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HomeMy WebLinkAbout01-12-1998MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF JEFFERSONVILLE, INDIANA MONDAY JANUARY 12, 1998 Mayor Thomas R. Galllgan called the meeting to order at 9:30 A.M., and on call of the roll those members present were: Engineer Bob Miller, and Planning and Development Director Jim Urban. Also present were: Street Commissioner George Trembly, City Attorney Anne Marie Sedwick Galligan, Sewage Office Manager Bob Goldman, Police Chief Mike Pavey, Wastewater Treatment Plant Director Scott Timmerman, E.M.C. Assistant Director Kevin Wright, Animal Shelter Director Jim Gillenwater, Building Commissioner Yancey Pinkston, Fire Chief Mike Smith, Vehicle Maintenance Director Mike Ewton, Redevelopment Secretary Donna Kammeyer, and Clerk Barbara Hotlis. Director Urban made the motion to approve the claim as presented, seconded by Engineer Miller and carried unanimously. Engineer Miller made the motion to approve the.payrolls as presented, seconded by Director Urban, and carried unanimously. SEWER PROBLEM Ms. Pauline Oliver, a resident of 3016 Holmans Lane, appeared before the Board to tell of sewer problems at her residence. She experienced raw sewage in her basement and called Rotto Rooter who told her the problem was a City problem. The City came out and inspected the drain. This has been cleaned and new carpet installed. This past Thursday the basement flooded again this time with rain water. They have taken the carpet up but can use it again. Mayor Galligan said this is the first time he has heard of the problem. Director Timmerman said following the second incident rock was pulled from the line. Mayor Galligan promised this will not happen again. Ms. Oliver presented Mayor Galligan with a letter stating the damage expenses incurred. Mayor Galligan said this will be discussed. REQUEST FOR CITY SEWERS Mr. Henry Faurest, representing Long View Beach Homeowners Association appeared before the Board requesting City sewer service to 110 lots. The Health Department has encouraged the City to take on any that are requested. Mr. Faurest was told yes, they can get sewers. There is a $1,500 tap in fee and they would pay one and one half times the regular rate. Mr. Faurest said the group is planning to get quotes for an engineer for the project. Mr. Faurest said they do plan to put a lift station in. Director Tlmmerman said the existing lift station may need to be upgraded. Mr. Faurest is aware of this. Other options were discussed. At the conclusion of all discussion, Engineer Miller made the motion to approve Long View Beach Homeowners Association to proceed with plans to become a part of the City sewer system providing all proper permits and approvals are met, seconded by Director Urban and carried unanimously. PAGE 2 JANUARY 12, 199S SPEED LIMIT ON MAIN STREET Mr. ~ichard'Murray, resident of 538 Main Street, .appeared before the Board to request the speed limit on Main Street be reduced from 35 MPH to 25 MPH. He has talked with 18 of the homeowners on the street and all are in favor. Mr. Murray is also concerned with the short yellow on the traffic signals on 8th Street. Part of Main Street is a school zone and there is a lot of pedestrian traffic in the area. Mr. Murray asks the speed limit be reduced and enforced. Chief Pavey said the speed limit will be enforced. Discussion followed as to what the speed limit should be. Engineer Miller made the motion to set the speed limit on Main Street from Utica Pike to 10th Street at 25 MPH, and have the lights on Eight Street checked, seconded by Director Urban and carried unanimously. CONSTRUCTION MANAGEMENT PROPOSAL Director Urban sent out 22 letters requesting quotes for proposals for construction managment of the Jeff Riverfront Terrace Lawn Area. Director Urban opened the two RFQ's that were received. These are from Jacobi, Toombs, and Lanz and HNTB Corporation. Director Urban reviewed them for proper content. Director Urban made the motion to take these proposals under advisement~ seconded by Engineer Miller and carried unanimously. DONATION OF POLICE VEHICLE Chief Pavey requests permission to transfer the title to a 1990 Chevrolet Van to the Clark County Sheriff's Department. This van has an excess of 130,000 miles and was previously donated to the City by NBD. The Sheriff's Department has donated a van to the City. Engineer Miller made the motion to transfer the title to the van as requested by Chief Pavey, seconded by Director Urban, passing unanimously. ABANDONED VEHICLE POLICY Chief Pavey presented a policy on abandoned vehicles. Attorney Sedwick Galligan has reviewed this. Engineer Miller made the motion to approve the Abandoned Vehicle Policy as presented, seconded by Director Urban and carried unanimously. FUEL BIDS Attorney Sedwick Galligan presented the Board with a spread sheet on the bids received for fuel. As Jackson Jennings has included State tax and Makowsky did not, adjustments have been made to allow for equal perusal. Makowsky Oil bid contained a flucuation clause and Jackson Jennings did not contain this clause. Flucuation is allowed by State Statute. Emergency delivery and octaine levels were discussed. 'Chief Smith stated that for 24 years there has not been a problem with Ma~wsky _Qil with service or quai~-~?- Following all discussion, Engineer Mll[-~-r::-made the motion to approve Makowsky~il for fuel service, seconded by Dl~-c-t~-Urban and carried unanimously. PAGE 3 JANUARY 12, 1998 CRUSHED STONE BIDS Attorney Sedwick reviewed the differences in the bids for crushed stone, saying Liters Quarry is clearly low. Engineer Miller made the motion to award the bid for crushed stone to Liter's Quarry, seconded by Director Urban and carried unanimouslY. SURFACE MIX BIDS Attorney Sedwick reviewed the bids for surface mix. Commissioner Trembly stated he has had problems with the quality of work done by Anderson Paving in the past. The specifications required two rollers be used. The Gohman bid did state two rollers would be used and the Anderson bid did not state two would be used. Following discussion, Director Urban made the motion to accept the bid for surface mix from Gohman Asphalt and Construction Inc., seconded by Engineer Miller and carried unanimously. LOAN TO DEPARTMENT OF REDEVELOPMENT Director of Redevelopment Phil McCauley appeared before the Board to request a loan in the amount of $50,000 from the Sewer Department to the Department of Redevelopment. Director McCauley explained this will be used for upfront costs regarding the Vogt Valve project that will be reimbursed. The cost of the project will be paid with grant funds for 75% of the project and the other 25% will be paid from T.I.F. proceeds. This amount will be paid back by the end of the year. Director Urban made the motion to approve the loan to, the Department of Redevelopment in the amounty of S50,000, seconded by Engineer Miller and carried unanimously. There being no further business to come before the Board of Public Works and Safety, Director Urban made the motion to adjourn at 10:30 A.M., seconded by Engineer Mlller~e~ ATTE