The URL can be used to link to this page

Home My WebLink AboutBPW February 14, 2024 CITY OF JEFFERSONVILLE BOARD OF PUBLIC WORKS MINUTES February 14,2024 PRESENT(IN PERSON): Andy Crouch City Engineer, Clark Miles Street Commissioner, Len Ashack Director of Wastewater, Kim Calabro HR Director, Bill Dixon Assistant City Engineer, Yvonne Dowd Assistant Controller, Matt Dyer IT Director, Shawn Grant JFD Chief, Sarah Green Animal Shelter Director, Kenny Kavanaugh JPD Chief, Anne Langley JFD Admin Assistant, Mike McCutcheon JFD Deputy Chief, Scott McVoy, Assistant Chief JPD, Les Merkley Corporation Counsel, Kevin Morlan Director of Street Department, Michael O'Brien Director of Vehicle Maintenance, Christy O'Neil Executive Assistant Mayor, Detective Isaac Parker, Chad Reischl Director of Planning and Zoning, Amber Ridings Assistant Parks Director, Delynn Rutherford Grant Administrator,Jason Sharp JFD Deputy Chief, Brian Smith Safety Manager,Jay Thompson Assistant Director of Wastewater, Larry Wallace Buiding Commissioner, Kat Wang Public Arts Administrator, Lisa Gill City Clerk and Patsy Kiser Deputy Clerk. PRESENT(VIRTUAL): Mayor Mike Moore CALL TO ORDER: Mayor Mike Moore called the meeting to order at 9:30 a.m. in the Mayor's Conference Room in City Hall. The meeting was held in person and streamed on the City's Website. Andy Crouch and Clark Miles served on the board. APPROVAL OF THE MINUTES: Mr. Crouch made the motion to approve the minutes from February 7, 2024. Mr. Miles seconded the motion; roll call vote: Mr. Crouch—Aye, Mr. Miles—Aye, Mayor Moore— Aye; motion passed, 3-0. APPROVAL OF PAYROLL: Mr. Miles made the motion to approve the payroll. Mr. Crouch seconded the motion; roll call vote: Mr. Crouch —Aye, Mr. Miles—Aye, Mayor Moore—Aye; motion passed, 3-0. OLD BUSINESS: NEW BUSINESS: 1. Kevin Morlan with Josh Darby—Bid Awarding for Jeffersonville CCMG 2023-2 Street Paving— Mr. Darby with JTL advised the bids were opened yesterday; there were 5 bids. The bids ranged from 1.7 million up to 2.8 million. The low bidder was Libs Paving in the exact amount of $1,683,057.05. They did review the bids and they looked to be complete and responsive. Mr. Darby stated they recommended the bid being awarded to Libs Paving contingent on legal review. Mr. Crouch made a motion to award the contract to the low bidder, Libs Paving contingent on legal review and Mr. Miles seconded the motion; roll call vote: Mr. Crouch—Aye, Mr. Miles— Aye, Mayor Moore—Aye; motion passed, 3-0. 2. Scott McVoy/Isaac Parker-Request for approval of updates to Police Department policies- Assistant Chief McVoy advised every year there are Federal and State mandates that must be applied. The Police Department has to post those policies and changes for a period of 10 days for the Police and FOP and that process has happened. The updates have been submitted to Legal for review and will be submitted to the Clerk's Office after approval. Most of the updates were from the State and Federal mandates and there was an update that involved the newly formed Officer Wellness Unit. Mr. Crouch made a motion to approve the new policies and Mr. Miles seconded the motion; roll call vote: Mr. Crouch —Aye, Mr. Miles—Aye, Mayor Moore—Aye; motion passed, 3-0. 3. Brian Smith-Request for approval of renewal contract between the City and Velocity EHS for online MSDA program - Mr. Smith advised he did have the money in his budget. Mr. Crouch made a motion to approve the contract and Mr. Miles seconded the motion; roll call vote: Mr. Crouch—aye, Mr. Miles—Aye, Mayor Moore—Aye; motion passed, 3-0. 4. Brian Smith-Request for approval of contract between the City and Federal Field Services for annual preventative maintenance inspection for the outdoor warning sirens— Mr. Smith advised this was an annual contract and he did have the money in his budget. Mr. Crouch made a motion to approve the contract and Mr. Miles seconded the motion; roll call vote: Mr. Crouch—aye, Mr. Miles—Aye, Mayor Moore—Aye; motion passed, 3-0. 5. Brian Smith-Request for approval of contract amendment between the City and Vector Solutions for internal incident investigation and loss tracking program— Mr. Smith advised this contract was between the City and Vector Solutions for the internal incident investigation and loss tracking program. The amendment did increase due to the higher number of employees that the City has now. Mr. Smith stated he does have the money in his budget for this contract. Mr. Crouch made a motion to approve the contract amendment and Mr. Miles seconded the motion; roll call vote: Mr. Crouch—Aye, Mr. Miles—Aye, Mayor Moore —Aye; motion passed, 3- 0. 6. Paul Northam-Request for approval of special events application for 22 Challenge Ruck 10K at Big 4 Bridge & Riverfront/Fisherman's Wharf on May 18, 2024— Mrs. Ridings advised this was approved by the Special Events Committee. Mayor Moore confirmed they would not be closing down the Big 4 Bridge and Mrs. Ridings stated that was correct; they would not be on the bridge at all during this event. Mr. Miles made a motion to approve the special events application and Mr. Crouch seconded the motion; roll call vote: Mr. Crouch —Aye, Mr. Miles—Aye, Mayor Moore—Aye; motion passed, 3-0. 7. Scott McVoy-Awarding of quote in regards to Police Department purchase of vehicle (quotes reviewed at BPW meeting on February 7, 2024)— Assistant Chief McVoy advised last week 3 bids were presented to the Board for review in regards to the purchase of vehicle. Mr. Merkley advised John Jones was the lowest bid and the other two bids, Madison Chrysler Dodge Jeep and Bachman, did not provide a quote that would be consistent with the specs provided. The requested quote was for a 2023 Dodge Ram and the other two provided a quote for a 2024 Dodge Ram. The amount of the quote from John Jones was$42,855. Mr. Crouch made a motion to accept the lowest quote from John Jones and Mr. Miles seconded the motion; roll call vote: Mr. Crouch—Aye, Mr. Miles—Aye, Mayor Moore—Aye; motion passed, 3-0. 8. Mike McCutcheon-Request for approval of golf cart lease/rental contract between Jeffersonville Street Department and Cunningham Golf Car Company for Thunder Over Louisville—JFD Deputy Chief McCutcheon advised these would be rented for Thunder Over Louisville. Mr. Miles made a motion to approve the contract and Mr. Crouch seconded the motion; roll call vote: Mr. Crouch—aye, Mr. Miles—Aye, Mayor Moore —Aye; motion passed, 3-0. 9. Mike McCutcheon-Awarding of quote in regards to Fire Department purchase of 2 trucks (quotes reviewed at BPW meeting on February 7, 2024)—JFD Deputy Chief McCutcheon stated they opened these bids at the last BPW meeting. Mr. Merkley advised 3 quotes were received. John Jones was non responsive because the specs required a trade in value be provided and that was not provided. The two remaining quotes were from Bachman and Coyle. Coyle had the lowest bid for both trucks. The first truck was$30,172.30 and the second was$38,6773. Mr. Miles made a motion to purchase both trucks from Coyle and Mr. Crouch seconded the motion; roll call vote: Mr. Crouch —Aye, Mr. Miles—Aye, Mayor Moore—Aye; motion passed, 3- 0. 10. Chad Reischl-Request for approval of internal Property Addressing Policy for the Planning and Zoning Department— Mr. Reischl advised his department routinely handled addressing of new properties in Jeffersonville however there was not an internal addressing policy. This policy states the City only provides addresses for legal, occupiable structures and uses. Mr. Crouch made a motion to approve the policy and Mr. Miles seconded the motion; roll call vote: Mr. Crouch—Aye, Mr. Miles—Aye, Mayor Moore—Aye; motion passed, 3-0. 11. Clark Miles-Award of quote in regards to Street Department purchase of a one arm garbage truck— Mr. Miles stated this was to done through Sourcewell and requested approval to purchase a one arm packer truck in the amount of$438,600. Mr. Miles advised he did have the money in his budget. Mr. Merkley stated because this was done through Sourcewell they did not need to get quotes. They do all of the bidding for government agencies. Mr. Crouch made a motion to approve the purchase and Mr. Miles seconded the motion; roll call vote: Mr. Crouch —Aye, Mr. Miles—Aye, Mayor Moore—Aye; motion passed, 3-0. 12. Larry Wallace-Request for approval of 4 contracts as follows: A. Contract for services between the City and D &S Electric for roof mounted lights to LED at City Hall— Mr. Wallace stated the price to convert the lights on the roof to LED was$1610. Mr. Crouch made a motion to approve the price and Mr. Miles seconded the motion; roll call vote: Mr. Crouch—Aye, Mr. Miles—Aye, Mayor Moore —Aye; motion passed, 3-0. B. Contract for services between the City and Perfection Group for heat pump rental for January 2024-1st floor of City Hall—Mr. Wallace stated this was to cover the rental of the heater in the lobby and the amount was $1,565. Mr. Crouch made a motion to approve the amount and Mr. Miles seconded the motion; roll call vote: Mr. Crouch—Aye, Mr. Miles—Aye, Mayor Moore—Aye; motion passed, 3-0. C. Contract between the City and Andriot Manufacturing Company, DBA Blinds Direct for blinds in the Parks Department— Mr. Wallace advised this was for blinds in the Parks Department in the amount of$1,574.10 and will be paid by the Building Authority. Mr. Miles made a motion to approve the amount and Mr. Crouch seconded the motion; roll call vote: Mr. Crouch —Aye, Mr. Miles—Aye, Mayor Moore—Aye; motion passed, 3-0. ATTORNEYS REPORT: Mr. Merkley stated he had nothing for the attorneys report. ADJOURNMEN : W. h 0further b ness, Mr. Crouch made a motion to adjourn at 9:43 a.m. • -,_) .c, LA( . Approved y: Mayor Mike Moore Attest: Lisa Gill, City Clerk