviewed the bids for surface mix. Commissioner
Trembly stated he has had problems with the quality of work done by
Anderson Paving in the past. The specifications required two rollers
be used. The Gohman bid did state two rollers would be used and the
Anderson bid did not state two would be used. Following discussion,
Director Urban made the motion to accept the bid for surface mix from
Gohman Asphalt and Construction Inc., seconded by Engineer Miller and
carried unanimously.
LOAN TO DEPARTMENT OF REDEVELOPMENT
Director of Redevelopment Phil McCauley appeared before the Board to
request a loan in the amount of $50,000 from the Sewer Department to
the Department of Redevelopment. Director McCauley explained this
will be used for upfront costs regarding the Vogt Valve project that
will be reimbursed. The cost of the project will be paid with grant
funds for 75% of the project and the other 25% will be paid from
T.I.F. proceeds. This amount will be paid back by the end of the
year. Director Urban made the motion to approve the loan to, the
Department of Redevelopment in the amounty of S50,000, seconded by
Engineer Miller and carried unanimously.
There being no further business to come before the Board of Public
Works and Safety, Director Urban made the motion to adjourn at 10:30
A.M., seconded by Engineer Mlller~e~
ATTE