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Home My WebLink About08-16-2005 Budget SessionCOUNCIL PROCEEDINGS OF THE COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE, INDIANA August 16, 2005 The Common Council of the City of Jeffersonville, Indiana met in budget session in the Mayor's Conference Room in the City-County Building, Jeffersonville, Indiana, at 7:30 P.M. on Tuesday, August 16 2005. Council President Ron Grooms, with Clerk Treasurer Peggy Wilder at the desk, called the meeting to order. Also present was Deputy Barbara Hollis. The roll was called and those present were Councilpersons John Perkins, Barbara Wilson, Connie Sellers, Ron Grooms, and Phil McCauley. Absent: Councilpersons Ed Zastawny, and Keith Fetz. Councilperson McCauley made the motion to approve the agenda as presented by Council President Grooms, second by Councilperson Sellers, passing on a vote of 4-0. Council President Grooms did not vote. Council President Grooms announced that at next meeting scheduled for August 17, 2005 at 7:30 P.M. the Council consider the Parks Department and Personnel budgets. He also requests the Council listen to concerns of the Golf View Homeowners Association. VEHICLE MAINTENANCE BUDGET Vehicle Maintenance Director Mike Drury presented and explained his budget. Following comments regarding fuel, Councilperson McCauley made the motion to adopt the Vehicle Maintenance budget, second by Councilp~son Perkins, passing on a vote of 4-0. Council President Grooms did not vote. CLERK TREASURER BUDGET Clerk Treasurer Wilder presented and discussed her budget. She explained the amount of work in the Clerk Treasurer's office having to do with the sewer department. She suggests the sewer fund and the drainage fund reimburse for services. Clerk Treasurer Wilder explained the need for an increase in the part-time. Following discussion, Councilperson McCauley made the motion to change line item #118 to $34,000, passing on a vote of 4-0. Council President Grooms did not vote. Following further discussion Councilperson McCauley made the motion to change line item #118 to $17,000, charging $17,000 to the Sewer fund, passing on a vote of 4-0. Council President Grooms did not vote. Councilperson McCauley then made the motion to accept the other requested increases, second by Councilperson Sellers, passing on a vote of 4-0. Council President Grooms did not vote. Councilperson Perkins asked Clerk Treasurer August 17, 2005 2 Wilder if the Council allowed for extra help in the office to assist the Council, would it be a problem? Clerk Treasurer Wilder said it would be fine, she never had any problems with this. Councilperson Fetz arrived at 8:30 P.M. LAW DEPARTMENT BUDGET Attorney Merkley explained the increases in the Law Department budget. Councilperson Perkins asked Attorney Merkley about bond fees received. Councilperson McCauley noted the need for a full-time attorney. Councilperson Perkins noted $125,000 in legal expenditures. Attorney Merkley estimates he works 30 hours a week on City business. Councilperson Perkins said Mayor Waiz had told the Council that bond proceeds would go to the City. Councilperson Perkins said it looks like the City is spending more than when there was a full-time attorney. Councilperson McCauley asked the difference between a full bond and a refunding bond. Attorney Merkley explained there is a lot more work for a full bond. Attorney Merkley explained his duties. Following further questioning Attorney Merkley said he received $20,000 for the Med/Venture bond, $15,000 for the city hall bond, and $15,000 for the sewer bond. Councilperson McCauley made the motion to allow $20,000 in line #315, second by Councilperson Perkins, passing on a vote of 5-0. Council President Grooms did not vote. Councilperson McCauley made the motion to zero out line #390, and include $10,000 in line #113, second by Councilperson Perkins, passing on a vote of 5-0. Council President Grooms did not vote. Councilperson McCanley made the motion to approve the law department budget as amended, second by Councilperson Perkins, passing on a vote of 5- 0. Council President Grooms did not vote. The meeting recessed at 8:50 P.M. The meeting reconvened at 9:03 P.M. PLANNING AND ZONING BUDGET Planning and Zoning Director Chester Hicks reviewed the changes in his budget. A copier was discussed for the fourth floor using EDIT funds. Director Hicks feels the fees are low. The Council asked that Director Hicks propose fee increases. Councilperson McCauley made the motion to delete the $4,000 proposed for a copier and consider using EDIT funds, second by Councilperson Sellers, passing on a vote of 5-0. Council President Grooms did not vote. Councilperson MeCauley then made the motion to accept the budget, deleting the $4,000 for the copier and adjusting the social security and PERF, second by Councilperson Sellers, passing on a vote of 5-0. Council President Grooms did not vote. LOCAL ROADS AND STREETS BUDGET Following discussions, Councilperson Perkins made the motion to allow a budget of $1,001,600, second by Councilperson Wilson, passing on a vote of 5-0. Council August 17, 2005 3 President Grooms did not vote. The road miles need to be corrected with the State to increase funding. Attorney Merkley has the application. SANITATION BUDGET Street Commissioner Ellis and Clerk Stephanie Miller explained the changes in the Sanitation budget. It was suggested that safety be moved to the Human Relations/Personnel budget. Councilperson Perkins made the motion to zero line #267, second by Councilperson Wilson, passing on a vote of 5-0. Council President Grooms did not vote. Councilperson Wilson made the motion to allow $292,000 in line #369, second by Councilperson Perkins, passing on a vote of 5-0. Council President Grooms did not vote. Councilperson Wilson made the motion to allow $66,000 in line #370, second by Councilperson McCauley, passing on a vote of 5-0. Council President Grooms did not vote. There followed a discussion of the number of garbage trucks and their condition. Commissioner Ellis feels four more new tracks are needed as the current maintenance cost are extreme. A discussion was held regarding what is picked up. The Council asked Commissioner Ellis to make a proposal on what should be picked up. Councilperson McCauley made the motion to zero Line #474 with the intention of considering EDIT funds, second by Councilpersnn Wilson, passing on a vote of 6-0. Council President Grooms did not vote. Commissioner Ellis explained the Service Contract line. Councilperson Perkins made the motion to allow $60,000 for line #302, second by Councilperson McCauley, passing on a vote of 5-0. Council President Grooms did not vote. Commissioner Ellis explained he has lived within his budget. Councilperson McCauley said the department has done a "heck of a job" keeping spending in check. Councilperson McCanley then made the motion to accept the budget with the changes as made, second by Councilperson Sellers, passing on a vote of 5-0. Council President Grooms did not vote. MOTOR VEHICLE HIGHWAY BUDGET Street Commissioner Ellis and Clerk Miller explained the Motor Vehicle Highway Budget. Councilperson Perkins made the motion to allow $25,500 in line gl 19, moving Safety to Human Relations/Personnel, second by Councilperson McCauley, passing on a vote of 5-0. Council President Grooms did not vote. Councilperson Perkins made the motion to allow $150,000 in line #474, second by Councilperson Wilson, passing on a vote of 5-0. Council President Grooms did not vote. Conncilperson Perkins made the motion to approve the budget as changed, second by Conncilperson Sellers, passing on a vote of 5-0. Council President Grooms did not vote. Conncilperson McCauley then made the motion to amend the previous motion to include $24,000 for line #340, second by Councilperson Perkins, passing on a vote of 5-0. Council President Grooms did not vote. The budget schedule for Wednesday and Thursday were reviewed. Councilperson Perkins made the motion to approve the claims list dated August 15, as well as the additional, second by Conncilperson Sellers, passing on a vote of 6-0. August 17, 2005 4 All were reminded to think about the Council and Board of Public Works budgets. As there was no further busines~ofe the Council, the~ meeting was adjourned 10:25 P.M. (~~ RO"~ G~OMS, PRESIDENT ATTEST: TREASURER