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Home My WebLink AboutBPW March 6, 2024 CITY OF JEFFERSONVILLE BOARD OF PUBLIC WORKS MINUTES March 6,2024 PRESENT(IN PERSON): Mayor Mike Moore, Andy Crouch City Engineer, Rob Waiz Redevelopment Director, Len Ashack Director of Wastewater, Kim Calabro HR Director, Bill Dixon Assistant City Engineer, Yvonne Dowd Assistant Controller, Matt Dyer IT Director, Shawn Grant JFD Chief, Sarah Green Animal Shelter Director, Kenny Kavanaugh JPD Chief, Mike McCutcheon JFD Deputy Chief, Scott McVoy, Assistant Chief JPD, Les Merkley Corporation Counsel, Heather Metcalf City Controller, Clark Miles Street Commissioner, Paul Northam Parks Director, Christy O'Neil Executive Assistant Mayor, Chad Reischl Director of Planning and Zoning, Delynn Rutherford Grant Administrator,Jason Sharp JFD Deputy Chief, Brian Smith Safety Manager, Jay Thompson Assistant Director of Wastewater, Larry Wallace Buiding Commissioner, Kat Wang Public Arts Administrator, Lisa Gill City Clerk and Patsy Kiser Deputy Clerk. PRESENT(VIRTUAL): CALL TO ORDER: Mayor Mike Moore called the meeting to order at 9:30 a.m. in the Mayor's Conference Room in City Hall. The meeting was held in person and streamed on the City's Website. Andy Crouch and Rob Waiz served on the board. APPROVAL OF THE MINUTES: Mr. Crouch made the motion to approve the minutes from February 28, 2024. Mr. Waiz seconded the motion; motion passed, 3-0. APPROVAL OF PAYROLL: Mr. Waiz made the motion to approve the payroll. Mr. Crouch seconded the motion; motion passed, 3-0. OLD BUSINESS: 1. Scott McVoy-Awarding of quote for pressure washing of the Police Department Headquarters building (taken under advisement at the February 28, 2024 meeting)— Assistant Chief McVoy advised these quotes were received at the last meeting and taken under advisement. Mr. Merkley stated the first quote was from Gulf Breeze Pressure Washing in the amount of$1,925. The second quote was from AC Pressure Washing in the amount of$2,111.85. The final quote was from Hydro Power Washing in the amount of $4,470. Mr. Merkley advised the lowest quote was Gulf Breeze Pressure Washing in the amount of$1,925. Mr. Waiz made the motion to approve the low quote and award the job to Gulf Breeze Pressure Washing. Mr. Crouch seconded the motion; motion passed, 3-0. NEW BUSINESS: 1. Andy Crouch-Request for approval of road closure for track repair of Louisville and Indiana Railroad— Mr. Crouch advised this was for L&I to make a repair on Charlestown New Albany Road. The closure will start on May 7 and go through the 9`h Mr. Waiz made the motion to approve the closure. Mr. Crouch seconded the motion; motion passed, 3-0. 2. Lisa Gill-Request for approval of contract between City and SystemMax for updating of the microphones in City Council Chambers— Mrs. Gill advised this was to upgrade the Council Chambers microphones and the microphones that are currently in there are nearing their end of life expectancy. This was planned for and is in the Clerk's budget. Mr. Crouch made the motion to approve the contract. Mr. Waiz seconded the motion; motion passed, 3-0. 3. Scott McVoy-Request for approval of planned maintenance agreement between City, PD and Cummins Sales and Service— Assistant Chief McVoy advised this was a renewal for the emergency generator behind the Police Department. The amount did increase this year by $634 as a battery had to be replaced. Assistant Chief McVoy stated they do have the money in their budget. Mr. Waiz made the motion to approve the agreement. Mr. Crouch seconded the motion; motion passed, 3-0. 4. Andy Crouch (for Libs Paving)-Request for approval of road closure and detour on Graham Street from March 11, 2024 to March 16th for Libs Paving— Mr. Crouch advised the closure would be from March 11-16 however it will probably only be closed for 3 days during that time. They will make storm water and drainage repairs during the closure. Mr. Waiz made the motion to approve the closure and detour. Mr. Crouch seconded the motion; motion passed, 3-0. Mayor Moore recognized Becky Snelling and her dedication to the City of Jeffersonville for the past 40 years. Mayor Moore thanked Mrs. Snelling for her hard work and her dedication. ATTORNEYS REPORT: Mr. Merkley stated he had nothing for the attorneys report. ADJOURNMENT: With no f rt - ausiness, r. Crouch made a motion to adjourn at 9:3 a.m. • Approved by: Ma or Mike Moore ttest: Lisa Gill, City Clerk Prepared For . Greg SumlerJeffersonville Police tGIlFBBEEIE 2218 E 10th Street PAESSBAEWASHING Jeffersonville, IN 47130 S1�-A_30-8131 (502) 376-5898 Gulf Breeze Pressure Washing LLC Estimate # 384 Date 02/22/2024 2312 Frederick Ave. New Albany , IN 47150 Phone: (812) 850-8431 Email: gulfbreezepw@gmail.com Web: GulfBreeze-PressureWashing.com Description Total cleaning of Jeffersonville Police building $1,925.00 Cleaning of external of Police building locate at 2218 E. 10th street. !will use industry standard algicide solution where possible on brick areas to clean.This building will require specialty cleaner to be used on the columns and overhead area over entrance way, and on the back near the bay doors, as this material can not be safely cleaned with the industry standard typical algicide, and can be damaged by using such. I will apply specialty cleaner, and use a brush where needed, on this area and the other non brick areas around the building. Please reach out if any questions about this quote or concerns, cleaning method or solutions needed to safely and effectively complete this complex job. I do use a rinse agent on windows that typically leave windows clean and looking good, however does not provide a completely streak free clean as provided by a professional who specializes in window cleaning.The concrete area containing the picnic tables are included in this as well. Subtotal $1,925.00 Total $1,925.00 By signing this document, the customer agrees to the services and conditions outlined in this document. 6. Page 2 of 2 Greg Sumler From: no-reply@webit.com Sent: Wednesday, February 21, 2024 11:52 AM To: Greg Sumler Subject: You received a new quote! - #465 AC Pressure Washing LLC OtP QUOTES �y- Hi Jeffersonville! You have a new quote. Building Wash Quoted Amount $2, 111 .85 Expires 5/1/24 View Quote AC Pressure Washing LLC Quote # 465 Browning Date Created 2/21/24 Jeffersonville, IN Expire Date 5/1/24 (502) 694-0453 acpressuresoftwashlIc@gmail.com www.acpressurewashincillc.com w Bill To Jeffersonville Police Department 2218 E 10th Street Jeffersonville , IN 47130- (812) 670-3033 gsumler@jeffersonvillepdin.gov Note Thanks again for the opportunity to bid. We'll also clean the jeffersonville police sign out front fee of charge. 1 Rear garage building $1,100.00 ($1,100.00 ea.) x 1 2 Panels around the building $486.00 ($486.00 ea.) x 1 3 Front overhang (4 sides) $477.00 ($477.00 ea.) x 1 4 Windows and algae beneath $125.00 ($5.00 ea.) x 25 Concrete pad and picnic tables $35.00 ($35.00 ea.) x 1 SUBTOTAL $2,223.00 Police/ Military discount ($111.15) QUOTED AMOUNT $2,111.85 2 AC Pressure Washing LLC Browning I Jeffersonville, IN 47130 I (502) 694-0453 acpressuresoftwashlIc@gmail.com www.acpressurewashingllc.com 3 Hydro Power Washing LLC 1919 North Larkspur Drive I Jeffersonville, Indiana 47130 502-773-4090 I hydropowerwashingllc@yahoo.com RECIPIENT: Quote #289 Jeffersonville Police Department Sent on 02/21/2024 2218 East 10th Street - Total $4,470.00 Jeffersonville, Indiana 47130 Product/Service Description Qty. Unit Price Total Pressure Wash Pressure wash exterior of the Jeffersonville Police 1 $4,470.00 $4,470.00 Department • Total $4,470.00 This quote is valid for the next 30 days,after which values may be subject to change. Signature: Date: