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Home My WebLink About01-28-2005 (Workshop)Jeffersonville City Council Workshop Monday, January 28, 2005 The Common Council of the City of Jeffersonvilie met in workshop session on Monday February 28, 2005 at 5'30 P.M. in the City County BUilding Mayor's Conference Room. City Council President Ron Grooms called the meeting to order at 5:3'5 P.M. Those in attendance were' Councilpersons ..Grooms, McCauley, Wilson, Zastawny, Sellers, and Perkins. Councilperson Fetz arrived at 5.:40 P.M. Also present was Deputy Clerk Barbara Hollis. Mr. Donnie Growe, President, Firefighters Local informed the Council Jeffersonville will be hosting the State Firefighters Convention of 250-300 firefighters. He is asking for a donation to helP cover some of the expenses. Following-discussion, Councilperson Perkins made the motion to approve a claim in the amount of $500 from the Council Promotion Fund, second by Councilperson McCauley. Mr. Growe was encouraged to ask Mayor Waiz to match this amount from his promotion fund. Council President Grooms opened discussion on the sewer treatment 20 year plan. Mr. Mark Sneeve of Strand and Associates and Mr. Jorge Lanz of Jacobi, Toombs & Lanz were available for questions. Mr. Lanz reviewed alternative #1 and #2. Chemicals vs. UV systems, delivery to each plant, and cost of operations were discussed. A chart of costs (attached) was presented and discussed. Mr. Lanz said these are good numbers. The meetings to be held March 16 and 18 were explained. Council President Grooms asked Mayor Waiz when the Council would be asked to consider the bond Ordinance. Mayor Waiz answered March 7, 2005. Council President Grooms said Tetra Tech has been chosen. Councilperson Perkins said he is not ready to proceed with the bond Ordinance. Councilperson Fetz disagrees, as no money will be approved until the Resolution is passed. Mr. Lanz noted the initial issue is common to both alternatives. Councilperson McCauley is concerned for any delays. Council President Grooms introduced Mr. Grant Morton. Mr. Morton reviewed and presented a letter to each Councilperson (attached). Council President Grooms said he would like to set up a meeting regarding the State Revolving Loan Fund. Councilperson McCauley said the Council needs to look at the SRF for total lower cost, and to see if the City is eligible. City Attorney Merkley will proceed. Councilperson Perkins would like to make comments regarding annexation. Councilperson McCauley made the motion to add annexation to the agenda, second by Councilperson Sellers, passing unanimously. Councilperson Perkins said he is looking at an area East of Allison Lane, North of Middle Road to Highway 62. All in the area but Capital Hills are on City sewers. Annexation needs to be considered before the construction of a new firehouse and the plans for the sewer treatment plant. Page 2 February 28, 2005 As there were no other items of discussion, the meeting was adjourned at 6:45 p.m. Ron G~o~ms, ~ouncil President Attest: Pe'g~'~.~i'~l;r, Cier~k ~'reasurer 'February 28,:' 2005 .... To: Jeffersonvitle 'City Council Subject: Jeffersonville 20 Year' Sewer MaSter Plan .. . I have been asked by your City-council 'president to comment on Jeffis 2"°'Yea~' sewer Master Plan.. Without having knowledge of the location of the citY's' lift stations. nor the sewage or combined floTM '. .... ; ..... · from each,, the amount of oVerflOw that goes into the Ohio River at various rain level's, Plant'intake 'and. discharge flows, "plant discharge reports, etc, I cannot'at this time make any kind of comment on the methodology used in developing this master'plan. I am more concern'ed with the $ 31,300,000: that is in the planned years 6 thru 20 to handl,e'the combined, sewer OverfloW'(CSO)problem. ThiS work' was not incorporated into the recent 35% increase nor was a detailed plan submitted. The present 'financing of the first 5 years of this Master Plan through conventional bond financing will Strap the Jeffersonville Sewer Board over the next 20 years with the exception that there would be another $ 700,000 per' ' year from year 6 thru 20 if the' Sewer Board would commit the same amoUnt aslthey are planning to commit to the first 5 years as presented by Crowe Chizek in their rate increase presentation. .. The Engineers and the'City administratiOn seem to be favoring alternate plan 2 (cOnStructing 'a' neTM NOrth ' Waste Water treatment Plant over alternate plan # 1 (expanding the downtown WWTP). If there is no wOrk done to expand the capacity of the downtown plant in the first 5 years of this 20' year plan then this ~. 31,300,000 WOrk for correcting the CSO will .Only be correCted through sepai~'ating Sewer and-storm water 'Jo.r expanding the 'dOwntown plant or both. Once again we will be in a mUSt"SitUati°n of' reacting' t° regulations ..... ,:' ... ... .~. .,.- . .., .: ~-;...'-.~ -:: :,:.' ,.,. . ,;~.' .~ ..- -.. . - .... rather than planning for them at a reasonable cost, .---:........-..~ ..... .... .: .::--./-. :. .. ' Financing of'the first five years of thiS'-20 year master'Plan w0rk,"h°weVer i't turns'°'ut,' ':is 8r'itical''as''t° Wh'at ':'': the Jeff. Sewer Board wilt have available to construCt or to repay new financial Obligati°ns over'Years' 6'thru 201' ! believe that it is critical to get funding thr°ugh the'lDEM State ReV°lVingFUn~(SRF)I'°anPr0gra~aswas '~ ',:'' . d°ne for the series 1999 fUnding: This past'FridaY ! sPOke With'Ms. LOURenSh-aWi:~.;Wh5 iS,th:e: :s-RF Loan: . ' DireCt°r: ! have SPoken' t°'her several times °ver the past.few months. "LaSt Fri'd~y~'She"had'me 'S .... :"~'With":' '- · a Mr, Ri:ch Emery, who i'S" the'finan~iai~'l:b~a:h~"OffiCe'r:'-:and~'~h0''''p~b'~ided''t~'i's''inf0~a:fi°~n'. .......... .'":. '; '?:~.":- At'time of lOan final app¢oval':a'cheCk i~ made °ut'fr0~'"SRF and "' the interest` Period.' IntereSt onlY is billed-monthly-0~/er'the first 'tTM yearsof tli'e loan, u-hie'ss t~e'total I°an 'is ..... . .... used up in the first'tw° 'yea~rs,"at the earlieSt'Of that date °rtw0 years from' loan be'ginni,g; the, loan 'is 'then amortized over'the remaining. 20 year period..' He was very complimentarY to the fact that Jeffersonville·ha e a fir~ancial studY and had apprOved a rate increase. ThiS h,..e 'Said-Would 'speed. -up the time f0r.'a i0an a'ppro~Vaiii' :He Said as 'a first step we WOuld .' need a preliminary ,=.ngineerin'g RePort (PEP)-and that they Would-have loa'n' and IDEM ~engineering personnel work with the City officials and CitY'Engin'eers t°. get the proper funding. BOth''Ms. Renshaw .' ' and Mr. Emery said that the state-has funding aVailable and would like to work with City officials. " They also stated that the rules and regulations are n°t iike tl'ieyWere several years ag°Iand"'' there' is 'no .... intention of stonewalling 'er delaying projects or the funding fOr'such. They are Willing to meet with the City Administration, tl~e Sewer Board, the City COuncil and/Or the CitY 'Engineers t°'explain their program- and to work with us not against us.' ... '.: . . -..-i..': i.' .... :.~'~i,-'.;~... Also there is no bond discount of 2 1/2%-of the loan amount as is the case'with a COnventional bond' issue. If you would like to contact them their phOne numbers are' . ....... -. Ms. Lou Renshaw (317) 232 - 8655. . . :' -:' ....... Mr. RichEmery (317) 232-0759 -' ' ' ..... ''' ~ ........ I will prepare a simple sen. ario'.Within the 'next two days'to yOur CounCil president that' Sh°ws approximately- the differences between this' Series Loan from IDEM SRF'versus conVentiOnal'bOnding! ! belieVe that the savings over the length of-the loan would be well in eXcesS 'of $10,000,000 over that presented by crowe Chizek and I would not be:the least surprised if. it'was, nOt over $131000,000i I would rather the City and the taxpayers get something' for their mOney rather than paying it Out in ' interest costs and bond issuance costs. " ' '":' ' .'..-~ ""-: ..... . - Thank you for your time. ' .... . ...... ..,.-, .,.. .... :~ .....:i, '..i .... .-. ...... Grant MortOn ""- ................ .... ' .... ':" :"-'-¥..'- 1519 Nole Drive, Jeffersonviile, ndiana 47130 ' ':~' · . . . _ .... · . · . _ .' ,. .... .:..~ .,,: :-; ..,;.:!.,: .,..·:::: ,' ....... : ._.- ,?-":~ .. .............. ' ...... .-. ' .:~ "..,..~,~.:' -~" . . . ¢¢~'¢ ~ ,..-..; -. ':'. '" '.. ..._ .:.,: :, 0 0 c 0 o o? January 24, 2005 Dear Mr. Ron Grooms, The Jeffersonville Fire Department Local #558 would like to congratulate you on your nomination as City Council President. We look forward to a good year of progression and improved labor relations under your leadership.. As you may-or may not know, the Local/0558 along with the Clarksville and New Albany Fire Department Unions Will be hosting the Indiana State International .Association of Firefighters annual convention here in our City of Jeffersonville. IAFF members from around the State will be attending the convention. It will be held-on the 10th, 1 lth and 12th of May, and will take place at the Jeffersonville Ramada. We are expecting approximately 300 guest for the event, with the President of the National IAFF Mr. Harold A. Schaitberger to attend and speak. We believe this is a wonderful opportunity for the City of Jeffersonville to shine and show our guest what great improvements our City has made. However, to host such an event does not come without some great cost. The Local #558 is asking for the City Councils support in the way of a monetary contribution to offset our expenses. We are attempting to raise $4,000.00 to host the event. , Thank you for your support, it is greatly appreciated. Donald Growe Local #558 President