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HomeMy WebLinkAbout07-22-2002MINUTES OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF JEFFERSONVILLE, INDIANA July 22, 2002 Mayor Galligan called the meeting to order at 9:35 a.m. Parks Director Elliot and Police Chief Pavey sat in for City Engineer Bob Miller and Councilperson Rob Waiz, with Clerk Treasurer Peggy Wilder at the desk. Also present were: Deputy Clerk Lynne Mayfield, Mayor's Assistant Dustin White, Personnel Director Ellis, Wastewater Treatment Director Crawford, Redevelopment Director Duggins, Administrator Rich Davis, Fire Chief Smith, Animal Control Director Wilder, Engineer Dixon, Building Commissioner Gavin and Vehicle Maintenance Director Drury. Clerk Treasurer Wilder presented the minutes of the June 17, 2002, June 24, 2002 and July 1, 2002 meetings. Engineer Miller made a motion to approve the minutes as presented, seconded by Chief Smith and carded unanimously. Payroll was presented for approval. Engineer Miller made a motion to approve the payroll, seconded by Chief Smith and carried unanimously. FIRE TRUCK BID OPENING Mayor Galligan asked if any bids had been received for the 75' Quint Fire Track, and was presented with four unopened bids by Deputy Clerk Lynne Mayfield. Mayor Galligan opened the bid proposal fi.om Crossroads Emergency Vehicles, Inc. He said a bid bond was included, along with Non-Occlusion Affidavit. The amount of the proposal was $487,750. The raised roof along the sides of cab is included. If not wanted delete $3,570. Air ride suspension is $5,700. Mayor Galligan opened the second bid proposal fi.om Pierce Midwest Fire and Safety Equipment. The total bid price is $506,695.26. Deduct $1,150 for engine and $5,513 for a chassis deduction Aerial deduction is $2,671. Total deductions are $16,876. Total bid is $489,319.26 with deductions. Non-Occlusion Affidavit and bid bond are included. Bid proposal number three fi.om Smeal was opened by Mayor Galligan. He noted the Non- Occlusion Affidavit and bid bond were included. Bid price is $464,995. The fourth bid fi.om Stoops American Freightliner was opened by Mayor Galligan. The bid proposal included a 55% bid bond and non-occlusion affidavit. Two prices were quoted: a demo Aerial at $497,897, and a Custom Aerial at $530,690. Engineer Miller made a motion to look the bids over for one week and make a recommendation at the next meeting of the Board of Public Works, seconded by Chief Smith and carried unanimously. SPECIAL EVENT PARKING Kelly Mullen appeared before the Board to request a barricade for her parking lot on Saturday, August 10, 2002 fi.om 11:00 am until 5:00 pm. She is hosting an event at her at her beauty shop in the Triangle building at 6* and Kentucky Streets. Engineer Miller made a motion to approve her request, seconded by Fire Chief Smith and carded unanimously. HOMELESS VETERANS FUNDRAISER Van Proctor of 1909 Hunters Trace appeared before the Board regarding a fundraiser for homeless veterans. He said the National Convention is to be held in Louisville this year. A horse ride is to take place across the Second Street Bridge on August 12, 2002 and he is requesting space to park the horse trailers at the foot of the bridge. Mayor Galligan told him that no special permission is required, although the bridge would require dosing on the Indiana side. Mr. Proctor invited all public officials to attend to help raise awareness for homeless veterans. Engineer Miller made a motion to close the Second Street Bridge on August 12, 2002 fi.om 10 am until 2:00 pm, seconded by Fire Chief Smith and carried unanimously. COURT AVENUE EXTENSION Engineer Miller told the Board that he sent out requests for INDOT Board Certified Engineers to do the inspection on the Court Avenue Extension. He said he sent out eight requests and received two responses. They came fi.om BS Engineering in Indianapolis, with a rate of 135% and Jacobi, Toombs and Lanz with a rate of 125%. Engineer Miller made a motion that Jacobi, Toombs and Lanz be hired as inspectors for the Court Avenue Extension, seconded by Fke Chief Smith and carded unanimously. 1021 KEHOE LANE Building Commissioner Gavin told the Board that Ron Long of 1021 Kehoe Lane had been cited for non-compliance regarding removal of open storage. Commissioner Gavin said Mr. Long was given ten days for removal. Commissioner Gavin said Mr. Long was present, and that the property had been a constant source of complaints. He presented the Board with photographs taken of the property. Mayor Galligan asked Mr. Long his plans for cleating the property and Mr. Long told the Board that he is in the process of cleaning it up, and would have it cleaned in the next two to three weeks. The Mayor said the problem was that he lived in a residential neighborhood and was not permitted open storage. Commissioner Gavin said that any thing not parked on a hard surface would have to be moved. Mayor Galligan recommended to Mr. Long that he request a zoning variance to build a storage garage. The mayor also told him that the Board would give him 60 days, the date of September 15, 2002 to clean all open storage except for the Bedford stone and concrete blocks. After that he recommended a fine of $25 per day. Mayor Galligan said he would be given an additional thirty days, to the date of October 15, 2002 to clean up the Bedford stone and concrete. Fire Chief made a motion to accept Mayor Galligan's recommendation, seconded by Engineer Miller and carried unanimously. CITATION TO TERRY BRANSON Planning and Zoning Director Ecker appeared before the Board regarding complaints about a fence at 501 Amelie Drive. Planning and Zoning Director Ecker told the Board that property owner Terry Branson did not have a permit to build the fence. Ecker asked ifBranson was present and there was no indication that he was. Ecker said that the neighbors had called to complain numerous times, and that his response was that since he lived in the county (two-mile fringe), he was unaware of the need for the permit. She said he put the fence up backwards, with the structural face pointing outward. Ecker said he applied for a variance but was denied. She said the Board of Zoning Appeals gave him a time frame to either put a shadow box on the fence or mru it around. He has done neither. Planning and Zoning Director Ecker said that the code enforcement officer talked with him numerous times. He indicated that he would have the problem resolved by June 27, 2002, but nothing has been done. The Mayor said he needed to take the fence down, but Ecker said this was not possible because a pool had been put in. Mayor Galligan recommended that he be sent notice that he will be given until July 31, 2002 to get it done. After that date he will be fined $100 per day until he complies. The Mayor asked if he had a permit for the pool. Commissioner Gavin did not think so but would check on it. He recommended that that be dealt with separately, and Mayor Galligan recommended a separate fine if the pool was not taken care of as well. Engineer Miller made a motion to accept the recommendation of the Mayor regarding the fence, seconded by Chief Smith and carded unanimously. CITATION TO MIKE JOHNS Planning and Zoning Director Ecker discussed Mike Johns, who formerly had a business at Spring and Market Street downtown Jeffersonville. He received a variance in April of 2001 to re- locate his business to 2205 Dutch Lane. At that time the Zoning Board gave him a variance to allow his parking lot to remain gravel until the drainage problems were fixed. The drainage problems went un-resolved and the City cited him. Mr. Johns has since hired Attorney David Nachand, who said there was a miscommunication and that Mr. Johns believed the drainage problems were to be repaired by the City. Engineer Miller said that he had gone out to inspect the property and recommend repaired. Ecker said there are also other problems with the lot, including open storage. Attorney Nachand said he believes that part of the problem come fi.om two different drainage problems. He indicated that Mr. Paul Primavera had been hired to help resolve the drainage problem and that he would be in contact with Engineer Miller. Mayor Galligan recommended that Mr. Johns have 90 days to correct the problem and pave the lot. Fke Chief Smith made a motion to accept the Mayor's recommendation, seconded by Engineer Miller and carded unanimously. If they have financial difficulty doing so they are to contact the Board as soon as possible. TREE ISSUE- 431 WEST MARKET Barney O'Hare appeared before the Board to address a problem with the Street Department. He said he had contacted Mayor Galligan and received no response. He told the Board that on June 11, 2002 he hired an unemployed neighbor to help him cut down some tree limbs. He indicated that the trees were on city property and causing him problems. Mr. O'I-Iare said he contacted the Street Department to pick up the limbs and was told the pick up was unauthorized. He complained that city trucks have picked up limbs on other property but refuse to pick his up. Mr. O'Hare said that Street Commissioner Grant was sent registered mail concerning the problem and it was refused. Mr. O'Hare said he will have it picked up at his expense and bill the City. Street Commissioner G~rant told the Board that he had never spoken with Mr. O'Hare regarding this issue. Grant said Mr. O'Har¢ was given a copy of the Ordinance regarding tree trimming. Mayor Galligan said the City was not supposed to pick up limbs cut down by a professional company. Mayor Galligan told Mr. O'Hare that the City would look into the problem. OTHER BUSINESS Nelly Knowland requested that the neighborhood dumpster be placed in her neighborhood on August 10, 2002 to be picked up the following Monday. Street Commissioner Grant said he would place it on the closest hard surface. Mayor Galligan said the City would work out a location. There being no further discussion to come before the Board, Engineer Miller made a motion to adjourn the meeting at 10:50 a.m. Mayor Tli~omas-Galligan~ 0 ~ ATTEST: Clerk Treasurer Peggy Wilder