HomeMy WebLinkAbout07-22-2002MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY
OF THE CITY OF JEFFERSONVILLE, INDIANA
July 22, 2002
Mayor Galligan called the meeting to order at 9:35 a.m. Parks Director Elliot and Police Chief
Pavey sat in for City Engineer Bob Miller and Councilperson Rob Waiz, with Clerk Treasurer
Peggy Wilder at the desk.
Also present were: Deputy Clerk Lynne Mayfield, Mayor's Assistant Dustin White, Personnel
Director Ellis, Wastewater Treatment Director Crawford, Redevelopment Director Duggins,
Administrator Rich Davis, Fire Chief Smith, Animal Control Director Wilder, Engineer Dixon,
Building Commissioner Gavin and Vehicle Maintenance Director Drury.
Clerk Treasurer Wilder presented the minutes of the June 17, 2002, June 24, 2002 and
July 1, 2002 meetings. Engineer Miller made a motion to approve the minutes as
presented, seconded by Chief Smith and carded unanimously.
Payroll was presented for approval. Engineer Miller made a motion to approve the
payroll, seconded by Chief Smith and carried unanimously.
FIRE TRUCK BID OPENING
Mayor Galligan asked if any bids had been received for the 75' Quint Fire Track, and
was presented with four unopened bids by Deputy Clerk Lynne Mayfield. Mayor
Galligan opened the bid proposal fi.om Crossroads Emergency Vehicles, Inc. He said
a bid bond was included, along with Non-Occlusion Affidavit. The amount of the
proposal was $487,750. The raised roof along the sides of cab is included. If not
wanted delete $3,570. Air ride suspension is $5,700. Mayor Galligan opened the
second bid proposal fi.om Pierce Midwest Fire and Safety Equipment. The total bid
price is $506,695.26. Deduct $1,150 for engine and $5,513 for a chassis deduction
Aerial deduction is $2,671. Total deductions are $16,876. Total bid is $489,319.26
with deductions. Non-Occlusion Affidavit and bid bond are included. Bid proposal
number three fi.om Smeal was opened by Mayor Galligan. He noted the Non-
Occlusion Affidavit and bid bond were included. Bid price is $464,995. The fourth
bid fi.om Stoops American Freightliner was opened by Mayor Galligan. The bid
proposal included a 55% bid bond and non-occlusion affidavit. Two prices were
quoted: a demo Aerial at $497,897, and a Custom Aerial at $530,690. Engineer Miller
made a motion to look the bids over for one week and make a recommendation at the
next meeting of the Board of Public Works, seconded by Chief Smith and carried
unanimously.
SPECIAL EVENT PARKING
Kelly Mullen appeared before the Board to request a barricade for her parking lot on Saturday,
August 10, 2002 fi.om 11:00 am until 5:00 pm. She is hosting an event at her at her beauty shop
in the Triangle building at 6* and Kentucky Streets. Engineer Miller made a motion to approve
her request, seconded by Fire Chief Smith and carded unanimously.
HOMELESS VETERANS FUNDRAISER
Van Proctor of 1909 Hunters Trace appeared before the Board regarding a fundraiser for
homeless veterans. He said the National Convention is to be held in Louisville this year. A horse
ride is to take place across the Second Street Bridge on August 12, 2002 and he is requesting
space to park the horse trailers at the foot of the bridge. Mayor Galligan told him that no special
permission is required, although the bridge would require dosing on the Indiana side. Mr.
Proctor invited all public officials to attend to help raise awareness for homeless veterans.
Engineer Miller made a motion to close the Second Street Bridge on August 12, 2002 fi.om 10
am until 2:00 pm, seconded by Fire Chief Smith and carried unanimously.
COURT AVENUE EXTENSION
Engineer Miller told the Board that he sent out requests for INDOT Board Certified Engineers to
do the inspection on the Court Avenue Extension. He said he sent out eight requests and received
two responses. They came fi.om BS Engineering in Indianapolis, with a rate of 135% and Jacobi,
Toombs and Lanz with a rate of 125%. Engineer Miller made a motion that Jacobi, Toombs and
Lanz be hired as inspectors for the Court Avenue Extension, seconded by Fke Chief Smith and
carded unanimously.
1021 KEHOE LANE
Building Commissioner Gavin told the Board that Ron Long of 1021 Kehoe Lane had been cited
for non-compliance regarding removal of open storage. Commissioner Gavin said Mr. Long was
given ten days for removal. Commissioner Gavin said Mr. Long was present, and that the
property had been a constant source of complaints. He presented the Board with photographs
taken of the property. Mayor Galligan asked Mr. Long his plans for cleating the property and
Mr. Long told the Board that he is in the process of cleaning it up, and would have it cleaned in
the next two to three weeks. The Mayor said the problem was that he lived in a residential
neighborhood and was not permitted open storage. Commissioner Gavin said that any thing not
parked on a hard surface would have to be moved. Mayor Galligan recommended to Mr. Long
that he request a zoning variance to build a storage garage. The mayor also told him that the
Board would give him 60 days, the date of September 15, 2002 to clean all open storage except
for the Bedford stone and concrete blocks. After that he recommended a fine of $25 per day.
Mayor Galligan said he would be given an additional thirty days, to the date of October 15, 2002
to clean up the Bedford stone and concrete. Fire Chief made a motion to accept Mayor
Galligan's recommendation, seconded by Engineer Miller and carried unanimously.
CITATION TO TERRY BRANSON
Planning and Zoning Director Ecker appeared before the Board regarding complaints about a
fence at 501 Amelie Drive. Planning and Zoning Director Ecker told the Board that property
owner Terry Branson did not have a permit to build the fence. Ecker asked ifBranson was
present and there was no indication that he was. Ecker said that the neighbors had called to
complain numerous times, and that his response was that since he lived in the county (two-mile
fringe), he was unaware of the need for the permit. She said he put the fence up backwards, with
the structural face pointing outward. Ecker said he applied for a variance but was denied. She
said the Board of Zoning Appeals gave him a time frame to either put a shadow box on the fence
or mru it around. He has done neither. Planning and Zoning Director Ecker said that the code
enforcement officer talked with him numerous times. He indicated that he would have the
problem resolved by June 27, 2002, but nothing has been done. The Mayor said he needed to
take the fence down, but Ecker said this was not possible because a pool had been put in. Mayor
Galligan recommended that he be sent notice that he will be given until July 31, 2002 to get it
done. After that date he will be fined $100 per day until he complies. The Mayor asked if he had
a permit for the pool. Commissioner Gavin did not think so but would check on it. He
recommended that that be dealt with separately, and Mayor Galligan recommended a separate
fine if the pool was not taken care of as well. Engineer Miller made a motion to accept the
recommendation of the Mayor regarding the fence, seconded by Chief Smith and carded
unanimously.
CITATION TO MIKE JOHNS
Planning and Zoning Director Ecker discussed Mike Johns, who formerly had a business at
Spring and Market Street downtown Jeffersonville. He received a variance in April of 2001 to re-
locate his business to 2205 Dutch Lane. At that time the Zoning Board gave him a variance to
allow his parking lot to remain gravel until the drainage problems were fixed. The drainage
problems went un-resolved and the City cited him. Mr. Johns has since hired Attorney David
Nachand, who said there was a miscommunication and that Mr. Johns believed the drainage
problems were to be repaired by the City. Engineer Miller said that he had gone out to inspect
the property and recommend repaired. Ecker said there are also other problems with the lot,
including open storage. Attorney Nachand said he believes that part of the problem come fi.om
two different drainage problems. He indicated that Mr. Paul Primavera had been hired to help
resolve the drainage problem and that he would be in contact with Engineer Miller. Mayor
Galligan recommended that Mr. Johns have 90 days to correct the problem and pave the lot. Fke
Chief Smith made a motion to accept the Mayor's recommendation, seconded by Engineer
Miller and carded unanimously. If they have financial difficulty doing so they are to contact the
Board as soon as possible.
TREE ISSUE- 431 WEST MARKET
Barney O'Hare appeared before the Board to address a problem with the Street Department. He
said he had contacted Mayor Galligan and received no response. He told the Board that on June
11, 2002 he hired an unemployed neighbor to help him cut down some tree limbs. He indicated
that the trees were on city property and causing him problems. Mr. O'I-Iare said he contacted the
Street Department to pick up the limbs and was told the pick up was unauthorized. He
complained that city trucks have picked up limbs on other property but refuse to pick his up. Mr.
O'Hare said that Street Commissioner Grant was sent registered mail concerning the problem
and it was refused. Mr. O'Hare said he will have it picked up at his expense and bill the City.
Street Commissioner G~rant told the Board that he had never spoken with Mr. O'Hare regarding
this issue. Grant said Mr. O'Har¢ was given a copy of the Ordinance regarding tree trimming.
Mayor Galligan said the City was not supposed to pick up limbs cut down by a professional
company. Mayor Galligan told Mr. O'Hare that the City would look into the problem.
OTHER BUSINESS
Nelly Knowland requested that the neighborhood dumpster be placed in her neighborhood on
August 10, 2002 to be picked up the following Monday. Street Commissioner Grant said he
would place it on the closest hard surface. Mayor Galligan said the City would work out a
location.
There being no further discussion to come before the Board, Engineer Miller made a motion to
adjourn the meeting at 10:50 a.m.
Mayor Tli~omas-Galligan~ 0 ~
ATTEST:
Clerk Treasurer Peggy Wilder