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HomeMy WebLinkAbout08-23-2005 Special SessionJeffersonville City Council Special Session Meeting Memorandum - August 23, 2005 - Mayor's Conference Room 7:30 p.m. Meeting called to order by: City Council President Ron Grooms Attendees Councilpersons Sellers, Grooms, Wilson, Perkins, and McCanley. Councilperson Fetz an-ived at 9:00 p.m. Councilperson Zastawny was absent. Also in attcmdance were City Attorney Les Merkley, Clerk Treasurer Peggy Wilder, and Chief Deputy Suzy Bass. Agenda Approval Councilperson Perkins made the motion to move item 4a, Discussion of Annexation Resolution to 7a second by Councilpers0n Sellers passing on a vote of 4-0. The motion was made by Councilperson Sellers to approve the agenda with this change, seconded by Councilperson Wilson and passed 4-0. Council President Grooms thanked Clerk Treasurer Wilder and Chief Deputy Bass for providing snacks for the Council during the meeting. Police Pension Budget Pension Secretary John Monihon presented his budget to the Council for review. Mr. Monihon gave some background information on the Pension Fund to the Council. He explained the DROP Program and told the Council that 2 Police Officers will be retiring under this program in 2006. Clerk Treasurer Wilder said that the City could appeal to have the funds for the DROP Program outside the levy. Mr. Monihon asked the Council to add $4,248.00 for Holiday Pay which he forgot to put in his budget. The motion was made by Councilperson McCauley to approve the Police Pension Fund Budget as presented with the addition of the Holiday Pay seconded by Councilperson Perkins passing on a vote of 4-0. Fire Pension Budget Pension Secretary Marvena Allen presented her budget to the Council for approval. She told the Council that there will be 4 firemen leaving in 2006 under the DROP Program. The motion was made by Councilpers0n Perkins to lower the medical line item to $6,000.00 seconded by Councilperson McCauley passing on a vote of 4-0. The motion was made by Councilperson Perkins to lower the Attorney Fee line item to $1,000.00 seconded by Councilperson Sellers passing on a vote of 4-0. The motion was made by Councilperson Wilson to approve the Fire Pension Budget as presented with the above changes seconded by Councilperson McCauley passing on a vote of 4-0. Animal Shelter Budget Director Harry Wilder and Animal Control Officer Michael Wright presented their budgets for approval. Mr. Wilder said that they will be taking the Animal Control Officer out of the Animal Shelter Budget and creating its own Budget. The motion was made by Councilperson Sellers to move the Animal Control Officer in the mount of $31,827.00 from the Animal Shelter Budget second by Councilperson Wilson passing on a 4-0 vote. Mr. Wilder asked the Council for a raise of more than 3% for his four remaining full time employees. He feels that they work hard and work usually 7 days a week. He would like to give them $1.00 per hour more. After discussion, the motion was made by Councilperson Perkins to increase the salaries $500.00 over their 3% raises, seconded by Councilperson Sellers passing on a vote of 4-0. The motion was made by Councilperson Sellers to take out overtime for the Animal Control Officer and lower the Animal Shelter overtime to $13,500.00 Second by Councilperson McCauley passing on a 4-0 vote. The motion was made by Councilperson McCauley to change Longevity to $3,000.00 seconded by Councilperson Wilson passing on a vote of 4-0. The motion was made by councilperson Sellers to lower the Cell Phone line item to $1,050.00 second by Councilperson McCauley passing on a vote of 4-0. The motion was made by Councilperson Sellers to change line item #363 Equipment to $700.00 seconded by Councilperson McCauley passing on a vote of 4-0. The motion was made by Councilperson Sellers to change the clothing allowance line item to $2,640.00 seconded by Councilperson Perkins passing on a vote of 4-0. The motion was made by Councilperson McCauley to change Social Security and PERF to $12,800.00 seconded by Councilperson Sellers passing on a vote of 4-0. The motion was made by Councilperson Perkins to approve the Animal Shelter Budget as presented with the above changes seconded by Councilperson Wilson passing on a vote of 4-0. Animal Control Officer Budget The Council said that having the Animal Control Officer Budget will help to clarify the intedocal agreement. The motion was made by Councilperson Sellers to approve the budget at $44,827.00.00 seconded by Councilperson Perkins passing on a vote of 4-0. The money will be allocated from the cuts in the Animal Shelter Budget. The motion was made by Councilperson Perkins to take a 10-minute recess seconded by Councilperson McCauley passing on a vote of 4-0. The meeting reconvened at 8:50 p.m. 2 ADA Budget ~ The motion was made by Councilperson Perkins to approve the ADA Budget at $50,000.00 for Curb Cuts seconded by Councilperson Wilson passing on.a vote of 4-0. Cumulative Capital Development Discussion was held on the Cum Cap Budget. Clerk Treasurer Wilder told the Council that we should put in for as much miscellaneous as we can and they will cap it. And also we don't have to spend that much money. This rate is outside the levy but it is controlled. We have asked for 5 cents but because of the cap it can only go to 3.67. The budget has 47,000.00 in it for computer ]ease. Chief Deputy Bass said that this lease was finished and should be added into the miscellaneous line. The motion was made bY Councilperson Perkins to approve the Cumulative Capital Development Fund Budget for $400,000.00 seconded by Councilpcrson Sellers passing on a 4-0 vote. Councilperson Fetz an-ived at this time. EDIT Budget Clerk Treasurer Wilder presented the EDIT Budget to the Council including things that were requested and also different suggestions to consider in the amount of $3,000,000.00. She said that it was only a work sheet. There are some things that are in the Official Plan that she has left in the budget. Council President Grooms asked the Council to go through this work sheet and decide what they may want to move from the general fund budget into the EDIT Budget. More discussion was held on the Budget including where to pay furniture and fixture for the new City Building. It was suggested to put miscellaneous furniture and equipment in the amount of $200,000.00. Discussion was held on whether to move the police cars of $175,000.00 into the EDIT Budget. It was suggested to take out the Park Department Bond Payment from EDIT and leave in Parks Budget. The Council asked Clerk Treasurer Wilder to categorize everything in accordance to the Official Plan. Coun6ilperson Perkins would like clarification from the State on the EDIT money. He thinks the rules are contradictory. Councilperson Fetz handed out a request asking the Council to consider using $10,000.00 of the EDIT money to pay for Special Response Team equipment. It was tentatively decided to take this from the Cum Cap Fund. The Council thanked Clerk Treasurer Wilder for the worksheet. Police Department Budget Council President Grooms asked the Council for direction on whether to make the part time clerical in the Police Budget to a full time position. The motion was made by Councilperson Sellers to amend the Police Budget and change part time position to full time with a salary of $23,950.00 seconded by Councilperson McCauley passing on a 5-0 vote. 3 City Council Budget Council President Grooms said that he talked to Mr. Dickman about the Greenway Project and the Council's Budget needs ~o be increased to $20,000.00 to make up for the shortage from this year and to pay the $15,000.00 for next year. The motion was made by Councilperson McCanley to increase the Greenway line item to $20,000.00 seconded by Councilperson Sellers passing on a vote of 5-0. Clerk Treasurer Wilder told the Council,that they will be short about $12,500.00 for liability insurance for the year. The motion was made by Councilperson McCanley to change the liability insurance to $650,000.00 for the 2006 budget seconded by Councilperson Wilson passing on a vote of 5-0. Councilperson McCauley made the motion to raise the health insurance line item to $2,300,000.00 seconded by Councilperson Sellers passing on a vote of 5-0. Vehicle Maintenance Budget Chief DepUty Bass told the Counml that she will be receiving figures from Becky Shelling for the proposed raises for the mechanics in Vehicle Maintenance. The motion was made by Councilperson McCauley to add $20,000.00 to the mechanics salaries seconded by Councilperson Fetz passing on a vote of 5-0. Clerk Treasurer Budget Clerk Treasurer Wilder asked the Council to consider the certification pay for the Clerk Treasurer and Deputies in her departm6nt. After discussion the motion was made by Councilperson McCauley to approve the certification pay of $250.00 per certification seconded by Councilperson Perkins passing on a vote of 5-0. Future Budget Meetings Council President Grooms announced the following budget meetings: August 29, 31 and September 1 and 6 2005 at 7:30 p.m. Sept 12 & 19, 2005 will be regular meetings. Attorney Merkley said that he will advertise for these meetings. 4 Passage of Budget on Ist Reading Clerk Treasurer Wilder reviewed the changes made this evening for the purposes of passing the budget on the 1st reading this evening. The motion was made by Councilperson Perkins to pass 2005-OR-50, an Ordinance of Appropriations and Tax Rates onthe lStreading secondedby Councilpers°nWils°n' Council President Grooms asked for comments from the public. Mike Hutt questioned why $20,000.00 was left in the Council Budget for PERF. Councilperson Perkins said that the issue is still pending. There being no further questions or comments the motion was passed on a vote of 6-0. Annexation Resolution Council President Grooms said that he passed out a resolution earlier this evening regarding annexation. He said there was previous resolution passed that left several questions in some of the Council's mind and this resolution will hopefully replace the previous resolution. Councilperson Perkins questioned #4 on page 2 of the proposed resolution. Attorney Merkley said that this resolution did not come from the Mayor but from a meeting the previous night with himself, two Council members and Attorney Larry Wilder. Councilperson McCauley feels that this resolution is a little better than the previous one. Councilperson Perkins said that the next time he anticipates any meetings with the Mayor, if any decisions are made, before anyone leaves the room he will request that the Mayor put it in writing because he feels the Mayor changed his mind on two different occasions. Councilperson McCauley said that the Council was under the impression that the City Attorney had the authority to make the final decision. He feels that there was a good faith effort made and the problem was rectified. Councilperson McCauley said the meeting with Umbaugh was productive and beneficial but they feel it will be a rocky road. This process will take some time because before the fiscal plan there has to be an accumulation of data processed. Also, the Mayor wants other areas looked at that the Council was not considering in their seven areas to fill in holes. The Mayor has agreed to meet with David Blankenbaker to see why the Council left out certain areas. Councilperson McCauley said that he has made it clear to Umbaugh that they want to look at these figures individually and collectively. Councilperson McCauley said that he feels he will be able to communicate well with Umbaugh and they are the premier fiscal analysis finn for the job'. Councilperson Perkins said he feels with Umbaugh doing the study, the DFLG will look positively at our fiscal plan. The motion was made by Councilperson Fetz to pass Resolution 05-R-30, Comprehensive Fiscal Plan and Annexation Time Line - 2005 second by Councilperson Perkins passing on a vote of 6-0. The motion was made by Councilperson McCauley to rescind Resolution 05-R-28 by Councilperson Wilson passing on a vote of 6-0. second There being no other items of discussion, the meeting was adjourned at 10:30 p.m. Ron Csroo~n~ / ~uncil President Attest: Peggy g~:3i~te~, Clerk Treasurer 6