HomeMy WebLinkAbout01-22-01COLrNCIL PROCEEDINGS OF THE
COMMON COUNCIL OF THE CITY
OF JEFFERSONVILLE, INDIANA
JANUARY 22, 2001
The Common Council of the City of Jeffersonville met in regular session in the Multi-Purpos
Meeting Room in'the City-County Building, Jeffersonville, Indiana, at 7:00 P.M. on the 22nd da
of January, 2001.
The meeting was called to order by Mayor Thomas R. Galligan, with Clerk and Treasure
Peggy Wilder at the desk. Also present were Council Attorney Short Leveritt, and Deputy Clef
Barbara Hollis. Mayor Galligan welcomed all in attendance, asking all those present to stand a
Councilperson Ron Ellis gave the invocation. Mayor Gailigan asked all those present to join him i
the pledge of allegiance to the flag.
The roll was called and those present were Councilpersons Les Merkley, Ron Ellis, Denn
Frantz, Rob Waiz, Barbara Wilson, and Ron Grooms.
Absent: Councilperson Conlir~
Mayor Galligan presented the minutes of the meeting of January 8, 2001 for consideration 1~
the Council. Councilperson Wilson made the motion to approve the minutes as presented, seconde
by Councilperson Wa[z, passing unanimously.
Cotmcilperson Grooms made the motion to approve the agenda as presented, seconded 1~
Councilperson Wilson, passing unanimously.
Clerk and Treasurer Wilder presented the claim list for consideration by the Council.
Council President Merkley made the motion to approve the claims as presented, seconded
Councilperson Merkley, passing on a vote of 5 to 1. Councilperson Grooms voted nay.
PUBLIC COMMENT:
There was no public comment, i
AGENDA ITEMS:
Clerk Treasurer Wilder pre~.nted Ordinance No. 01-OR-01, An Ordinance Amending Cert
Portions Of ordinance No. 2000,0R~39, An Ordinance Fixing Basic Salaries Of Appointed Office
And Employees Of The City Of Jeffersonville, Indiana For The Year 2001. Council President
January 22, 2001 Page 2 of.
Merkley made the motion to pass Ordinance No. 01-OR-01 on the second and third readings,
seconded by Councilperson Waiz. Councilperson Grooms has reservations regarding the positio:
o flnformation Technology Administrator as there is no job description and he is not sure the positio:
was advertised. He would like to see a one year contract to get the City modernized, followed
a maintenance agreement. He feels a department would expand. City Attorney Anne Marie Gallig
explained the City has been using outside contractors and it has been a disaster and expensive. Mayo
Galligan explained the position was not advertised as he went through a company that train
technicians as he would not know what questions to ask. Attorney Galligan said a job descriptio
will he written. Councilperson Ellis has concerns with the mount of salary that will be paid a
compared to other employees in the City. Mayor Galligan said not everyone is equal in technolog
and he is not opposed to paying in order to save money. Attorney Galligan said the market dictate
the pay. The motion to pass Ordinance 01-OR-01 on the second and third readings passed on a vet
of 5-1. Councilperson Grooms voted against passage.
City Court Judge Vicki Carmichael appeared before the Council to request final passage c/
Ordinance No. 2001-OR-02, An Ordinance Establishing A Supplemental Non-Reverting Fund For
/
The Jeffersonville City Court. Judge Carmichael said following the last traffic court session many
indicated interest. She has received three resumes to operate the program. Councilperson Wilsoh
/
made the motion to pass Ordinance No. 2001-OR-02 on the second and third readings, seconded b~
Councflperson Waiz, passing unanimously. /
Council President Merkley made the motion to pass Ordinance No. 2001-OR-03,
Ordinance Authorizing The Jeffersonville Department Of Redevelopment To Borrow Funds From
!
The City Of Jeffersonville Municipal Sewer Fund, on the second and third readings, seconded b~
Councilperson Wilson. Councilperson Ellis asked if the option money would go toward the purchas
price. Attorney Galligan replied the option money is going to interest. The time flame to repay tl~
loan was discussed. Attorney Galligan explained this is according to .statute. Other sewer loans wel
discussed. At the conclusion of all discussion, the motion to pass Ordinance No. 2001-OR-03 passe
on the second and third readings unanimously.
Ordinance No. 2001-OR-04, An Ordinance Replacing Ordinance No. 2000-OR-65, A
Ordinance EstabliShing A Non-Reverting Fund For The Purpose Of Repair And Replacement Of Cil
January 22, 2001 Page 3 of.
Property was presented. Clerk Treasurer Peggy Wilder explained the changes. Mayor Galliga
explained the salvage and the need to keep it looking nice. Council President Merkley made th
motion to pass Ordinance No. 2001-OR-04 on the first reading, seconded by Councilperson Groom
passing unanimously.
Council President Merkley presented Resolution No. 2001-R-01, A Resolution Establishin
Committees For The Common Council, explaining and reading parts. The goal is to eliminate th
number of workshops. Council President Merkley feels this is a more efficient way to get thing
done. The committees will have to follow the open door law. Council President Merkley made th
motion to pass Resolution No. 2001-R-01, seconded by Councflperson Ellis, passing unanimousl
Animal Shelter Director Dr. Cindy Keller appeared before the Council requesting passage,
Ordinance No. 2001-OR-05, An Ordinance Amending Certain Portions Of Section 1 Of Ordinanc
No. 2000-OR-39. Dr. Keller explained the need for passage and that there will be no increase in
budget money. Councilperson Grooms made the motion to pass Ordinance No. 2001-OR-05 on th
first reading, seconded by Councilperson Frantz, failing on a vote of 2-4. Councilpersons Merkle3
Ellis, W'flson, and Waiz voted against passage. Council President Merkley explained he voted agaim
passage as he tries to avoid pay raises after the budget period. Mayor Galligan explained the Anim~
Shelter is having a problem getting help.
COUNCIL COMMENTS:
Councilperson Ellis asked who a business owner should contract regarding the Enterpris~
Zone. Attorney Galligan informed him Redevelopment Director David Duggins will run thiI
!
progran~
Council President Merkley said the workshop produced a consensus for three Council goals
for 200 I. These goals are to develop the Quadrangle, develop the 10th and Spring entrance to th~
City, and improve drainage and water quality.
Mayor Galligan made note of a "Cheer" the City received in the Evening News for th
demolition of the Pet Paradise building. The area does look nice. Mayor Galligan said all is goin
well and he hope it continues. All did a good job with snow removal.
Councilperson Grooms asked about the development of procedures and drainage fees. May¢
Galligan said an inform~ation brochure has been mailed to all sewer customers.
January 22, 2001 Page 4 of.
There being no further business to come before the Council, Council President Merkley mad
the motion to adjourn at 7:30 P.M., seconded by Councilperson Wilson, passing unanimously.
ATTEST:
CLERK A~llf~RE.~URER PEGGY WILDER
GAN
2001 COUNCIL COMMITTEE ASSIGNMENTS
(subject to Council approval)
Land and Traffic Committee:
- Barbara Wilson
- Ron Ellis
- Ron Grooms
Budget and Finance Committee:
- Ron Grooms
- Rob Waiz
- Denny Frantz
Economic Development Committee:
- Rob Waiz
- Ron Ellis
- Vicki Conlin
Health and Safety Committee:
- Barbara Wilson
- Vicki Conlin
- Denny Frantz
Approved by the Common Council of the City of Jeffersonville on the __
,2oo .
Council President ~'
day
ATTEST:
Cierk-~rc~s'urer
)f
BOARD OF FINANCE PROCEEDINGS OF THE
COMMON COUNCIL OF THE CITY
OF JEFFERSONVILLE, INDIANA
JANUARY 22, 2001
The Common Council of the City of Jeffersonville met in Board of Finance session in th*
Multi-Purpose Meeting Room in the City-County Building, Jeffersonville, Indiana, at 8:00 P.M. o~
the 22nd day of January, 2001.
The meeting was called to order by Mayor Thomas R. Galligan, with Clerk and Treasur~
Peggy Wilder at the desk. Also present were Council Attorney Shon Leveritt, and Deputy Cleft
Barbara Hollis.
Clerk Treasurer Peggy Wilder presented and explained the investment policy. This has bee
prepared according to State Statute. Clerk Treasurer Wilder also presented the 2001 investmen
report. Mayor Galligan commended the Clerk Treasurer and her staff. Council President Merkle'
made the motion to pass and adopt the investment policy as presented, seconded by Councilperso:
Frantz, passing unanimously.
Clerk Treasurer Wilder informed the Council she has received confirmation of the 2001 t~
rate of $4.3794. All budgets were approved as presented with the exception of Local Roads an
Streets which was lowered. Mayor Galligan said he plans to work with the County on buying aspha2
as this will be cheaper.
There being no further business the Board of Finance meeting was adjourned at 8:10 P.M
ATTEST:
CLERK ~q~)TRE.~§URER PEGGY WILDER
City of Jeffersonville
Office of the Clerk Treasurer
Investment Policy
1.0 General Policy
It is the policy of the City of Jeffersonville, Office of the Clerk Treasurer, to invest
public funds in a manner which will provide the highest investment return, with the
maximum security while meeting the daily cash flow demands of the City of
Jeffersonville and associated executive departments and conforming to the Statutes of
the State of Indiana, including but not limited to I.C. 5-13-9 et seq.
2.0 Scope
This investment policy applies to all financial assets of the City of Jeffersonville,
including its several executive departments and their associated political subdivisions.
These funds are accounted for in the City of Jeffersonville's Comprehensive Annual
Financial Report and include:
2.1 The following government funds of the unit:
2.1.1 General Fund
2.2 The following special revenue funds of the unit:
2.2.1
2.2.2
2.2.3
2.2.4
2.2.5
2.2.6
2.2.7
2.2.8
2.2.9
2.2.10
2.2.11
2.2.12
2.2.13
2.2.14
2.2.15
2.2.16
Motor Vehicle
Local Roads and Streets
Street Department Non-Reverting
Parks & Recreation
INDOT and JeffCity Fund
Redevelopment
Animal Shelter Spay Neuter Non-Reverting
Animal Shelter Building and Improvement
Mayor's Non-Reverting
Jeffersonville Riverfxont Park
Park Special Non-Reverting
City Engineer Non-Reverting
Sanitation
Donation Fund
Probation User Fund
City Court Non-Reverting
2.2.17 JeffT.I.F
2.2.18 Sprint Lease
2.2.19 Department of Law
2.3 The following governmental capital project funds of the unit:
2.3.1 Cumulative Capital Improvement
2.3.2 City/County Building Rental
2.3.3 Police Automobile Non-Reverting
2.3.4 Cumulative Capital Development
2.3.5 Sidewalk Renovation Non-Reverting
2.3.6 Tree Planting Non-Reverting
2.3.7 Drainage Non-Reverting
2.3.8 Building Demol/tion
2.4 The following enterpris~ funds of the unit:
2.4.1 Sewage Operating and Maintenance
2.4.2 Sewage Construction
2.4.3 Sewage Cumulative Improvement
2.5 The following education funds of the unit:
2.5.1 Continuing Education
2.5.2 Law Enforcement Continuing Education
2.6 The follosving internal service fund(s) of the unit:
2.6.1 Non-Reverting Health Insurance Fund
2.7 The following fiduciary (trust and agency funds) of the unit:
2.7.1 Community Center Grant
2.7.2 Community Youth
2.7.3 Fire Pension
2.7.4 Police Pension
2.7.5 Court Cost Due County
2.8 The following debt service funds of the unit:
2.8.1 City/County Building Rental
2.8.2 Sewage Works Sinking Fund
2.8.3 Sewage Works Reserve Fund
3.0 Standard of Investment Practice and Review.
Investments shall be made with judgment and care under the circumstances then
prevailing which persons of prudence, discretion and intelligence exercise in the
management of their own affairs, not for speculation, but for investment, considering
the probable safety of their capital as well as the probable income to be derived
subject to the deposit and investment guidelines set forth in IC 5-13-9 et seq.
3.1 Prudent Person Standard The standard of prudence to be used by
investment officials shall be the "prudent persons" standard and shall be
applied in the context of managing an overall portfolio. Indiana murficipal
investment officers are governed by the bond and surety requirements set
forth in I.C. 5-4-1 et seq. The personal liability of investing officers as set
forth in state law still attains. However, investing officers acting in accordance
with written policies and procedures as set forth in state law, any recognized
supplemental authorities and the local investment policy, exercising due
diligence shall be relieved of personal liability, provided that Indiana law
allows.
4.0 Investment Policy Objectives and Permissible Investment Instruments
The primary objectives, in priority order, Of the City of Jeffersonville's investment
activities shall be:
4.1 Safety. Safety of principal is the foremost objective of the investment
program. Investments of the City of Jeffersonville, its executive departments
and their associated political subdivisions shall be undertaken in a manner that
seeks to ensure the preservation of capital. To obtain this objective,
diversification to the extent that that such is consistent with Indiana
Investment and Deposit law is required. As stated IC 5-13-9 et seq.,
investments are limited to the following instruments:
4.1.1
4.1.2
4.1.3
Securities backed by full faith and credit of the United States
Treasury which includes direct obligations of the United States and
obligations of a federal agency, or a federal instrumentality that are
fully guaranteed by the United States.
Investment accounts offered by a designated public depository.
Repurchase or resale agreements with depositories designated by
the State Board of Finance provided such monies are fully
collateralized.
4.1.4 Obligations issued, assumed, or guaranteed by the International
Bank for Reconstruction or the AD Bank.
4.2 Liquidity. Investments of the City of Jeffersonville, its executive departments
and their political subdivisions shall be undertaken in a manner that enables it
to remain sufficiently liquid in order to meet all operating disbursing
requirements and/or capital projects disbursing requirements which might be
reasonably anticipated. To obtain this objective, cash flow estimates and
project expensing timetables will be developed to the extent that such is
consistent with Indiana Investment and Depository Law. In addition, the
following guidelines will be observed:
4.2.1
Investments or funds deemed available for periods of seventy-four
(74) days or less, the investing officer will as much as possible
utilize instruments pursuant to I.C. 36-I-7 et seq., or other
investment instrument that permits the greatest liquidity and fund
movement without corresponding loss of return or penalty;
4.2.2
Investments for funds deemed available for periods over seventy
four (74) days, the investing officer will as much as possible utilize
time instrumehts such as certificates of deposits or similar
instruments that provide a greater yield and preserve safely for
funds for which liquidity is less critical;
4.2.3
In order to balance the objectives of liquidity and minimize
idleness of fund balances, all operating cash should be maintained
as much as possible in interest bearing draft, checking or
negotiable orders of withdrawal accounts.
4.3 Return on Investment. The investment portfolio of the City of Jeffersonville,
its executive departments and their associated political subdivisions shall be
designed or undertaken with the objective of attaining a market rate of return
throughout budgetary and economic cycles, taking into account the Cky's
investment risk constraints and the cash flow characteristics.
5.0 Performance Standards
The investment portfolio will be designed to obtain a market average rate of return
during budgetary and economic cycles, taking into account the entity's investment
risk constraints established by IC 5-13-9 et seq. and cash flow needs.
5.1 Market Yield. The municipality's investment strategy is to combine a
combination of active and passive activities. The passive strategy is to utilize
as much as possible interest bearing checking accounts for operational moneys
of the various funds and executive units of the municipality. In addition, the
unit will employ as much as possible a three- pronged active investment
methodology, some of which is set forth in section 4.2. The municipality will
employ Certificates of Deposits for those proceeds where liquidity in under
seventy-four (74) days is not an issue. The municipality will employ
repurchase agreements or sweep accounts in order to provide coverage for
funds usually idle and not placed in the LGIP or the Certificate of Deposit or
other permissible instruments; The municipality will employ a Local
Government Investment PooI (LPIG) in order to increase yield on funds for
which liquidity demands are such as to make suitable the use of either the
sweep account or the Certificate of Deposit and still comply with its policy.
Based upon this strategy, the basis used by the Clerk Treasurer to determine
whether market yields are being achieved shall be the ninety (90) days
Treasurury Bills Rate.
6.0 Ethics and Conflict of Interest
Officers and employees involved in the investment process shall refrain from
personal business activity that could conflict with proper execution of the investment
program, or could impair their ability to make impartial investment decisions.
Employees and investment officials, including the Clerk-Treasurer, shall disclose to
the Office of the Clerk Treasurer any material financial interests in financial
institutions that conduct business' within this jurisdiction and they shall further
disclose any large personal financial/investment positions that could be related to
performance of the entity's portfolio. Employees and officers shall subordinate their
personal investment transactions to those of the City of Jeffersonville, its executive
departments and associated political subdivisions.
7.0 Reporting and Frequency of Policy Review
7.1 Public Reporting. The Clerk Treasurer will provide at least annually a
written report, to be available to the public and to the municipal fiscal body,
providing relevant information regarding the investment activities ofthe
Office of the Clerk Treasurer for the immediately preceeding fiscal year.
7.2 Periodic Review of Policy. The Clerk Treasurer shall review the Investment
Policy at least annually and make such changes as may be required by state
law, by action of the town's fiscal body or as may be desirable to optimize the
investing for the public interest.
Minutes of the Jeffersonville City Council Workshop
Monday, JANUARY 22, 2001
The Common Council of the City of Jef~ersonville met in Workshop session on Monday,
January 22, 2001 at 5:00 P.M. The meeting was held the City County Building Room
308. Council President Les Merkley called the meeting to order at 5:06 P.M., with
Deputy Clerk Barbara Hollis at the desk.'~Other Council members in attendance were,
Ron Ellis, Barbara Wilson, and. Rob Waiz. Absent were Councilpersons Denny Frantz,
Ron Grooms, and Vicki Conlin.
Council President Merkley presented the agenda for approval. Councilperson Ellis asked
to add two items; a discussion regarding hiring an Information Technology
Administrator, and the setting of a date for Council attorney interviews. Councilperson
Ellis then made the motion to approve the agenda as amended, seconded by
Councilperson Wilson passing unanimously.
Council President Merkley asked the Council for their goals for the year.
Councilperson Ellis stated his goals were to work toward smoothing the situation
between the City of Jeffersonville and the City of Charlestown; he would like to see unity
in City Government that it not be the City Council or the Mayor, but the City of
Jeffersonville accomplishments; and he would like to see something concrete done with
the Quadrangle.
Councilperson Wilson would like to receive reports from the Sanitary Sewer Board and
would like to know if they are getting paid. If the Sanitary Sewer Board is not productive
she would like to get rid of it. Councilperson Wilson would like to work toward
completing the Court Avenue extension, and she would like to see the entrances to the
City improved.
Sewer Board as
Conncilperson Waiz has the same concerns regarding the Sanitary t~
Councilperson Wilson; he would like to see something done at the 10 and Spring
entrance to the City; and he would like to concentrate on drainage improvements.
Councilp~son Waiz would also like to stay active regarding the bicentennial celebration.
Council President Merkley's goals are; l0th and Spring Gateway project; develop and
preserve the Quadrangle; start plans for the expansion of the fire department.
Council President Merkley received a fax from Councilperson Grooms listing his goals.
Councilperson Grooms' goals are to improve Council relations, improve relations with
employees and department heads; increase communications with the Clerk Treasurer's
Office.
Council President Merkley received a call from Councilperson Conlin regarding her
goals. Councilperson Conlin's goals are: downtown revitalization; 10th and Spring; and
the Quadrangle.
January 22, 2001
Page 2 of 2
Discussion followed regarding the goals and the consensus is the main goals are the
Quadrangle, 10th and Spring, and to imp~rove drainage and water quality.
1
Councilperson Ellis also would like to see if something can be done about the "stink"
from Pfau Oil, and improvement in communications. Council President Merkley is
working on setting up a regular weekly meeting with the Mayor.
Council President Merkley will be introducing a Resolution setting up standing
committees. This was discussed.
Council President Merkley will not be able to attend the National Conference in
Washington D.C. Councilperson Waiz will be attending. Councilpersons Wilson,
Conlin, and Ellis have indicated they will not be able to attend.
There followed discussion regarding the pay of some department heads being higher than
other department heads. This has been a concern with some of the new positions.
There being no further discussion, Councilperson Ellis made the motion to adjourn at
6:10 P.M., seconded by Councilperson Waiz and carded unanimously.
ATTEST:
· C~--UNCIL PReSIDErS MERKLEY
CLERKq _ ASURER PEGGY WILDER