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HomeMy WebLinkAboutCheck Glycol Levels (BPW Approved 2/7/24) City of Jeffersonville Government Contract Coversheet Please note: All information MUST be completely filled out and submitted to Clerk's Office within 48 hrs of execution. Date Submitted to Clerk: 2/7/2024 Department: Building Authority Vendor Name: Perfection Group Sign Date: 1/31/2024 Ending Date: 1/31/2024 Amount of Original Contract: 3,789.78 Is this an amendment or change order to original contract? NO Amended Contract Amount: Purpose: Glycol levels low For Clerk's Office to fill out Date uploaded to Gateway: GIN Y soi CITY OF JEFFERSONVILLE PURCHASING CONTRACT COVER SHEET Each purchasing contract(including lease)with the City for supplies,goods and equipment must include this cover sheet to be completed by the Head of the Department making the purchase and presented to the Board of Public Works and Safety(BPW)at the time of the contract approval. Note:Each department must comply with the City's Procurement and Purchasing Policy. A copy may be obtained from either Finance or Legal. Purchases may not be "artificially" divided to avoid the applicable purchasing thresholds. Supply, Good or Equipment to be Purchased: C he c-t'- (OW I y co( le veJS Department: 3��► I d nc1 u-44-A3n`L1 Are Funds Appropriated for the Purchase? I Yes No Contract Amount: I less than$50,000 _$50,000-$149,999 _Over$150,000 • If contract less than$50,000—may proceed without requesting bids/quotes • If contract amount is between$50,000-$149,999: _Invitation for at least three(3)quotes was issued (attach invitation and quotes) Mailed at least seven (7)days before the deadline to submit quotes • If contract amount is over$150,000: _Invitation for Bids was approved by Law Department before it was issued Invitation for Bids issued (attach invitation and received bids) Invitation for Bids include requirements per Procurement and Purchasing Policy Notice of Invitation for Bids published in paper and posted on city website at least seven (7) days before deadline(attach notice) • If contract was result for Request for Proposals(RFP): RFP was approved by Law Department before it was issued _RFP published in paper and posted in city website at least seven(7)days before deadline • If contract was result of Special Purchase and exempt from competitive bidding: _Prior approval of special purchase by Law Department Law Department prepared written designation of Special Purchase to be approved by BPW The undersigned hereby states he/she has complied with the City's Procurement and Purchasing Policy in reference to th::tl taced purchase. Date: ' 3(I Signature Printed Name: Larflj 1Akl.ucc, . 13Pw5, 141-2.4 Call Summary 11509 Commonwealth Dr. Suite 103 KY 40299 po PERFECTION Louis 502 491-3100 GROUP www.perfectiongroup.corn Customer Name Contact Phone _ CITY OF JEFFERSONVILLE 1 Larry Wallace ((502)643-5397 x0000 address..._. _ __ 1e___ Zlp JEFFERSONVILLE 500 QUARTERMASTER CT STE 250 1FFERSONVILLE IN 47130 Service Call ID Date Call Creation Date 240109-0040 (1/16/2024 1 11/9/2024 J Descrption Problem GCLOL LEVELS LOW REPAIR j LY Primary Technician Call Type P.O.# 'Beck, Christopher REPAIR Resolution 1[1/9/2024 10:23:49 AM Beck, Christopher-0004] 'Performed several tests trying to locate loss of loop water. Started at tower checking tubes. Isolated Floors 1st second and third. With some small leaks found. Will make repairs then recheck system further for possible other leaks. [1/9/2024 6:49:13 PM Vandgrift, Danyaun -0003] Finding leak [1/12/2024 2:28:53 PM Howell, Edgar- 0008] Checked the water pressure for the chiller and boiler operation, ordered a new motor and pump for boiler number#1 and another pressure air valve for chiller [1/15/2024 9:08:06 AM Beck, Christopher- 0006] Assist glycol company in mistake made during tank replacement. Was not supposed to be opened to loop. Didn't follow my instructions and tripped make up water valve control. Assist over phone and got temporary till Monday. [1/15/2024 11:28:58 AM Howell, Edgar- 0007] Cleared the system of air and checked the actuator operation and got the unit up and running, checked the water (pressure on and checked the boiler operation and monitoring the water temperature on the boilers [1/16/2024 3:16:35 PM Howell, Edgar- 0009] ,Checked out the actuator on the unit found the actuator won't open on command on the computer checked the operation land its working fine but we need to reprogram the data for the system Appointments Technician Appointment Date Start Time Status Completion Date 0001 1/9/2024 5:00 AM COMPLETE 1/11/2024 Christopher Beck 0004 1/9/2024 8:00 AM COMPLETE 1/9/20241 ~Christopher Beck 0006 1/13/2024 8:00 AM COMPLETE 1/15/2024 Danyaun Vandgrift 0003 1/8/2024 9:00 AM COMPLETE 1/8/2024' Edgar Howell 0007 1/15/2024 5:00 AM COMPLETE 1/15/2024, Edgar Howell 0008 1/12/2024 8:00 AM COMPLETE 1/12/20241 Edgar Howell 0009 1/16/2024 8:00 AM COMPLETE 1/16/2024j Page 1 of 2 CaII Summary Labor Technician Appt Date , Hours .; Pay Code Description Christopher Beck 1/8/2024 8.00 Regular Christopher Beck 1/13/2024 2.00 Overtime Danyaun Vandgrift 1/8/2024 3.00 Regular Edgar Howell 1/15/2024 4.00 Regular Edgar Howell 1/12/2024 6.00 Regular Edgar Howell 1/16/2024 2.00 Regular 25.00 Total Hours Purchase Orders Technician P.O.# Quantity Item Description PS071907 1.00 AIR VENT PS071907 0.00 MOTOR Perfection Group thanks you for allowing us to assist you with your maintenance needs. We hope we have provided you with the prompt and high quality service that you deserve. We hope you will sincerely consider Perfection Group first for any future maintenance demands. Customer Name and Signature Technician Name and Signature M a r t s C r ,Edgar Howell Page 2 of 2 ° PERFECTION INVOICE GROUP PLEASE REMIT TO INVOICE NUMBER SV2028399 PERFECTION GROUP-SERVICE INVOICE DATE 1/20/2024 3699 Solution Center PO NUMBER Chicago, IL 60677-3006 Phone:(513)772-7545 TOTAL DUE $3,789.78 BILL TO LOCATION CITY OF JEFFERSONVILLE CITY OF JEFFERSONVILLE CITY H 500 QUARTERMASTER CT STE 250 500 QUARTERMASTER CT STE 250 JEFFERSONVILLE, IN 47130 JEFFERSONVILLE, IN 47130 Phone: (502)643-5397 Phone:(502)643-5397 Service Call 240109-0040 GLYCLOL LEVELS LOW Services Performed [1/9/2024 10:23:49 AM Beck,Christopher-0004]Performed several tests trying to locate loss of loop water. Started at tower checking tubes. Isolated Floors 1st second and third.With some small leaks found.Will make repairs then recheck system further for possible other leaks.[1/9/2024 6:49:13 PM Vandgrift, Danyaun-0003] Finding leak[1/12/2024 2:28:53 PM Howell,Edgar-0008]Checked the water pressure for the chiller and boiler operation, ordered a new motor and pump for boiler number#1 and another pressure air valve for chiller[1/15/2024 9:08:06 AM Beck,Christopher-0006]Assist glycol company in mistake made during tank replacement.Was not supposed to be opened to loop. Didn't follow my instructions and tripped make up water valve control.Assist over phone and got temporary till Monday.[1/15/2024 11:28:58 AM Howell,Edgar-0007] Cleared the system of air and checked the actuator operation and got the unit up and running,checked the water pressure on and checked the boiler operation and monitoring the water temperature on the boilers[1/16/2024 3:16:35 PM Howell,Edgar-0009]Checked out the actuator on the unit found the actuator won't open on command on the computer checked the operation and its working fine but we need to reprogram the data for the system Salesperson Customer Number Order Date Completion Date Payment Terms Shipping Method MACY STEPHENSON LV990391 1/9/2024 1/16/2024 Net 30 Cost Code Totals EQUIPMENT $0.00 MATERIAL $584.78 LABOR $3,120.00 SUBCONTRACTOR $0.00 VEHICLE e OTHER $85.00 ENVIRO/MISC FEE Subtotal $3,789.78 Tax $0.00 / """If you currently pay via EFT, please forward payment information to ar@perfectiongroup.com Q'M L **Please Note starting April 1, 2022, Perfection will begin charging 2.5%for all credit card transactions** -e ,3n Warranty on time and material service and repairs shall be limited to the manufacture's supplied warranty on replacement parts only. No other warranty, parts, components or labor is included. Thank you for your business If you have any questions, please email ar@perfectiongroup.com or call (513) 772-7545 Amount Paid $0.00 Total $3,789.78 ****If you currently pay via EFT, please forward payment information to ar@perfectiongroup.com **Please Note starting April 1,2022,Perfection will begin charging 2.5%for all credit card transactions** Warranty on time and material service and repairs shall be limited to the manufacture's supplied warranty on replacement parts only. No other warranty, parts, components or labor is included. Thank you for your business If you have any questions, please email ar©perfectiongroup.com or call (513)772-7545