HomeMy WebLinkAbout01-02-2001 r--
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MINUTES OF THE BOARD OF PUBLIC WORKS AND
SAFETY
OF THE CITY OF JEFFERSONVILLE, INDIANA
JANUARY 2, 2001
Engineer Miller sat in for Mayor Galligan and called the meeting to order at 10:00 A.M.,
and on call of the roll those members present were: Personnel Director Ellis, and
Councilperson Frantz.
Also present were: Building Commissioner Larry Decker, Vehicle Maintenance
Foreman Mike Ewton, Safety Director Rodden, Redevelopment Assistant Director
Duggins, City Attorney Galligan, Asst. Wastewater Sewage Director Wilkey, Street
Commissioner Grant, Parks Superintendent Elliott, Police Chief Pavey, Fire Chief Mike
Smith, and Clerk Lynne Mayfield.
Councilperson Frantz made the motion to approve the payroll as presented, seconded by
Personnel Director Ellis and carried unanimously.
! DENTAL INSURANCE
The City's health insurance agent of record, Edward Culpepper Cooper, appeared before
the Board to recommend that the City begin self-insuring it's employee dental plan. He
recommends having Companion Life administer the self-insurance dental plan. Mr.
Cooper said he has looked at the City's dental claims history, and based upon the
information he gathered, the City could save $25, 163.70 per year by switching to self-
funded dental insurance while leaving the employee benefits exactly the same.
Councilperson Frantz made the motion to approve switching from Metropolitan Life to
Companion Life effective February 1, 2001, seconded by Personnel Director Ellis and
carried unanimously.
Mr. Cooper asked the Board to approve a claim pre-paying the first month's
administration cost for the Companion dental self-insurance. Councilperson Frantz made
the motion to approve the claim, seconded by Personnel Director Ellis and carried
unanimously.
I
340 PEARL STREET
Building Commissioner Decker told the Board that the building at 340 Pearl Street
(Indiana Hotel) was damaged due to an accident on 12-8-00. Mr. Decker recommended
two options.(see attached Ex.A) Option 1 is to remove the building due to many code
violations. Option 2 states what will be required in order to repair and restore the
building. The owner, Mr. Coots said he is waiting to hear from his insurance company.
Councilperson Frantz made the motion to approve the two options and 60 days for Mr.
Coots to select Option 1 or 2 and to notify Building Commissioner Decker of his choice,
seconded by Personnel Director Ellis and carried unanimously.
GRADER LEASE
City Attorney Galligan asked the Board to approve a one year lease on a motor grader at
$1,687.06 per month. Councilperson Frantz made the motion to approve the lease,
seconded by Personnel Director Ellis and carried unanimously.
There being no further business to come before the Board of Public Works and Safety,
City Engineer Miller made the motion to adjourn at 10:45 A.M., seconded by
FT Councilperson Frantz and carried unanimously.
MAYOR
ATTEST:
CLERK TREASURER
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GROUP
GROUP TERM LIFE AND DENTAL INSURANCE
Prepared for
CITY OF JEFFERSONVILLE
Effective Date: January 1,2001
MAIN OFFICE
301 West Main Street 411 West Hwy. 131 9000 Wessex Place,Suite 203
Muncie,IN 47305-1630 Clarksville,IN 47129 Louisville,KY 40222
(765) 287-0128 • (800) 865-8496 (812) 945-0122 • (800) 292-4619 (502) 584-6741
FAX (765) 287-0182 Fax(812) 945-0109
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CITY OF JEFFERSONVILLE Dental and Life Insurance
LIFE/AD&D
Amount: $50,000
Current Proposed
Rate per$1000 Metropolitan Life Companion Life
LIFE $0.31 $0.30
AD&D $0.05 $0.05
Volume $11,517,500
Monthly Premium $4,146.30 $4,031.13
Annual Savings $1,382.10
DENTAL Met Life Companion
#EE Fully Insured Self-Funded
Employee 90 $14.49 $6.00 Aministration Fee
EE + 1 59 $29.46 per Employee
Family 89 $52.04
238
Monthly Costs $7,673.80 $1,428.00
Annual Costs $92,085.60 $17,136.00
Mo. Paid Claims (Aver.3-yrs) $4,264 $17,136 Admin Fees
Annual $51,168 $51,168 Estimated Claims
$68,304 Estimated Annual Costs
Estimated Savings Dental $23,781.60
Savings Life $1,382.10
Total Estimated Savings $25,163.70
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340 Pearl Street •
01-19-72 Boiler installation
01-22-85 Large punch list
03-20-85 No work on punch list 1-22-85
with order to board up within 30 days
09-17-85 Condemnation letter
11-04-85 Letter to Helen Spaulding for cooperation with renovations
08-30-88 Handicap residence (no ramps)
06-13-89 Boiler safety: Complaint filed with prosecutor's office
08-27-96 Building Commissioner asking for inspection due to
many complaints
09-06-96 Letter to tenants for house keeping, fire hazards
08-14-96 Heating & cooling system
02-11-97 Fire - Letter to Attorney Applegate list of repairs (should
have had a design professional at this point)
02-15-00 Complaint by neighbors - List of requirements for Mr. Coots
09-21-00 List of complaints: Odor, ducts, toilets....
12-05-00 Notified Building Commissioner thru Fire Department, false
alarm but several safety violations
12-06-00 Met with Mr. Coots
Addressed issues of egress windows, ceiling tiles, emergency
lights, unsanitary toilet areas, etc.
12-07-00 Severely damaged northeast corner of building by automobile
12-08-00 Unsafe building letter sent to Mr. Coots to appear before the
BPW&S on January 2, 2001.
RECOMMENDATIONS
Option I
Remove building due to the following:
1. Fire Hazard
2. Nuisance
3. Maintenance
4. Health
5. Work of fire restoration of 1997 was marginal at best and not done
according to 675 IAC 12-6 (Design Release)
6. ADA Requirements
7. Present damage by auto
8. Unfit dwelling local code
Option II
Repair and Restore Building
•
1 . Damage due to 12-8-00 accident to be repaired and restore under 675 IAC
12-6 (Design Release)
2. Since one of the electrical services has been severely damage the service
to be brought up to NEC 230 code (one service per building)
3. Since the damage from the fire on February 1997 was not done to the
the 675 IAC 12-6, a complete evaluation and recommendation of restoring
that section back to code by a register design professional including but not
limited to the following:
a) Complete egress system corridors. Corridor doors,
egress windows, headroom and stairway
b) Electric
c) Toilets
d) Structural
e) Plumbing
f) HVAC
g) ADA requirements
4. All local building codes to be in compliance