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HomeMy WebLinkAbout2024 Annual Preventative Maintenance Inspection for Outdoor Sirens City of Jeffersonville Government Contract Coversheet Please note:All information MUST be completely filled out and submitted to Clerk's Office within 48 hrs of execution. Date Submitted to Clerk:[ //z 7//2 o,-411 I Department: ✓att &d(44F Vendor Name: ttd WOO ( S Sign Date: Ending Dater ilib 1 24 1 Amount of Original Contract: �1 VD Is this an amendment or change order to original contract? Yes or 21) Amended Contract Amount: Purpose: 140441 ?aCuwttiatk W14i.464ifce I4Srujim 45vkvwol- r akt f(Azia3 Sirut Sltlf, For Clerk's Office to fill out Date uploaded to Gateway: Federal FIELD SERVICES 12592 County Road L Wauseon,OH 43567 419.335.1800 Outdoor Warning Siren Annual Preventative Maintenance Inspection Agreement The Agreement: The following Annual Preventative Maintenance Inspection Agreement between Federal Field Services, L.L.C. (FFS) and Jeffersonville IN(hereafter known as customer) covers one annual preventative maintenance inspection (repairs not included). The cost is $450.00 per site per year. At the time of inspection, the customer will receive notification about any problems encountered and any repairs that may be required. An estimate will be given before any repairs are completed. Either party may cancel this agreement within 30 days of its annual renewal date. The following work is included under this agreement: 1. One annual inspection of each siren location using a bucket truck. 2. Complete inspection and testing of each remote siren site to include the following (when applicable): • Grounding system(s) and junctions • AC Service, Disconnect, Fuses and Breakers • Cabinets • Utility Pole (Condition and Level) • Conduits and weather seals • Electrical connections and junctions • High Current Relay(s)/Contactor(s) • AC Surge Protection • Bearing Condition • Belts, Gears and Clutch Tension • Housings and Coated Surfaces • Motors and Collector Bushings • RF Controller and Radio Communications Integrity Test • Antenna System • Battery Load Test and Cleaning • DC Charger Regulator Settings and Limiting Circuit(s) • PWM Amplifier Module(s) • Main Controller Board • Network Communication Integrity • Speaker Housing and Drivers • Corrosion Vapor Capsule • Desiccant Pack 3. Forward a completed copy of each site inspection form for customers' records. 4. All labor, material, equipment use and expenses required to complete the work. 5. Any repairs needed, which are discovered during the preventative maintenance inspection process that take less than fifteen (15) minutes and require less than ten dollars ($10.00) worth of parts, will be completed at the time we are on site at no additional charge. Repairs that exceed these parameters are not covered under this agreement; an estimate to complete any additional repairs will be submitted for your approval prior to completing the work. 6. Effective dates for this agreement are: Jan 2024-Dec 2024 7. After second consecutive year, customers that sign a yearly agreement will receive a 10% discount on all parts required during the effective period. Our records indicate that you have: (11) Electromechanical Sirens ( ) Electronic Sirens ( ) Control Points The annual cost for this program will be $4950.00. Terms: Net due upon receipt of invoice. I This agreement will be sent each year for approval prior to ork b ing done. Re resentative of Federal Field Services Representative of Customer This Agreement Signed `y / 't'vj• 2024