HomeMy WebLinkAboutRDC February 28, 2024 JEFFERSONVILLE REDEVELOPMENT COMMISSION
REGULAR MEETING MINUTES
February 28,2024
The Jeffersonville Redevelopment Commission held a Regular Meeting on February 28, 2024
that was called to order at 4:00 pm in the Mayor's Conference Room located at 500
Quartermaster Court, Jeffersonville, Indiana
Board Members present:
Scott Hawkins, Evan Stoner, Mike Moore, Sophia O'Coffey, Duard Avery (arrived at 4:17)
Teresa Perkins
Staff Members present:
Redevelopment Director Rob Waiz, Redevelopment Commission Attorney Les Merkley City
Attorney, Grant Administrator DeLynn Rutherford, Administrative Assistant/Secretary Theresa
Treadway, City Controller Heather Metcalf, Assistant Controller Yvonne Dowd, City Engineer
Andy Crouch.
Guests: Josh Darby with Jacobi, Toombs & Lanz, Bob Stein with United Consulting, Chris
Gardner with HWC Engineering, Brian Colton & Sam Schrader with Baker Tilly, Mark
Laughner, Superintendent of GCCS,John Buckwalter& Keith Freeman with GCCS Board.
CALL TO ORDER
Mr. Hawkins,President called the meeting to order at 4:00 PM.
APPROVAL OF AGENDA
Mr. Stoner made a motion to approve the agenda with Mr. Moore seconding, passing
unanimously 4-0.
CONSENT REPORTS
Minutes:
Mr. Moore made a motion to approve the minutes from January 24, 2024 with Ms. O'Coffey
seconding, passing unanimously 4-0.
Claims:
Mr. Moore made a motion to approve the TIF Claims in the amount of $924,262.34 with Mr.
Stoner seconding,passing unanimously 4-0.
Mr. Stoner made a motion to approve the Redevelopment Operating Claims in the amount of
$28,187.36 with Ms. O'Coffey seconding,passing unanimously 5-0.
JTL Ongoing Projects Update:
Charlestown Pike Reconstruction, Segment 1 (Holman's Lane to Utica-Sellersburg
Road) and Utica-Sellersburg Road Reconstruction, Segment 2 (Railroad Tracks
North to Charlestown Pike:
• Acquisitions of all 57 permanent right of way parcels has been completed.
• Notice to Proceed has been issued to all utilities for relocation.
• All utility relocations along Utica-Sellersburg Road have been completed.
• For Charlestown Pike-Duke intends to have all new poles set by the end of the week,
then will begin transferring wires. Once Duke transfers, then ATT will transfer, then
Charter last. REMC intends to be completed with their relocations by the end of
March.
• Out for bid. Bid opening scheduled for 3/6/2024.
Falls Landing Park(8th Street and Ohio Avenue)
• Coordinating with Duke Energy to have two utility poles and overhead lines removed
that currently cut across the south portion of the site. Duke has removed their poles
across the south portion of the site. ATT has one more pole to remove.
• All that remains are the glass panels that will be mounted to the canopies and the
electrical equipment to power the lights. Glass panel installation set to begin next
week. Installation expected to be completed in March.
Falls Landing Parking Lot and Restrooms
• Opened bids on February 14, 2024. Bid tabulation is attached. 7 bids were received
with lowest bid from Excel Excavating. Action requested to approve Excel
Excavating. Mr. Moore made a motion to approve the contract with Excel Excavating
in the amount of$508,020.00 with Ms. O'Coffey seconding, passing unanimously 5-0.
• Professional Service Agreement — In your packet is the professional service
agreement for Falls Landing Park restrooms and parking lot project. This is full-time
construction administration and Inspection services for this project not to exceed
$85,000. Mr. Moore made a motion to approve the contract with JTL with Ms.
O'Coffey seconding,passing unanimously 5-0.
United Consulting Project Update:
• Tree clearing continues and should be completed by 3`d week of March and then the
utilities will begin relocating. Mandatory pre-bid meeting is scheduled for March 20
with bids to be received April 3.
HWC Engineering Project Update:
• Working on right of way engineering portion of this project. 2 of the 43 parcels remain
with right of way engineering, 41 have been sent for appraising and 2 appraisals have
been sent for review appraising and returned with comments. Activity for the next
month continues for right of way engineering and acquisitions. Plans to start making
offers to property owners in March.
NEW BUSINESS
Proposal for AWP Flagging Service-Andy Crouch—This is a flagging and traffic control
company for Charlestown Road Project, approximately 15 days in the amount of$13,200.00.
Mr. Moore made a motion to approve with Ms. O'Coffey seconding,passing unanimously 5-0.
Resolution 2024-R-1 MKS Vision Group—Les Merkley-This comes back to us with a
favorable approval from City Council for tax abatement and now back to Redevelopment
Commission for fmal approval. Mr. Moore made a motion to approve Resolution 2024-R-1
with Ms. O'Coffey seconding,passing unanimously 5-0.
Resolution 2024-R-2 Amending Declaratory Resolution Falls Landing Area-Les Merkley—
After favorable approval from council this is now back to Redevelopment Commission for final
approval amending this TIF area. Mr.Avery made a motion to approve Resolution 2024-R-2
with Mr. Moore seconding,passing unanimously 5-0.
Resolution 2024-R-3 Amending Declaratory Resolution Inner City Road Area-Les
Merkley-This has been to council and received favorable approval and now back to
Redevelopment Commission for final approval amending this TIF area. Mr. Moore made a
motion to approve Resolution 2024-R-3 with Ms. O'Coffey seconding,passing
unanimously 5-0.
Resolution 2024-R-4 & 2024-R-6 Bond Resolution of RDC for Charlestown Pike Project-
Les Merkley This Bond is needed to pay the cost of the Charlestown Pike Project. If approved,
both Resolutions will go before City Council to vote on which Bond they prefer and then these
will come back to Redevelopment Commission to resend the Resolution they did not choose.
2024-R-4 is a TIF Bond with property tax backup, 2024-R-6 is a Pure TIF bond on Inner City
Road and Falls Landing. I am going to let Brian Colton with Baker Tilly explain each of these.
Per Brian, as you can see the breakdown on the chart provided Scenario 1 TIF with Property Tax
Backup needs less estimated total debt service at$19,964,453 based on today. Requires $5.8M
cash on hand only Inter City Road at 180% coverage. Scenario 2 TIF only estimated total debt
service is $30,963,387, this requires$26.3M in bonds, $5M in cash on hand for Inter City and
Falls Landing TIF areas and 150%coverage. This project is due to break ground on April 17
and completed by May 2026. Mr. Moore made a motion to approve Resolution 2024-R-4 with
Mr.Avery seconding,passing unanimously 5-0. Mr.Avery made a motion to approve
Resolution 2024-R-6 with Mr. Moore seconding,passing unanimously 5-0.
Resolution 2024-R-5 Approving InterLocal Agreement-Mike Moore This resolution is an
InterLocal Agreement with Greater Clark County Schools committing to $1M towards the new
state of the art natatorium they plan to build at Jeff High School. There is going to be no other
natatorium in this area or Louisville that is of the size or standard. This will be patterned like the
one at Center Grove. This will allow large swim meets and bring families and athletes to this
area creating an economic impact on Jeff. Per Superintendent Mr. Laughner,this Natatorium
will bring 300-400 youth swimmers with parents to our area. We expect colleges and
universities such as UL, Hanover, Bellarmine and others to take advantage of these facilities.
We will be reaching out to partner with local hospitals to use the therapy pool,this will be an
asset to whole community.
QUESTIONS FOR EXECUTIVE DIRECTOR
Everything is going fine
BOARD COMMENT
Ms. O'Coffey—Most excited about this natatorium, my brother and I both swam for a short
while and this is really exciting.
Mr. Stoner—Congrats to GCCS &Jeff High on this new project and very excited for the
opportunities the Natatorium will bring with it. I want to echo what Mayor Moore said in his
State of the City address on Tenth Street. The City spent$20M for future growth along Tenth
and a comprehensive plan was adopted in 2023 to achieve goals of developing along this
corridor. This is one of the heavily traveled roads and I look forward to hearing from our
Economic Redevelopment Director Rob Waiz on plans he has and Planning and Zoning as well
as council on achieving the goals set out by this comprehensive plan.
Mr. Moore—JHS basketball game last night was very exciting whether you are a basketball fan
or not. Coach Wilkerson has the utmost respect from the players and you never see them talk
back to a referee.
A representative from Meta paid me a visit yesterday,they are a very giving corporation. As I
did some research,they are 31'among Fortune 500 companies. My Son is in Germany and I
can pick up my phone and face time him and see my grandson and also do the same with my
daughter in Ireland,this is Meta. They came to me asking how they can help,they want to
partner with us to help Jeffersonville, and I said help our schools. To have a corporation this
large reaching out to be a community partner is huge.
Mr.Avery—Our economic development and careful control of spending has helped in our
growth. This pool is definitely going to be an economic boost to our area.
Ms. Perkins—This gift, and I speak for myself, the Superintendent and the board members
present here today,this is an absolutely incredible gift. People really did not think we were
going to make it and our finances are set and we did not have to raise the tax rate to achieve it or
for this project.
About Friday night's game,tickets are still available. Saturday is the final game and I believe
Jeff will be in that as well.
Mr. Hawkins—I look forward to Mike and Teresa's podcast about the game after the weekend.
Being a parent of a former swimmer,this Natatorium is going to be huge for our area with future
swim meets, creating an economic impact.
NEXT MEETING
March 27, 2024 at 4:00 pm
ADJOURNMENT
Mr. Moore made a motion to adjourn at 4:42 pm
Scott Hawkins, President
Submitted By: Theresa Treadway