HomeMy WebLinkAboutHeat Pump Rental (BPW Approved 2/14/24) City of Jeffersonville
Government Contract Coversheet
Please note: All information MUST be completely filled out and submitted to Clerk's Office
within 48 hrs of execution.
Date Submitted to Clerk: 2/14/2024
Department: Building Authority
Vendor Name: Perfection
Sign Date: 2/14/2024
Ending Date: 2/14/2024
Amount of Original Contract: $1,565.00
Is this an amendment or change order
to original contract? NO
Amended Contract Amount:
Purpose: Heat pump rental for first floor City Hall
For Clerk's Office to fill out
Date uploaded to Gateway:
P PERFECTION
GROUP
Jan 03,2024
CITY OF JEFFERSONVILLE
CITY OF JEFFERSONVILLE CITY H
500 QUARTERMASTER CT STE 250
JEFFERSONVILLE, IN,47130
Service Quote: 2444 Heatpump Rental
Temporary Heating Unit for Sewer Department
THE TOTAL COST FOR THE WORK As STATED WITHIN $1,565.00
Perfection Group,Inc.guarantees the price stated in this Proposal for ten (10)days from Proposal Date above.
Payment terms for all projects under$75,000 will be 25%due on issuance of order with progress billings and balance
due on completion. All projects over$75,000 will require payment for equipment at time of order and progress
billings with the final amount due upon completion.
This proposal is the property of Perfection Group,Inc.and is provided for our customer's use only.This proposal will
become a binding Agreement only after acceptance by Customer and approved by an authorized agent of Perfection
Group,Inc.as evidenced by their signature(s)below. This Agreement sets forth all the terms and conditions binding
upon the parties hereto; and no person has authority to make any claim,representation,promise or condition on
behalf of Perfection Group,Inc.which is not expressed herein.
Note:
• Perfection Group,Inc.guarantees the price stated in this Proposal for ten(10)days from Proposal Date above.
• All work will be performed during normal working hours.
• See page 2 for scope of work.
Sincerely, Accepted By:
Perfection Group,Inc.
Printed Name i— '/7Z'/ //4
Title: )A2 /,du t <_) Cic i vipvl, 5: "--
Date: "' V
Alan Sawyers
Send approval to PO Number:
asawyers@perfectiongroup.com
PO Amount:
By signing above,customer agrees and is bound to the terms
and conditions of this agreement.
Perfection Group is pleased to submit this proposal to perform the following recommended repair.
1 I P a g e 11509 Commonwealth Dr,Suite 103 Louisville,KY 40299
SCOPE OF WORK
Deliver and install(1) 14,000 Btu portable heatpump.
Install exhaust ducting to drop ceiling.
Perform startup and operational test.
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TERMS&CONDITIONS
1.Customer shall permit Perfection Group,Inc.free and timely access to areas and equipment,and allow Perfection Group,Inc.to
start and stop the equipment as necessary to perform required services.All planned work under this Agreement will be performed
during Perfection Group,Inc.'s normal working hours.
2. Perfection Group,Inc.shall nut be liable for any liquidated damages except those caused by Perfection Group,Inc.
3.Customer will promptly pay invoices within thirty(30)days of receipt.Should a payment become sixty(60)days or more
delinquent,Perfection Group,Inc.may stop all work under this Agreement without notice and/or cancel this Agreement,and the
entire Agreement amount shall become due and payable immediately upon demand.
4.Any alteration to,or deviation from,this Agreement involving extra work,cost of material or labor will become an extra charge
(fixed-price amount to be negotiated or on a time-and-material basis at Perfection Group,Inc.'s rates then in effect)over the sum
stated in this Agreement.
5.In the event Perfection Group,Inc.must commence legal action in order to recover any amount payable under this Agreement,
Customer shall pay Perfection Group,Inc.all court costs and attorneys'fees incurred by Perfection Group,Inc..
6.Any legal action against Perfection Group,Inc.relating to this Agreement,or the breach thereof,shall be commenced within one
(1)year from the date of the work.
7.Perfection Group,Inc.shall not be liable for any delay,loss,damage or detention caused by unavailability of machinery,
equipment or materials,delay of carriers,strikes,including those by Perfection Group,Inc.'s employees,lockouts,civil or military
authority,priority regulations,insurrection or riot,action of the elements,forces of nature,or by any cause beyond its control.
8.To the fullest extent permitted by law,Customer shall indemnify and hold harmless Perfection Group,Inc.,its agents and
employees from and against all claims,damages,losses and expenses,including but not limited to attorneys'fees,arising out of or
resulting from the performance of work hereunder,provided that such claim,damage,loss or expense is caused in whole or in part
by any active or passive act or omission of Perfection Group,Inc.,anyone directly or indirectly employed by Customer,or anyone
for whose acts Customer may be liable,regardless of whether it is caused in part by the negligence of Perfection Group,Inc..
9.Customer shall make available to Perfection Group,Inc.'s personnel all pertinent Material Safety Data Sheets(MSDS)pursuant to
OSHA's Hazard Communication Standard Regulations.
10.Perfection Group,Inc.'s obligation under this proposal and any subsequent contract does not include the identification,
abatement or removal of asbestos or any other toxic or hazardous substances,hazardous wastes or hazardous materials.In the
event such substances,wastes or materials are encountered,Perfection Group,Inc.'s sole obligation will be to notify the Owner of
their findings. Perfection Group,Inc.shall have the right thereafter to suspend its work until such substances,wastes or materials
and the resultant hazards are removed.The time for completion of the work shall be extended to the extent caused by the
suspension and the contract price equitably adjusted. Perfection Group,Inc.expressly disclaims any and all responsibility and
liability for the indoor air quality of the customer's facility,including without limitation,injury or illness to occupants of the facility
or third parties,or damage to the customer's facility,arising out of or in connection with Perfection Group,Inc.'s work under this
agreement,including without limitation any illness,injury,or damage resulting in any manner from any fungus(es)or spore(s),
any substance,vapor or gas produced by or arising out of any fungus(es)or spore(s),or any material,product,building component
or structure that contains,harbors,nurtures or acts as a medium for any fungus(es)or spore(s).
11.UNDER NO CIRCUMSTANCES,WHETHER ARISING IN CONTRACT,TORT(INCLUDING NEGLIGENCE),EQUITY OR OTHERWISE,
WILL PERFECTION GROUP,INC.BE RESPONSIBLE FOR LOSS OF USE,LOSS OF PROFIT,INCREASED OPERATING OR
MAINTENANCE EXPENSES,CLAIMS OF CUSTOMER'S TENANTS OR CLIENTS,OR ANY SPECIAL,INDIRECT OR CONSEQUENTIAL
DAMAGES.
12.Customer shall provide and have in force during all phases of the work,a Builders Risk Insurance policy with a maximum
$20,000 deductible,
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Warranty
Contractor warrants that all work will be performed in a workmanlike manor in accordance with generally accepted
standards of construction,in compliance with the contract documents and shall be free from defects for one(1)year
from date of startup or substantial completion whichever comes first.If any replacement part,new material,or new
equipment furnished by Contractor is defective,and Contractor is notified of same within the one year warranty
period,then Contractor shall repair or replace the defective item at no cost to Customer.The Warranty shall remain in
effect for the balance of the original one(1)year warranty period.Contractor will pass through to Customer the
benefits of any warranty received from the manufacturer or subcontractor.Removal and reinstallation of any
equipment or materials repaired or replaced under a manufacturer's warranty will be at Contractor's or
Subcontractor's expense during the one(1)year warranty.
Warranty Limitation
This warranty does not include routine maintenance,e.g.:equipment cleaning,mechanical parts lubrication,testing,
belt adjustment,or similar items,which can be purchased from Contractor at a discount during the warranty period.
The warranty does not include overtime(warranty work will be performed during regular business hours),damage
caused by voltage fluctuations,blown fuses,misuse,refrigerant loss,lightning or other acts of nature.Any warranted
replacement parts furnished are warranted from the original warranty date and will not extend the warranty period.
Work performed by anyone other than the Contractor or Contractor's representative voids warranty coverage.
There are no implied warranties of merchantability or fitness for a particular use for any purpose,and there are no
other express or implied warranties from Contractor other than as set forth above.
If a second-year warranty is included and accepted,Contractor will extend the same benefits as described above for
the first-year warranty during the second year;however,Contractor must be contracted under a separate service
agreement to perform all regularly scheduled maintenance during the second-year warranty period.
Repair Service Work
Warranty on time and material service and repairs(Spot Service)shall be limited to the manufacture's supplied
warranty on replacement parts only. No other warranty, parts, components, or labor is included.
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