HomeMy WebLinkAboutMarch 18, 2024 Council Minutes COMMON COUNCIL OF THE CITY
JEFFERSONVILLE, INDIANA
MARCH 18, 2024
Regular Meeting Minutes
The Common Council of the City of Jeffersonville, Indiana met for the Regular Meeting on March 18, 2024.
Council President White along with City Clerk Gill called the meeting to order at 6:00 p.m.The meeting was
open to the public in person as well as live streamed via the City Website using Zoom.
INVOCATION:
Led by Jim Moon
Pledge of Allegiance:
ROLL CALL:
The roll call was conducted by City Clerk Lisa Gill and present in Council Chambers were Council President
White, Councilperson Burns, Councilperson Semones, Councilperson Reed, Councilperson Webb,
Councilperson Stoner. Councilperson Anderson, Council Vice President Hawkins and Councilperson Snelling
were absent. Let the record reflect that 6 Council Members were present in Council Chambers and 3 were
absent.
Council Vice President Hawkins arrived at 6:16 pm.
APROVAL OF MINUTES:
Councilperson Semones made a motion to approve Minutes for March 4, 2024, seconded by
Councilperson Burns; motion passed, 6-0.
APPROVAL OF THE AGENDA:
Councilperson Burns made a motion to approve the Agenda, seconded by Councilperson Reed; motion
passed, 6-0.
CLAIMS TO APPROVE:
Civil City$658,520.77
Councilperson Stoner made a motion to approve Civil City Claims if there were no changes. Clerk Gill advised
there were no changes; motion was seconded by Councilperson Burns; motion passed, 6-0.
Parks$104,918.28
Council President White stated the Parks Claims were$104,918.28. Clerk Gill advised there were no changes.
Councilperson Semones made a motion to approve the Parks Claims, seconded by Councilperson Burns;
motion passed, 6-0.
REPORT OF THE CLERK:
None
UNFINISHED BUSINESS:
1. Heather Metcalf 2024-OR-18 Ordinance of Transfer of Funds Within the Same Department
Council President White advised this Ordinance was a transfer within the same department for
Council from Special Projects to Other Supplies and for Police Merit from Testing to Books &Supplies.
Councilperson Stoner asked if a public hearing was needed. Clerk Gill advised a public hearing was
not needed for a transfer.
Councilperson Stoner made a motion to approve 2024-OR-18 on the Third and Final Reading,
seconded by Councilperson Reed; motion passed, 6-0.
NEW BUSINESS:
1. Homeless Discussion with Exit 0(Paul Stensrud),Southern IN Homeless Coalition (Leslea Townsend
Cronin), and Catalyst Rescue Mission (Jim Moon)
Exit 0-Paul Stensrud-Director
Mr. Stensrud introduced himself as the Director of Jesus Cares at Exit 0. The nonprofit has been in the
community for 16 years and he would like to update everyone on their ministry. They provide basic
case management for the people they serve. They now have a location with West Maple Baptist
Church instead of solely relying on vehicles to take their work out in the community. This allows them
to provide a place for showers, laundry services, and meals. 2022 was when they first launched
having a place to provide showers and laundry and that year they provided 765 showers from July of
2022 through December 2023 and 175 loads of laundry. There were 9,080 meals provided in 2022
during the entire year which ended up being approximately 150 individuals every Sunday being served
in house and about 60 meals served by the emergency vehicle that was sent out into the community.
In 2023 they provided 1,356 showers for the year, 637 loads of laundry, and 12,643 meals. On Friday
they offer a Bible Study which was requested and organized by the community Exit 0 serves. Mr.
Strensrud advised Indiana recorded 4,398 people for their point in time count which increased by 710
people from the last year. Exit 0 provides case management whenever they can as they are an
outreach program. They do not have employees and it is all volunteer based. In three days last week
for intake they had 36 individuals at one location which consisted of 5 veterans as well as people on
probation. This is why their partnership with probation is so important. Mental health and addiction
have been their biggest issue. There are some really good programs out there locally. Once a person
comes in,they find out who they are,what their story is and try to help them with basic assistance
and then refer them to other avenues such as Catalyst. Out of 60 they are currently working with,
there are still several that do not have ID's, birth certificates or social security cards. A re-entry
program partnering with the jail would help get people into programs a lot faster. If the State of
Indiana could bring a bus to the jail to get the ID's done before being released from jail that would
help. 99.8%of the time someone goes into jail with an ID, they do not come back out with it. Mr.
Stensrud thanked JPD Assistant Chief Scott McVoy and the JPD for their collaboration and helping
with the basics. Mr. Stensrud advised that himself, Assistant Chief McVoy and Jim have spoken about
getting a clean-up started again. One of their biggest challenges is having someplace to send people
when they come through. One thing happening nationwide is safe locations are being put up in cities
and maybe one of those could be established here in Jeffersonville. That way unhoused people could
have a safe place to go,take a shower, get case management all in one place. What about the people
with pretty bad backgrounds that can't go in the shelters, where do they go,they need direction also.
Mr. Stensrud left some cards for the public to take that has a link that can be put on your phone that
tells who can be contacted for different services.
Council Vice President Hawkins arrived to the meeting at 6:16 pm.
Councilperson Stoner asked Mr. Stensrud what the long term goals were for Exit 0 in regards to
homelessness. Mr. Stensrud advised his goal is for Exit 0 to not be needed. The problem is, when one
moves on,five more come in. Affordable housing is needed. Councilperson Stoner asked Mr.
Stensrud his perspective on handling situations where individuals either may not want help or may
not be capable of accepting that help and what about homeowners that want to go out and enjoy the
evening on their porch but afraid of an explosion or something else happening in their backyard. Mr.
Stensrud advised as part of the ministry, they believe in doing right. There is a difference between
Christianity and stupidity. If people are acting like a fool,then someone needs to step in and do
something. Due to mental health issues, people cannot make the right choices. Jails are releasing
people too soon. Medication is an issue, if you are homeless,there is nowhere to put the
medications, and it winds up getting lost or stolen,then it goes down-hill from there. Councilperson
Reed asked Mr. Stensrud to explain the case management process and facilitating moving people out
of an unsheltered situation. Mr. Stensrud advised that when a unhoused person comes through, he
asked them what their story is, are they a registered offender, are they a veteran, are they on
probation, how long have they been homeless, do they have ID or a birth certificate, social security
card, where did they live last, where they were born, do they receive food stamps, medical history,
emergency contact information,what tattoos they may have. Case management is finding out what
their needs are and give them direction. There are seven (7) individuals that have been out on the
streets for 10 years or more,five (5)for 8-10 years. They go from jail to the street back to jail and
have no direction. One thing to remember, when there's a bad one,there are also many good ones
whether they come through Exit 0, Catalyst or Life Springs.
Homeless Coalition of Southern Indiana-Leslea Townsend Cronin-Executive Director
Brandi Pirtle, Program Director
Ms. Townsend Cronin advised the Homeless Coalition was founded in 2016 with the help of
Jeffersonville City Council. This program has really exploded, particularly since Covid. Their first
objective was to collaborate with everyone. Their agency was blossomed out of the Vision 2025,
which Jeffersonville commissioned for the task force to really bring agencies together. Their
secondary goal was advocacy. They went to the State, Federal and local leaders to make sure their
voices were being heard. She advised a packet was sent out to each Council Member and encouraged
them to look it over, it has all of their information in it.There are a total of forty-eight (48) agencies
that come together every other month to discuss what is going on in the community,what kind of
problems and issues are being seen,what kind of funding is available, and how they can collaborate
to create change. That was how their programs came about. (See attached). White Flag and Street
Outreach are two that they have always had. The White Flag programs was the first program that was
started. From November 15 to April 15,the really cold months,there had to be a place for the
Homeless to go.The first year of White Flag there were 0 to 5 people who utilized it, now there are
about 250 unduplicated individuals that come throughout the year. For the past two (2)years, during
Covid with the help from Catalyst, they stayed open 24 hours a day 7 days a week when it was really
cold. The Health Department came out and volunteered some time to help them stay open 24/7.
Another program, Street Outreach partners with Nomad Church Collective, Life Springs and VOA.
They go out every other Thursday and visit the camps to make sure people are getting the services
they need. Part of the Street Outreach and White Flag is not just about keeping people out of the
cold, it's about getting them stably housed. The second step includes getting them their ID and
documents that are needed to get them into housing. They have housed ten (10) chronically
homeless people,which are people that have been unhoused for years. The Homeless Coalition has
also started the Housing Stability Program and partnered with Metro United Way and the Community
Foundation of Southern Indiana, encouraged them to apply for Covid Funding with the understanding
if they could provide housing assistance and eviction prevention, then the Homeless Coalition would
provide the case management.That program was a success and because of that,they got tapped by
the State to start providing that treasury money that came down to provide services for Clark, Floyd,
Harrison and Orange counties. Brandi Pirtle, Program Director advised that she came from the PATH
program at Life Springs and understands the challenges of working and doing intense case
management and how hard it can be to get a patient into treatment for mental health. It takes baby
steps and time to build that rapport with clients. Ms. Pirtle advised one of the first things done is
helping people to get benefits so they can go into treatment not only for substance abuse but for
their physical health. Mental Health is not the only thing that needs to be looked at;this
demographic is aging and concerns also include diabetes, respiratory disorders and not having access
to medications and or staying on them. They have partnered with Covering Kids and Family which is a
company that has benefit navigators. They not only work with the schools, but also the jails in getting
inmates insurance before being released from jail so they can go to treatment facilities.
Ms. Townsend-Cronin advised she's a part of the Prosperity Indiana and Hoosier Housing Coalition as
part of their policy committee. She goes before the Legislators to be a voice for Southern Indiana.
They have also partnered with State and local legislators on prevention. There has been a lot of
instability in evictions; there are a lot of evictions on the Clark County docket, mostly because
landlords cannot accepting third party payments and they are working on having that changed. The
last program is the COC Balance of State that they provide advocacy for and go into different
communities and help them work on their homeless issues. Those counties include Scott, Orange,
Jefferson, Clark, Washington Crawford, and Harrison with Crawford being 91 of 92 counties when it
comes to the poorest county. There is quite a variety you could say of homelessness and how it has
to be addressed. Ms.Townsend-Cronin advised they are working with Community Foundation of
Southern Indiana and IUS research Center to look at housing and what's going on. They have brought
a Community Action Board together that includes landlords, developers, social services agencies and
anyone that would have anything to do with housing to determine what needs to be done and how
this can be addressed. The first part of the study will be out in April 2024, with the official study being
pushed out in May 2024. They are hoping to expand that study into some other areas that have been
discussed. Councilperson Semones asked if the study she is talking about is an update to the Vision
2025. Ms. Townsend-Cronin advised it was not and was something completely different. Community
Foundation will be using it as an update to their ongoing community needs assessment that is done
every two (2)years. Everyone says there is a housing issue but has different opinions on what the
issue is. Their goal is to find out what the issue is and identify a solution. Councilperson Semones
advised Vision 2025 would be a wonderful primer for anyone who doesn't work in this field and
there's so much good information in there and some very specific targeted goals. Councilperson
Semones asked Ms. Townsend-Cronin if there would be an update and her opinion on what's been
done as a community to reach those goals and if new goals had been identified. Ms.Townsend-
Cronin advised there was a small update on Vision 2025 about three (3) years ago and she will have it
sent to the Council. With the Coalition coming together and with the partnerships that have been
built, all eight (8) of the visions have been touched on but not fixed. Ending homelessness by 2025
was a ridiculous goal. She does not know if an official update to the Vision 2025 will be done but the
Community Foundation has commissioned the research center to do one or two of those. They are
getting there but with all of the changes since 2020, they have to look at ways to adjust those goals.
Ms. Pirtle advised at the state level she is the Continuum of Care regional chair and serves on the
Service and Provision committee. They are looking at other regions and how they have essentially
erased homelessness. Some of the cities that they have reached out to and are waiting to hear back
from is Milwaukee and Houston, Texas. Houston is using the Housing First initiative, where people
will be housed no matter what their background is, even criminal or active addiction.There is funding
for those models. That is what all of the ESG and Continuum of Care funds have to be. The main
problem with this model come with the landlords, the reason they will not house an individual with a
criminal background is their insurance goes up. Ms. Pirtle advised she serves on the Landlord
Engagement Taskforce for the State to try and find middle ground to let the landlords know that their
property is safe. They are hoping to get something started or some sort of guidance on this by the fall
of 2024. Ms. Townsend-Cronin advised what made Houston work was the partnership between the
City and nonprofit collaboration,that ownership of the problem was what made it so successful. In
California they are doing something called Master Leases where the government actually takes the
liability. The landlords have the operation over the property, the nonprofits are the ones signing the
leases, making those payments. The key piece would be for everyone to work together.
Councilperson Reed congratulated them on housing ten (10) chronically unhoused people and asked
Ms. Brandi Pirtle to explain the program IRACS in the school system. Ms. Pirtle explained it's a
program in the jails not in schools. The program has to do with recovery. The CKF leadership advised
that our community was finally embracing re-entry like they should and are getting people insurance
to where they can go to treatment facilities instead of sitting in jail. Council Vice President Hawkins
asked if this was to get them Medicaid or whatever program they need. Ms. Pirtle advised they can
check to see if an individual has benefits, sometimes the benefits get paused if they are in a facility; if
they have benefits already, they can unfreeze them when they are released to a treatment program.
If an individual does not have benefits that process can be started and they can identify presumptive
eligibility so the process of finding a treatment program can start, once the benefits go into effect,
then they can be released to the program.
Councilperson Stoner advised he would like to praise Clark County Sherriff Maples and the Criminal
Justice System in Clark County for putting IRACS in the Clark County Jail. Clark County Cares had been
able to update the community on steps they have taken with the re-entry and recovery inside the
Clark County jail. He appreciates the collaboration efforts. Councilperson Stoner asked Ms. Pirtle what
the time frame was for housing the ten (10) chronically homeless people. It took anywhere between
three (3)to six(6) months. Councilperson Stoner asked Ms. Townsend-Cronin if there was still
ongoing collaboration with Louisville Leaders. He also advised that he had spoken with Senator Todd
Young's office and Congresswoman Houchins in regard to the Safer Kentucky Act and about the
impact it could potentially have here in Southern Indiana. Ms. Townsend-Cronin advised they were
still tracking that. There are some great partnerships with VOA and Jennifer Hancock who is actively
trying to make sure this does not pass. The Fair Housing was at risk at one point in Indiana legislation.
There is something called Cicero Institute that is trying to stop the Housing First model across the
nation. Thankfully a private behind the door conversation was had to provide information about that.
While Indiana and Kentucky are two different states the only way they combine is that they are
collectively considered Louisville Metro by HUD so some of the numbers from HUD provides the
collective numbers and their housing study will look at separating those numbers so it shows just
Southern Indiana. Councilperson Stoner advised that he had sent the Homeless Coalition of Southern
Indiana's 2023-2024 budget to all of the Council Members to go over. Councilperson Stoner asked if
the budget includes City, State and Federal funding. Ms.Townsend-Cronin advised she did not
include the Housing Stability Program because the way the payments come in it looks very different
but it is government funded. The government funding is from IHCDA. Councilperson Stoner asked if
the other one is Federal, Ms.Townsend-Cronin advised that was correct.
Jim Moon-Catalyst Rescue Mission
Mr. Moon started with answering the question, "Why am I doing this". He advised a long time ago he
wanted to put himself wherever he thought Jesus would be if he were here. When he came to
Jeffersonville the Mayor appointed him to the Mayor's task force for homelessness that developed
the ten (10) year plan. When the opportunity came for the church and the township trustee to come
together and get the shelter,they did. It took a big leap of faith. Mr. Moon advised some paperwork
was handed out to the Council that explains the Analysis of Revenues and Expenses from January to
December 2023. (See attached). Catalyst is a place for people to come for emergency shelter. They
provide case management, emergency shelter, life skills and housing permanency. In 2023 they had
553 unduplicated one night stays and 120 duplicated stays. They received some funding from ESG
Funding so they started picking up those numbers. They had 280 people that was reached on the
streets for a total of 953 that was touched by the shelter in 2023 which contributed to 37,000 loads of
laundry and 74,000 meals served. Some people come to the shelter but do not stay for the right
reasons, mainly mental illnesses. 232 referrals were made to mental health facilities in the area and
189 substance use referrals where someone came and they were in active addiction and they could
not be put with the general population of people. Mr. Moon advised he wanted to explain the
numbers that were on the back of the statistic page of the handout. In 2023, the shelter took in
$427,904 and at the time the census was at 93 which breaks down to $12.61 a day per person at 2
meals a day. They moved 89 people into housing and 1 success story. Mr. Moon advised that they
have a lot of people from the prison system; parole used to be done in the county in which the crime
was committed however that was just changed and they now serve in their county of origin. Mr.
Moon introduced Mark. He advised that he saw something in Mark and Mark has turned his life
around over the course of a year and has become employed by the Catalyst to help other people.
Mark advised he would like to thank Jim, Meredith and everyone else that gave him a chance to be
where he is today. People do change, it takes work, but it can be done. Councilperson Reed said she
felt that Mr. Moon has helped to ease a lot of the fear that the community has just by the way he puts
the success stories out in the community and thanked him for that. Councilperson Reed also asked if
93 was the daily average and what was the capacity. Mr. Moon advised there were 112 people today
and they will do whatever needs to be done to help. They are committed to trying to follow the
people that have been placed in housing for at least one year. They all know they can reach out to
him anytime. Mr. Moon advised the number one thing that affects homeless is lack of parenting and
lack of support. When they get someone off the street, they have rarely ever cooked a meal for
themselves. They need lessons in building life skills. He has seen a larger percentage of people under
the age of 18 in 2023. When the Mayor appointed him, he asked that people that come over from
Louisville not be taken in. Mr. Moon advised he does send them back to Louisville with 2 exceptions,
one being a child under the age of 6 and the other being anyone over the age of 65 due to the risk of
them being on the streets. They do not accept sex offenders or violent offenders because they are
also a domestic violence shelter. They cannot accept people that cannot ambulate,they do not have
the staff to care for people, although the facility is handicapped accessible. Council Vice President
Hawkins asked Mr. Moon how a mental health referral would be handled. Mr. Moon advised he
could explain it better by telling a story. A gentlemen was recently in the shelter and the staff realized
he was slipping into a catatonic psychotic state. Together with Life Springs,they got the gentleman in
to get a shot that day, which helped and had received another shot today, so he is beginning to level
out. The goal is to get him connected back with his family. They had gotten his medications that he
needs, but the state that he was in, no one was going to be able to work with him. Mr. Moon advised
that they have many conversations like this on a daily basis. They are the safety net when everyone
else drops them, if not,then they end up on the streets. Mr. Moon advised knowing people's stories,
having those tough conversations and having people or groups of people that are wise enough to put
a plan together in case management that is workable for the different types of mental aptitudes is
key. Councilperson Stoner asked if the community contributions were from any of our municipalities.
Mr. Moon advised yes, $50,000.00 from Jeffersonville and $20,000.00 from Clarksville in 2023.
Clarksville had given $50,000.00 before the end of 2022. Councilperson Stoner asked where the
Emergency Shelter Grant came from. The ESG allocations for this area was IHCDA funding that had
been awarded to this area for 2023-2024. Their calendar year runs from July to July. There was extra
funding and the shelter was awarded some of that, about$40,000.00 from the State, about
$40,000.00 to$45,000.00 from ESG and about$10,000.00 for outreach. Mr. Moon advised there is
not a lot of State or Federal Funding available. There are some grants, some churches, municipalities,
but there just isn't enough funding out there for what needs to be done. It will have to be the three
(3) communities, Clarksville,Jeffersonville and New Albany that make a difference. Councilperson
Stoner advised there is funding from the State and Federal, however it is not being allocated the way
it should be. There has been mismanagement at the State level and neglect. Councilperson Stoner
said he feels their role is to be facilitators of change in this area and to shine a spotlight on this issue
and make sure State and Federal leaders understand how important this is. Patchwork funding of
$30,000 there and $20,000 here is not going to solve the problem. Mr. Moon said he agreed. Mr.
Moon advised that Clark County is the only shelter within 13 counties and the nearest one is in
Evansville and has been there for 150 years. They have great funding, do amazing work, and are
spending about$23.62 a day on their people. Mr. Moon advised he does not get paid by the shelter,
the church pays him because they feel this is important. In order for the shelter to become what it
needs to be, more funding is needed. There are two (2) people in management for the shelter, which
is unheard of. They need leaders like the Council to say this is important not just in Jeffersonville but
at the State level. The shelter is open 24 hours a day, seven days a week, 365 days a year.
Councilperson Stoner advised it is fiscally responsible to invest in these issues early on because it is
fiscally irresponsible to neglect an issue until it gets to the point where it's too hard to handle. Mr.
Moon advised that Judge Vicki Carmichael started a mental health court that is called the Wellness
Court. There is so much money being spent on policing the judicial system and the ER. The money is
there,they need to decide where and how it needs to be spent and make it happen. Wellness Court is
to help people that are chronically homeless,ten (10) years or more who have a chronical mental
illness to transition into daily things that they need to do to keep them out of the court system.
Councilperson Stoner asked for all the speakers that spoke on the Homeless issue to come back to the
front and thanked each of them for what they do.
Assist Police Chief McVoy
Assist Police Chief McVoy advised that Paul,Jim and Leslie all have been very receptive of the police
department. He has dealt with the homeless for nine (9)years now. He has personally gone to these
camps himself instead of sending a patrol officer just to see the situation himself. It has become a
daily thing in different parts of the city. Most of the unhoused issues are in the Western district, there
are service calls daily whether it is for criminal,trespass, suspicious person or people sleeping in the
grass and someone will think they are deceased. Sometimes the Fire Department will be called out
also. Once the alarm is sent out, it elicits a response from public safety, whether it is EMS, Fire or
Police,those are regular daily calls, sometimes there are some disturbances mixed it. As it was
discussed earlier tonight, a lot of it is substance abuse or mental health issues, some violent some just
hardheaded, 90% of the calls are regarding them. Once he goes to those camp site, post notices,
speak with them, they have four to five days to gather their things and try to come up with a plan.
Most of the time they just move down to the next spot. Assistant Police Chief McVoy advised it is
very frustrating to residence and business owners to have to deal with the unsheltered. When those
calls are made and the police go out, they are not harassing the unsheltered,they are trying to help
them. He has had calls regarding unsheltered burning things close to residential property and
property owners unable to sleep at night. He makes it a point to go by these camps before he goes to
work in the morning. What is left behind is an unsightly mess of trash. Assistant Police Chief McVoy
advised whenever he has called one of the organizations regarding the unsheltered, the phone is
always answered and they come out to assist whenever need be. He doesn't claim to have the
answers, but realizes there is a problem that needs to be addressed. Councilperson Stoner asked if he
thought the environment we are in is a crisis. Assistant Police Chief McVoy advised as far as resource
wise, he would say they are really close. Councilperson Stoner thanked Assistant Police Chief for all
the hard work.
4/1/2024-Councilperson Stoner made a motion to amend the minutes of March 18, 2024 to:
(Assist Police Chief McVoy advised they are really close to the breaking point in regards to the
homelessness crisis), seconded by Councilperson Semones; motion passed,9-0.
Public Comment on the Homeless Issue
Dean Collins-Owner of Munich Welding-Jeffersonville
Thanks to the Jeffersonville Police Department. They have been dealing with the issue of homeless
people for about 2 years now and they have been wonderful. Mr. Dean advised he does not have a
solution for the homeless situation. He is willing to put a fence up, but that is just going to push them
somewhere else. They try to keep their gates closed at night, however, they sneak in and employees
have had them run out when they open the shop. Mr. Collins advised he did not realize how bad the
homeless population was until hearing what was said tonight. They work a lot of hours and his
payer, if he would be okay with part of those tax dollars being spent on services that would impact
the homeless, Mr. Collins advised, absolutely.
David Seckman-Director Jeffersonville Township Public Library
Thank you to the Jeffersonville Police Department, to Evan Stoner for putting this together and all
that is done for the City. Thank you also to the Homeless Coalition of Southern Indiana for working
with the Library and having some office hours for social workers to come in and help people that need
it. They have also set up a program called Unite Us to where people that come in needing help,they
can be set up with a Social Worker, whereas before they would be handed a piece of paper and sent
on their way. Mr. Seckman thanked everyone for their services.
Mary Peyton-Jeffersonville Resident
Thanked Councilperson Burns, Councilperson Stoner and the Jeffersonville Police Department for
everything they have done. Ms. Peyton advised she has now gotten some sleep thanks to the help
she has had regarding the issue near her property. Councilperson Semones thanked Ms. Peyton for
coming back and letting them know. Councilperson Stoner asked Ms. Peyton, as a tax payer, would
you mind part of those tax dollars being spent on services that would impact the homeless, Ms.
Peyton advised,yes.
Michele Stensrud-Jeffersonville Resident
Mrs. Stensrud advised that ten (10) years ago, $30,000.00 dollars was spent on a plan that nothing
was done with, it got swept under the rug. Mrs. Stensrud thanked Councilperson Stoner for bringing
the homeless issue back up, and hopes the right things are done this time.
Deniesha Chapman-Jeffersonville Resident
Ms. Chapman advised she has worked with the Homeless Coalition for three (3) season now and
continues to do so because she cares about the people and the community. The people that she has
served in the past just want to know that someone cares about them. They are not scary people most
of the time. Ms. Chapman advised they do not have the answers at this point. One observation that
she has made,there are several young people right out of school coming through with no knowledge
of how to live on their own, and families with children. Parenting is not the only issue, these people
come through with no knowledge of basic understanding of living on their own. There needs to be
programs in place to help people learn how to seek employment and live on their own.
Daniel Mahony-Jeffersonville Business Owner/Resident
Mr. Mahony thanked Councilperson Stoner for inviting him to speak. Mr. Mahony owns a business in
Jeffersonville and also resides in Jeffersonville. What he has heard from other business owners along
Spring Street, they do not know where to send the homeless people that they encounter. Mr.
Mahony asked that they receive information so they could help pass along the information to the
people in need. Councilperson Stoner asked Mr. Mahony, as a tax payer,would he mind part of those
tax dollars being spent on services that would impact the homeless, Mr. Mahony advised,yes.
Nathaniel Knight-129 East Market Street,Jeffersonville, IN 47130
Mr. Knight advised he is a small business owner on Market Street and has had several encounters
with homeless, some good and some were not. He has had some ask for money, cigarettes, etc. He
understands people fall on hard times and he doesn't mind helping out, but there has been instances
where he goes into work and has to clean feces up out of his parking lot or trash from homeless
leaving it everywhere. He has had homeless get into customer's vehicles and use the bathroom inside
of them. When he tells them that he cannot help them,they burst out with racial slurs while he is
working with customers. He is not saying all homeless is this way. He has seen homeless carrying
furniture to set up down by the flood wall,they start fires. It has gotten progressively worse over the
last 24 months, as a young business owner, he's not sure how to deal with it himself. Councilperson
Stoner asked Mr. Knight, as a tax payer, would he mind part of those tax dollars being spent on
services that would impact the homeless, Mr. Knight advised,yes.
Councilperson Stoner thanked everyone that spoke tonight and for their support. He advised it will
not just be him that solves this problem, it will take everyone. The Council's information is on the City
website, reach out to any of them,they need to hear your input. Councilperson Stoner advised he
will be discussing funding with the City Controller in regards to setting up an emergency funding
package, maybe using the Rainy Day Fund. We are nearly at the breaking point, something has to be
done.
2. Kim Calabro 2024-OR-19 Ordinance Amending 2024-OR-8 and fixing the Salaries of Appointed
Officers and Employees for all the Departments of the City of Jeffersonville
Mrs. Calabro advised this would be for the Salary ordinance. On page 10 there was a change to
establish an overlap of positions for the purpose of training someone for new positions, not to exceed
a three (3) week span. Mrs. Calabro gave an example of the position change in the Animal Shelter.
The director would be replaced by the Operations Manager, a new person would be hired and trained
for up to three (3)weeks for the Operations Manager position, in which case there would be an
overlap in paying two (2) employees for the same position for up to three (3)weeks. Mrs. Calabro
asked if anyone had any questions, did this make sense. Councilperson Semones advised it made a lot
of sense. Council President White asked what we are talking about here tonight. Mrs. Calabro
advised for any position from now moving forward there could be an overlap in paying two (2)
employees for the same position. Council President White asked, what position would be trained.
Mrs. Calabro advised, Operational Manager, not a Department Head. Councilperson Reed asked if
this would just be a change in policy to allow a three (3)week overlap for a current employee to train
a new employee before leaving that position. Mrs. Calabro advised yes. Councilperson White asked if
the person leaving would be able to use PTO time to train the new employee instead of being paid
through payroll. Mrs. Calabro advised that would be hard to do, some employees at the time of
departure does not have any time left to take. Council President White asked if this would incur new
money. Mrs. Calabro advised yes. Councilperson Stoner advised he would not be in favor of asking an
employee to use PTO to train a new hire. Councilperson Reed advised it makes a lot of sense,from a
HR perspective, it has been done this way in her office. Councilperson Webb asked how many times
this had happened in the past year. Mrs. Calabro advised it would be hard to say, it does not happen
very often at all. Councilperson Reed advised this has been a very common practice and has been
recommended for most businesses. Councilperson Semones asked if this would come about for
another position, they would have to go through HR and the Director before a final decision was
made. Mrs. Calabro advised yes,that is correct. Councilperson Semones asked if every position being
filled would require a three (3)week training, Mrs. Calabro advised no. Councilperson Stoner asked
Council Attorney Wilder if he had anything to say regarding this Ordinance. Attorney Wilder advised,
the numbers are provided to the Council to run the City and do all the things they are supposed to do.
These things should be there and they should just do them.
Councilperson Burns made a motion to approve 2024-OR-19 on the First and Second Reading,
seconded by Councilperson Reed; motion passed, 7-0.
3. Kim Calabro 2024-OR-20 Ordinance Repealing and Replacing Ordinance 2004-OR-74 Establishing
Retiree's Health Insurance Benefits for City Employees
Council President White advised this Ordinance would repeal and replace 2004-OR-74, Establishing
Retiree's Health Insurance Benefits for City Employees. Mrs. Calabro advised the retiree ordinance
has not been revised since 2004. It is very out dated. For several years now, Mrs. Calabro had been
trying to get this updated. The City has in the past had paid sixty (60) percent of Retiree's Health
Insurance premiums and the patient being responsible for the rest. Mrs. Calabro advised the Council
approved this change last year, however,the ordinance was never updated. The new rate will be
seventy five/twenty five (75/25) percent with the City paying the seventy-five present. Councilperson
Semones asked if this change had already been done, Mrs. Calabro advised yes, it has already been
changed.
Councilperson Stoner made a motion to approve 2024-OR-20 on the First and Second Reading,
seconded by Councilperson Burns, motion passed, 7-0.
Mrs. Calabro advised the Council that she will not be at the next Council Meeting on April 1, 2024, she
will be out of town.
4. Chief Shawn Grant TEG Proposal for Jeffersonville Fire Station 1
Chief Grant advised he had sent a copy of the proposal for Fire Station 1 to each Council Member and
introduced John Sprouls with TEG.
Mr. Sprouls advised one of their locations is located in Jeffersonville. The plan for Station 1 would
include upgrades to sleeping quarters, locker/shower rooms, weight room and better
accommodations across the board to do somewhat of a refresh of the inside. The front doors will also
be replaced. They are putting a package together to go out and publicly bid the project. There will be
multiple phases which is included in the proposal. (See attached). Once the project is approved, and
they move into construction, they are out in the field reviewing shop drawings, answering any
questions that arise. Multiple consultants will be involved including MEP consultants, multiple
engineers including Structural and Civil. They would work with the City and Contractor to make sure
that progress is being made, oversee applications for payment on a monthly basis with staff to make
sure they are getting paid. Councilperson Webb asked Mr. Sproul, based on his expertise, does he
think that facility is good enough to work with. Mr. Sprouls advised yes and that they are looking to
replace windows,the overhead door which will make it more energy efficient. Councilperson Burns
asked if he had any idea of how much this project would run. Mr. Sprouls advised, not specifically. He
advised as they get into the schematic design, see what the needs are and how they can get to where
they need to be with the budget,they can use alternate things and maneuver things to meet that
budget. Councilperson Stoner asked Attorney Wilder if the City had to accept the lowest bid for the
project. Attorney Wilder advised no,just the most responsible bid. The Mayor makes that decision.
Councilperson Stoner asked if the Administration has decided to go with TEG, Chief Grant advised yes.
Council President White asked, if this was to be approved, would it go through Board of Public Works,
Attorney Wilder advised,that is correct. Councilperson Stoner asked if the number was$164,000.00.
Mr. Sprouls advised it was more like $168,500.00. Chief Grant advised he wanted to give the Council
the opportunity to talk amongst themselves to see if this project would be something they want to
move forward with before he asked for funding. Chief Grant also advised that he has worked with
TEG in the past and they have been fantastic and would personally like to use this company.
Councilperson Stoner asked how wide the net would be when advertising bids for this project. Mr.
Sprouls advised primarily in this area, but that does not mean that someone from out of the area
might come in.
ATTORNEY COMMENTS:
Larry Wilder-No Comment
Les Merkley-Absent
DEPARTMENT HEADS:
No Comments
PUBLIC COMMENTS:
1. James R McClure Jr. 1006 Hazelwood Court,Clarksville, IN 47129
Mr. McClure advised he is a candidate for District 71 that includes Jeffersonville and would like to
announce that Tome Hall, a Republican candidate for district 71 will be hosting a town hall ask the
candidate event on Wednesday, March 20, 2024 from 6:00pm to 7:30 pm located at the Clarksville
Public Library, 1312 Eastern Boulevard, Clarksville IN 47129 to which he will make a short
introduction and then answer any questions. Mr. McClure can be reached at 812-946-8941 or
McClureforindiana@proton.me.
COUNCIL COMMENTS:
• Councilperson Burns—No Comment
• Councilperson Semones—No Comment
• Councilperson Anderson—Absent
• Councilperson Reed—congratulations to Jeff High in bringing the community together and working
so hard and seeing the positive support. The GCCS Art show will be opening in April.
• Councilperson Webb—Thanks to everyone that spoke out regarding the homeless shelter. Thank
you Councilperson Stoner for bringing that to everyone's attention, it was good hearing from them.
A committee needs to be formed and he would gladly serve on it to help the Council make decisions
and come up with solutions to maybe set up at donation center from other sources such as the
Riverstage or Facebook.
• Council Vice President Hawkins—Congratulations to Jeffersonville High School boys basketball team,
and first ever Jeffersonville Choir State finalist.
• Councilperson Snelling—Absent
• Councilperson Stoner—Thanks to everyone that attended the meeting tonight and spoke in public
comment,gave their views and concerns on the homeless issue. Thanks to Judge Nicholas Karaffa
and Assistant Jill Way for attending the meeting tonight.
• Council President White—No Comment
ADJOURNMENT:
Council Vice President Hawkins made the motion to ADJOURN the meeting at 8:23 p.m.
DISCLAIMER:
These minutes are a summary of actions taken at the Jeffersonville City Council meetings. The full video
archive of the meeting is available for viewing at www.cityofjeff.net for as long as this media is supported.
APROVED BY: p
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Dustin White, Council President ATTEST: Lisa Gill, Clerk
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COMMON COUNCIL OF THE CITY OF JEFFERSONVILLE
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HOMELESS
COALITION
Leslea Townsend Cronin,Executive Director
Brandi Pirtle,Program Director
Contents
1. Member Meeting
2. White Flag
3. Housing Stability
4. Street Outreach
5. Benefits Navigation
6. Balance of State Continuum of Care Region 13
7. Advocacy Efforts
8. Definitions
Member Meeting and Partnership updates
Definition:The Homeless Coalition of Southern Indiana(HCSI)collaborates and works with nearly
forty-eight(48)agencies throughout the Continuum of Care (COC) region.
Funding: Funding is wrapped up in our advocacy efforts
• Partnerships include,but are not limited to,mental health agencies,substance use treatment
facilities,insurance companies,family-qualified health centers,Indiana Department of Health
(IDOH),local outreach organizations,libraries,local Public Housing Authorities (PHA),and
other non-profit organizations that serve the homeless and at-risk populations.
• Average membership meeting attendance is 20-25.
• Cover updates from state and local governments,coordinate plans for winter weather,
leverage services across our diverse membership,discuss local trends,work towards
solutions,and data sharing.
White Flag
Definition: From November 15-April 15,when the weather gets below 35 degrees from 7 pm to 7
am,we open an emergency shelter for those to get out of the cold.
Funding: Funded by state COVID-19 funding for the last 3 years,which ended September 2023.At
this time it is funded only through private donations.Currently seeking to support this program
with$20,000 from New Albany,Jeffersonville,Clarksville,Clark County,and Floyd County.
• The White Flag shelter has on average 20-25 individuals per night.
• The shelter has been open a total of 69 nights this season.
• TARC has worked with the shelter and not only has adjusted their notice policy on their end to
drivers,but also began transporting from the shelter to downtown New Albany and
Jeffersonville.
• Volunteers have provided over 1,000 hours of service totaling nearly$19,000 in value.
• White flag volunteer pool is nearly 100 individuals that have engaged in volunteer work for
the shelter for this season.The total so far is over 400 individuals and families since we began
our shelter in 2016.
• Provided over 1600 services this season to 195 unduplicated clients.
• Nearly 40%of the population that have used the shelter is from Clark County.
Housing Stability
Definition: Created from Covid Moratorium lifting and preventing mass evictions and
homelessness. Worked with local agencies-Hope Southern Indiana,Community Action Southern
Indiana,Salvation Army,St.Vincent DePaul-to apply for Covid-19 CV funding for eviction
prevention funding.HCSI used Metro United Way funding to provide case management to assist
with agencies finding appropriate applicants for funding reducing the burden on agencies.This
program was supported by the state to provide additional services for housing stability.At this
time,advocating for this program to become a permanent program in the state budget.
Funding:HCSI utilizes funds from Indiana Housing and Community Development Association
(IHCDA) Rapid Rehousing(RRH)/Homeless Prevention (HP)funds,New Albany Community
Development Block Grant(CBDG),and Indiana Emergency Rental Assistance(IERA)to assist
clients financially.Financial assistance includes rent arrears,rent assistance,first and last months
rent,and deposits. Each funding stream has different limitations geared toward assisting a specific
demographic of homelessness,at risk of homelessness,or poverty.
• Housing Stability continues to be the program with the most utilization.
• Have assisted 792 clients since July 1,2023 through 03/17/2024.Of those, 767"self referred"
into the network-applied online or called our agency.
• Agencies across Southern Indiana refer to the program through r„,,,,,,,,,.
• Since the project began in 2021 HCSI has served 2,447 clients.Some of these clients required
multiple periods of assistance leading to over 3,400 cases being managed.
• Of these clients 1204 are from Clark County and 1,573 of the cases.This is nearly half of clients
to date out of the 4 counties we serve.
Street Outreach
Definition:To work with collaborative agencies to provide outreach in camps.Partners include
LifeSpring Path program,Nomad Church Collective,Local Health departments,Volunteers of
America Veteran Services,and other programs when need is identified.Also provide case
management on a 1/1 basis.
Funding Source:Small state grant and private donations.
•
• Assisted over 150 clients since July 1,2023.Currently has 24 active clients.
• Street Outreach assists with housing applications and advocacy on behalf of our clients,
treatment(physical health,mental health,and substance use),benefits,and other goals
identified by our clients (i.e.education and job obtainment).
• Assists clients with getting important documents such as birth certificates,Identification
cards,social security cards,marriage certificates,etc.
• HCSI also assists with transportation to and from appointments.
• Assists clients with Greyhound transportation back to their home area when stranded.
• Coordinated with local libraries to assist clients that come in and utilize their services.
• To date have housed 10 chronically homeless individuals (see definition below)
• Works with Coordinated Entry(CE)and housing stability programs to assist in clients
receiving available vouchers they are qualified for as well as assist in getting clients that are
ready for housing into the CE system to make them available for all housing projects in the
region.
Benefits Navigation
Definition:To provide free services to individuals to ensure they are linked to health benefits.
Funding: Reimbursable fee for service through Covering Kids and Families state program.
• HCSI has completed 92 applications since July 1,2023.
• Since January 2024,HCSI has worked with the Clark County jails as they have embraced
IRAC.With this implementation, HCSI has increased its presence and is now in the Clark
County jail.The benefits navigators go into the jails Tuesdays and Wednesdays to initiate the
first group of individuals to work on their insurance.It is the hope that those needing
treatment can work with HCSI to get insurance then released to a treatment facility versus
staying incarcerated.
• Partnered with Jeffersonville Public Library to be present at the libraries once a week,while
it is on hold,we have hired another benefits navigator to assist with the increased demand
from Clark County.
• SSI/SSDI Outreach,Access,and Recovery(SOAR)certified.
Balance of State(BOS) COC Region 13
Definition: Balance of State is all the counties in the state of Indiana excluding Marion
County.CoC means the group organized to carry out the responsibilities required under 24
CFR 578 composed of representatives of organizations,including nonprofit homeless
providers,victim service providers,faith-based organizations,governments,businesses,
advocates,public housing agencies,school districts,social service providers,mental health
agencies,hospitals,universities,affordable housing developers,law enforcement,
organizations that serve homeless and formerly homeless veterans,and homeless and
formerly homeless persons to the extent these groups are represented within the
geographic area and are available to participate.
Funding: Subrecipient of a small IHCDA CoC Supportive Services only grant and private
donations.
• Assists in the creation and implementation of homelessness projects across an eight-county
region(Clark,Jefferson,Scott,Washington,Orange,Crawford,Harrison,Floyd)
• Served on the CE hiring board for TA in developing a new CE tool.
• Served on the CE taskforce for developing and implementing a new CE Assessment tool.
(Will be implemented this spring/summer).
• Brought forth changes in CE to ensure accountability across agencies and work toward
cleaner data.
• Motioned,and got approved,changes to the CoC Board bylaws to enhance representation
across the state.
• New homelessness services to start in Jefferson County
• First year all participating counties are counted in the Point-in-Time (PIT) count.This year
we had the most collaboration between agencies and counties resulting in a more detailed
and accurate count
• Increasing agencies using HMIS and CE.Will be one of the first and only regions to have a
center for CE in each county once new CE tool is implemented.
• Presenting a this Spring Development Day for IHCDA.
• Present training to regional and local agencies and businesses on working with
homelessness and those at risk of homelessness.
Advocacy Efforts
Definition:The purpose of a Coalition-to provide advocacy for our local agencies,community
(housed,unhoused) and work with local government,businesses,landlords,and other
stakeholders in the community to ensure we work together to increase stability and reduce
homelessness.
Funding: Local grants and private donations.
• Represent Southern Indiana for Prosperity Indiana's Policy Committee and the Hoosier
Housing Needs Coalition to identify state legislation to improve the housing and homeless
response system. Includes meeting with state and federal lawmakers to improve housing
systems and advocate for funding.
• Partner with local legislators and law makers to improve local systems.
• Present annually to the local City Councils on the state of housing and homelessness in each
region,county and city.
• Provide support to Indiana Department of Transportation when a camp is identified on state
property to work with individuals for permanency or reduce trauma when safety becomes an
issue.
• Building relationships with state and local law enforcement to provide social services support
when someone is identified as unhoused and in need of services.
Code of Federal Regulation Definitions
At risk of homelessness.
(1)An individual or family who:
(i) Has an annual income below 30 percent of median family income for the area, as
determined by HUD;
(ii) Does not have sufficient resources or support networks, e.g., family, friends, faith-
based or other social networks, immediately available to prevent them from moving to an
emergency shelter or another place described in paragraph(1)of the "Homeless"definition
in this section; and
(iii)Meets one of the following conditions:
(A) Has moved because of economic reasons two or more times during the 60 days
immediately preceding the application for homelessness prevention assistance;
(B) Is living in the home of another because of economic hardship;
(C) Has been notified in writing that their right to occupy their current housing or living
situation will be terminated within 21 days of the date of application for assistance;
(D) Lives in a hotel or motel and the cost of the hotel or motel stay is not paid
by charitable organizations or by federal, State, or local government programs for low-
income individuals;
(E) Lives in a single-room occupancy or efficiency apartment unit in which there reside
more than two persons, or lives in a larger housing unit in which there reside more than
1.5 people per room, as defined by the U.S. Census Bureau;
(F) Is exiting a publicly funded institution, or system of care(such as a health-care
facility, a mental health facility, foster care or other youth facility, or correction program
or institution); or
(G) Otherwise lives in housing that has characteristics associated with instability and an
increased risk of homelessness, as identified in the recipient's approved consolidated
plan;
(2)A child or youth who does not qualify as "homeless"under this section, but qualifies as
"homeless" under section 387(3)of the Runaway and Homeless Youth Act(-+
), section 637(11) of the Head Start Act(42 L.S.L. 96 2( i 1 ), section 41403(6)of
the Violence Against Women Act of 1994 (42 U.S.C. 140'!': '?1,'), section 330(h)(5)(A) of
the Public Health Service Act( _ -- " " "",!A)), section 3(m) of the Food and
Nutrition Act of 2008 (7 U.S.C. 2012(m)), or section 17(b)(15) of the Child Nutrition Act of
1966(42 U.S.C. 1786(b)(15)); or
(3)A child or youth who does not qualify as "homeless"under this section, but qualifies as
"homeless"under section 725(2) of the McKinney-Vento Homeless Assistance Act( 1 '
U.S.C. 11434a(2)), and the parent(s)or guardian(s) of that child or youth if living with her or
him.
Homeless means:
(1) An individual or family who lacks a fixed, regular, and adequate nighttime residence,
meaning:
(i)An individual or family with a primary nighttime residence that is a public or private
place not designed for or ordinarily used as a regular sleeping accommodation for human
beings, including a car,park, abandoned building, bus or train station, airport, or camping
ground;
(ii)An individual or family living in a supervised publicly or privately operated shelter
designated to provide temporary living arrangements (including congregate shelters,
transitional housing, and hotels and motels paid for by charitable organizations or by
federal, state, or local government programs for low-income individuals); or
(iii)An individual who is exiting an institution where he or she resided for 90 days or less
and who resided in an emergency shelter or place not meant for human habitation
immediately before entering that institution;
(2)An individual or family who will imminently lose their primary nighttime residence,
provided that:
(i)The primary nighttime residence will be lost within 14 days of the date of application
for homeless assistance;
(ii)No subsequent residence has been identified; and
(iii) The individual or family lacks the resources or support networks, e.g., family, friends,
faith-based or other social networks, needed to obtain other permanent housing;
(3)Unaccompanied youth under 25 years of age, or families with children and youth, who do
not otherwise qualify as homeless under this definition, but who:
(i) Are defined as homeless under section 387 of the Runaway and Homeless Youth Act
(4: 7 ' '), section 637 of the Head Start Act( "' ), section 41403 of
the Violence Against Women Act of 1994 ( ), section 330(h) of the
Public Health Service Act( ',______ ), section 3 of the Food and Nutrition Act of
2008 ( ), section 17(b) of the Child Nutrition Act of 1966 (42 U.S.C. 1786(b))
or section 725 of the McKinney-Vento Homeless Assistance Act(^2 U.S.C. 11434a);
(ii) Have not had a lease, ownership interest, or occupancy agreement in permanent
housing at any time during the 60 days immediately preceding the date of application for
homeless assistance;
(iii)Have experienced persistent instability as measured by two moves or more during the
60-day period immediately preceding the date of applying for homeless assistance; and
(iv) Can be expected to continue in such status for an extended period of time because of
chronic disabilities, chronic physical health or mental health conditions, substance
addiction, histories of domestic violence or childhood abuse(including neglect), the
presence of a child or youth with a disability, or two or more barriers to employment,
which include the lack of a high school degree or General Education Development(GED),
illiteracy, low English proficiency, a history of incarceration or detention for criminal
activity, and a history of unstable employment; or
(4) Any individual or family who:
(i) Is fleeing, or is attempting to flee, domestic violence, dating violence, sexual assault,
stalking, or other dangerous or life-threatening conditions that relate to violence against the
individual or a family member, including a child, that has either taken place within the
individual's or family's primary nighttime residence or has made the individual or family
afraid to return to their primary nighttime residence;
(ii) Has no other residence; and
(iii)Lacks the resources or support networks, e.g., family, friends, faith-based or other
social networks, to obtain other permanent housing.
Chronically homeless means:
(1)A"homeless individual with a disability,"as defined in section 401(9) of the McKinney-
Vento Homeless Assistance Act(42 US C 11 Zfn1Q\), who:
(i) Lives in a place not meant for human habitation, a safe haven, or in an emergency
shelter; and
(ii) Has been homeless and living as described in paragraph (1)(i)of this definition
continuously for at least 12 months or on at least 4 separate occasions in the last 3 years, as
long as the combined occasions equal at least 12 months and each break in homelessness
separating the occasions included at least 7 consecutive nights of not living as described in
paragraph(1)(i). Stays in institutional care facilities for fewer than 90 days will not
constitute as a break in homelessness, but rather such stays are included in the 12-month
total, as long as the individual was living or residing in a place not meant for human
habitation, a safe haven, or an emergency shelter immediately before entering the
institutional care facility;
(2) An individual who has been residing in an institutional care facility, including a jail,
substance abuse or mental health treatment facility, hospital, or other similar facility, for
fewer than 90 days and met all of the criteria in paragraph(1)of this definition, before
entering that facility; or
(3)A family with an adult head of household(or if there is no adult in the family, a minor
head of household)who meets all of the criteria in paragraph(1) or(2)of this definition,
including a family whose composition has fluctuated while the head of household has been
homeless.
Date : 01/29/2024 - - — Catalyst Rescue Mission - _ . : = -rt ._-. - Page : 1
Time : 11:21:11 AM Analysis of Revenues & Expenses--Detail USE = - .: -=
January to December 2023
Note: The Report Option to include Open Transactions is selected.
Accounts Annual Budget YTD Budget YTD Actual Annual Annual Budget
(This Year) (This Year) (This Year) Budget/Actual Remaining
(This Year) (This Year)
Revenues
100-Community Contributions $80,000.00 $80,000.00 $79,245.55 ($754.45) $754.45
101 -Program Fees $97,000.00 $97,000.00 $126,465.79 $29,465.79 ($29,465.79)
102-Emergency Shelter Grant $60,000.00 $60,000.00 $179,968.96 $119,968.96 ($119,968.96)
103-Other Grants $50,000.00 $50,000.00 $5,000.00 ($45,000.00) $45,000.00
104-Church Contributions $15,000.00 $15,000.00 $6,110.00 ($8,890.00) $8,890.00
105- Individual Contributions $15,000.00 $15,000.00 $17,905.00 $2,905.00 ($2,905.00)
107-Vending Income $10,000.00 $10,000.00 $13,208.89 $3,208.89 ($3,208.89)
Total Revenues $327,000.00 $327,000.00 $427,904.19 $100,904.19 ($100,904.19)
Expenses
Staff Salaries
201 -Shelter Manager $59,399.91 $59,399.91 $69,645.57 ($10,245.66) ($10,245.66)
202 -Administrative Assistant $12,000.00 $12,000.00 $12,790.02 ($790.02) ($790.02)
203- Intake Specialist $103,486.00 $103,486.00 $117,822.86 ($14,336.86) ($14,336.86)
204-Volunteer and Donation Coordinator $19,200.00 $19,200.00 $20,668.96 ($1,468.96)
205-Case Manager $35,000.00 $35,000.00 $48,470.28 ($13,470.28) ($13,470.28)
206-Director $14,000.00 $14,000.00 $13,563.94 $436.06 $436.06
208- Intake Specialist Supervisor $33,000.00 $33,000.00 $0.00 $33,000.00 $33,000.00
210-Grant Writer $35,000.00 $35,000.00 $0.00 $35,000.00 $35,000.00
Total Staff Salaries $311,085.91 $311,085.91 $282,961.63 $28,124.28 $28,124.28
Staff Benefits
251 -Continuing Education $1,500.00 $1,500.00 $480.35 $1,019.65 $1,019.65
252-Travel $2,000.00 $2,000.00 $1,500.00 $500.00 $500.00
253-Business Expense $5,000.00 $5,000.00 $7,302.06 ($2,302.06) ($2,302.06)
Total Staff Benefits $8,500.00 $8,500.00 $9,282.41 ($782.41) ($782.41)
Office
300-Administrative/Supplies $4,000.00 $4,000.00 $4,168.17 ($168.17) ($168.17)
302-Service Contracts $6,000.00 $6,000.00 $11,023.22 ($5,023.22) ($5,023.22)
Total Office $10,000.00 $10,000.00 $15,191.39 ($5,191.39) ($5,191.39)
Property
320-Utilities $22,000.00 $22,000.00 $21,737.11 $262.89 $262.89
321 -Building Maintenance $15,000.00 $15,000.00 $16,085.40 ($1,085.40) ($1,085.40)
322-Insurance $28,000.00 $28,000.00 $32,861.45 ($4,861.45) ($4,861.45)
323-Fire Suppression Equipment $1,500.00 $1,500.00 $369.00 $1,131.00 $1,131.00
324-Gas for Automobiles $3,500.00 $3,500.00 $8,660.79 ($5,160.79)
325-Vehicle Maintenance $3,000.00 $3,000.00 $7,431.15 ($4,431.15) ($4,431.15)
Total Property $73,000.00 $73,000.00 $87,144.90 ($14,144.90) ($14,144.90)
Program
350-Education Programs $3,000.00 $3,000.00 $711.55 $2,288.45 $2,288.45
Date:01/29/2024 _ " +*- _ - _: Catalyst Rescue Mission Page :_ _ - 2
- --
Time`11:21:11 AM — - --- Analysis-of Revenues&Expenses Detail USE
January to December 2023
Note: The Report Option to include Open Transactions is selected.
Accounts Annual Budget YTD Budget YID Actual Annual Annual Budget
(This Year) (This Year) (This Year) Budget/Actual Remaining
(This Year) (This Year)
351 -Outreach $1,750.00 $1,750.00 $0.00 $1,750.00 $1,750.00
352 -Food $16,000.00 $16,000.00 $50,976.02 ($34,976.02) ($34,976.02)
353 -Program Expense $5,000.00 $5,000.00 $6,864.58 ($1,864.58) ($1,864.58)
351 -Supplies $1,700.00 $1,700.00 $4,440.50 ($2,740.50) ($2,740.50)
355-Vending Expense $4,000.00 $4,000.00_ $1,275.38 $2,724.62— $2,724.62
Total Program $31,450.00 $31,450.00 _ $64,268.03 ($32,818.03) ($32,818.03)
Total Expenses $434,035.91 $434,035.91 $458,848.36 ($24,812.45) ($24,812.45)
Net Total ($107,035.91) ($107,035.91) ($30,944.17) $76,091.74 ($76,091.74)
Other Revenues
192-Misc. Income $0.00 _ $0.00 $3,310.41 $3,310.41 ($3,310.41)
Total Other Revenues $0.00 $0.00 $3,310.41 $3,310.41 — ($3,310.41)
Net Operating Total ($107,035.91) ($107,035.91) ($27,633.76) $79,402.15 ($79,402.15)
i'lI Catalyst Demographics Summary
2023
i ll!i
City, State % County %
Jeffersonville, IN 32% Clark 42%
New Albany, IN 22% Floyd 25%
Clarksville, IN 16% Harrison 8%
Other 30% Scott 3%
l;11;i Washington 2%
Age % Other, IN
10%
0-5 7% Other, Out of State 10%
5--18 13%
19-30 20% Referring Agency
31-45 35% Referred by self
I 46-61 21% Center for Women
illii
62-older 4% Clark County Jail/Prob.
Lifespring
Employed/Income Referred by friend
Yes 25% Floyd County Prob./Jail
No 75% Child Protection Serv.
Exit 0
Mental Illness Referrals Wellstone
I,li„ Yes 51% 232 Clark Memorial Hosp.
No 49% New Albany Police
Harrison County Pro/J
Race % Jeffersonville Police
Caucasian 70% Baptist Floyd Hosp.
African American 23% Hickory
1 Hispanic 4% NA Housing
j:j!j Asian 1% Jeff Housing
American Indian 1% Wooded Glenn
Turkish 1% Family Health Center
Volunteers of Am.
Veteran % Hilchrist Nursing Home
Yes 5% Harrison County Hosp.
No 94% Indiana State Parole
Entering 1% Wellstone
Clark Rehab
Felon % Red Carpet
Yes 42%
No 58% Domestic Violence %
Yes 22%
Disability % No 78%
h Yes 27%
No 73% Clients in Program
Unduplicated Emergency Shelter 553
Substance Abuse % Referrals Duplicated Emergency Shelter 120
Yes 52% 189 Street Outreach 280
No 48% Total Number 953
Total Number Housed 89
$ 427 , 904
93
$1Z._61
89
1
orcutt ( winslow + TEG ARCHITECTURE PLANNING INTERIOR DESIGN
20 February 2024
Jeffersonville Fire Department
Chief Shawn Grant
2204 E. 10th Street
Jeffersonville, IN 47130
812-285-6445
RE: Proposal to Provide Architectural,Civil,Structural and Mechanical/Electrical
Engineering Professional Design Services for:
Jeffersonville Fire Station#1 Renovation/Additions
City of Jeffersonville
Fire Station#1,Jeffersonville,Indiana
Dear Chief:
On behalf of Orcutt I Winslow+TEG (OW+TEG), we appreciate this opportunity to provide this
proposal outlining professional services for the Jeffersonville Fire Department - City of
Jeffersonville.
Over three decades of experience tells us that successful projects begin with a relationship
nourished by clear communication, mutually understood expectations, and a willingness of both
client and architect to understand and accept their responsibilities.
Please find outlined below a brief synopsis of this Proposal. This document delineates the
following elements of the Agreement:
Section One: Project Scope
Section Two: Scope of Professional Services
Section Three: Basis for Compensation
Section Four: Additional Services
Exhibit A: Existing Plan with Scope Description
We look forward to working with you on this project and will strive to demonstrate the advantages
of our approach to Service,Quality and Creativity. Thank you for allowing Orcutt 1 Winslow+TEG
to submit this proposal for your consideration.
Si cerely and All the Best,
John W.Sproul I AIA
Principal
Orcutt I Winslow+TEG
ARIZONA TENNESSEE TEXAS INDIANA LOUISIANA
2929 n central ave. 5016 centennial blvd. 222 w las colinas blvd. 903 spring st. 6425 youree dr.
eleventh floor third floor suite 749e jeffersonville, in 47130 shreveport, la 71105
phoenix, az 85012 nashville,to 37209 Irving,tx 75039 812.282.3700 318.424.3700
602 257 1764 615 298 2525 214 396 2090
www.owp.corn
Section One
Project Scope
1.01 The scope of this project is limited to Jeffersonville Fire Station#1 located at 735 Wall
Street,Jeffersonville Indiana.
1.02 For the project noted above,the anticipated project scope will include the following:
1. Apparatus Bay Door Renovation
a. Replace existing apparatus bay doors;two(2) 16'doors, in lieu of three(3)
12"doors.
b. Re-orient existing interior columns(non-load bearing)to align with revised
door layout.
c. Infill area of wall between bay doors.
d. New 3'-0"x 7'-0"personnel door located between bay doors.
2. Addition/Renovation
a. Removal and replacement of existing concrete entrance drive to apparatus
bays.
b. Minor demolition of walls, doors,frames,casework, mechanical, plumbing
and/or electrical systems
c. Structural system
d. Exterior wall envelope
e. Roof
f. Interior wall construction
g. Floor,wall and ceiling finishes
h. Doors/frames and hardware
i. New casework
j. Extension of/addition to existing mechanical system
k. Extension of/addition to existing electrical system
I. Extension of/addition to existing plumbing system
3. Proposed Scope of Work
a. See attached plan with proposed scope of work descriptions.
Section Two
Scope of Professional Services
2.01 The Scope of Services includes the following consultants:
.1 Architecture(OW+TEG)
.2 Structural Engineering(TRC)
.3 Civil Engineering(Jacobi,Toombs& Lanz)
.4 Mechanical/Electrical Engineering(CMTA)
NOTE:The scope of services does not include fees for site survey, land acquisition,geotechnical
report,communications and low voltage systems planning,furniture,furnishings,office
equipment,artwork,signage,window treatment, etc. These are the responsibility of the
owner/facility.
2.02 Project Development Phases will include:
.1 Schematic Design
.2 Design Development
.3 Contract Document Development
.4 Bidding and Negotiation
.5 Contract Administration during construction
2.03 Schematic Design will include:
.1 Review existing building plans.
.2 Field verification of existing site conditions.
.3 Develop schematic plan and exterior elevation from initial meeting with Owner.
.4 Visualization: 3D Renderings
a. Provide three(3)exterior rendered views of the proposed scheme.
.5 One(1) meeting with Owner to review proposed Schematic Design plans.
.6 Obtain Owner's approval and sign-off of Schematic Design package.
2.04 Design Development will include:
.1 One(1) meeting with the Owner to determine the locations and requirements for
the following elements:
a. Plan Layout(s)
b. Casework
c. Overhead door specifications
d. Types of finishes.
e. Review exterior finishes.
f. Doors and Hardware.
g. Mechanical/Plumbing Systems(revisions to/addition to existing systems).
h. Electrical Systems(extend existing system into renovated area); locate lighting
and devices.
i. Review site utility work/coordination with disciplines.
.2 Develop a Design Development Package for the Owner's approval,and sign-off
.3 The Design Development Package will then be distributed to the project team for use
in developing the Contract Documents
2.05 Construction Documents will include:
.1 Cover Sheet
.2 Life Safety Plan.
.3 Demolition Plan
.4 Architectural/Dimension Plan
.5 Reflected Ceiling Plan
.6 Roof Plan
.7 Exterior Elevations
.8 Wall Sections
.9 Interior Elevations
.10 Casework Sections
.11 Miscellaneous Details
.12 Doors, Frames and Hardware
.13 Structural Plans and Details
.14 Mechanical/Plumbing Plans and Details
.15 Electrical Plans and Details
.16 Project Specifications
.17 OW + TEG to submit construction documents to the Indiana Department of
Homeland Security and the City of Jeffersonville Building Inspection Department for
review and approval.
2.06 Bidding and Negotiations phase will include:
.1 OW+TEG will assist in bidding the project via public bid.The Owner will provide all
legal documents and Instructions to Bidders pertaining to the Bid.
2 OW+TEG will conduct One(1)on-site Pre-Bid Conference with the interested
bidders.
3 OW+TEG will respond to bidder questions and requests for substitutions in
addendum format.
.4 OW+TEG will assist the Owner in tabulating and analyzing the bids.
2.07 Contract Administrative Services will include:
.1 The Project Team will provide shop drawing and submittal reviews, review and
respond to requests for information (RFI), and review / give recommendations on
change order requests(COR).
.2 The Project Team will review all Applications and Certificates for Payment from the
Contractor.
.3 The Project Team will conduct monthly on-site visits during the duration of the
construction phase.
.4 The Project Team will prepare a final project Punch List review at substantial
completion prior to certification of the final Application for Payment.
.5 OW+TEG is not required to make exhaustive inspections of the project contractor's
work during construction, but only to make general, periodic observation of the
construction work. OW + TEG has no authority or responsibility to supervise or
inspect the construction work.
2.08 Interior Design Services
.1 Interior Design Services will be limited to the specification of types of interior
materials/finishes, colors, patterns, and their locations. The selection of fabrics,
furniture, furnishings, office equipment, artwork, interior signage, and window
treatments are not included in this proposal.
.2 OW+TEG Architects can provide these additional services and would be pleased to
provide assistance under a separate contract if desired by the facility.
2.09 This proposal is based on the following Project Schedule:
.1 Initial Project Meeting Within 1 Weeks of Notice to Proceed
2 Schematic Design complete Three(3)Weeks from Initial Meeting
3 Design Development complete Two (2)Weeks from SD Sign-Off
A Contract Documents complete Six(6)Weeks from DD Sign-Off
5 Pre-Bid Meeting To Be Determined
.6 Bids Received To Be Determined
.7 City Selection of Contractor To Be Determined
.8 Start of Construction To Be Determined
9 Construction Duration To Be Determined
Section Three
Basis for Compensation
Orcutt I Winslow+TEG presents the following stipulated professional fee for the
services exclusive of reimbursable expenses and travel of$168,500.00(One Hundred
Sixty-Eight Thousand Five Hundred Dollars)for the scope outlined in Section Two of this
proposal.
Project Compensation Breakdown by phase:
Schematic Design (SD) 20%
Design Development(DD) 20%
Construction Documents(CD) 35%
Bidding and Negotiation (BD) 05%
Construction Administration (CA) 20%
3.01 Reimbursable Expenses are not included in the fee stated above. Reimbursable Expenses
shall be charged at a multiple of 1.15 times the expense incurred by the Architect.
Examples of reimbursable expenses include but are not limited to the following:
- Travel Expenses(Mileage based on the current Federal Standard per mile)
- Reprographic Expenses to produce check sets and bidding sets.
- Reprographic Expenses to produce presentation drawings and display boards.
- Shipping Expenses associated with distribution of materials associated with the project.
- Advertising expenses
- All City, State and other Authorities having jurisdiction Plan Review Fees, Zoning
Applications,etc.
3.02 Upon acceptance of this proposal OW+TEG will prepare the AIA B101 Owner/
Architect agreement for the scope of services outlined in this proposal.
Section Four
Additional Services
4.01 All services beyond those outlined in this Proposal are considered Additional Services. If
Additional Services are required, a separate proposal defining the Scope of Services and
Professional Fees will be prepared.
4.02 Revisions to designs or documents after approval at each project development phase or
final documents previously approved by the Owner/Owner's Representative.
4.03 Meetings beyond the meetings outlined in the Scope of Services,(including meetings with
city,state,or other agencies for review of the project.)
4.04 Revisions to drawings upon completion of construction/installation to provide accurate
as-built drawings.
This proposal is valid for 45 days from date issued.
Thank you for your consideration of our Proposal.
Evaluating professional services is very difficult,scope of services and fees vary greatly from one
proposal to another. If services outlined in this Proposal are not as you desire, please allow
Orcutt I Winslow+TEG to modify to better serve you and the project.
Upon acceptance of this proposal,please sign and date one copy and return it to me. We will then
write the Owner/Architect agreement based on this proposal acceptance.
Accepted By: Jeffersonville Fire Department
Chief Shawn Grant—Jeffersonville Fire Department Date
City of Jeffersonvillel Jeffersonville Fire Department Station 1 EXHIBIT A
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Existing Building Feb 13,2024 orcutt I winslow