HomeMy WebLinkAboutBPW January 31, 2024 CITY OF JEFFERSONVILLE
BOARD OF PUBLIC WORKS
MINUTES
January 31,2024
PRESENT(IN PERSON): Rob Waiz Redevelopment Director, Andy Crouch City Engineer, Clark Miles Street
Commissioner, Len Ashack Director of Wastewater, Kim Calabro HR Director, Yvonne Dowd Assistant
Controller, Matt Dyer IT Director, Mary Frey Admin Assistant to Building Commission, Elisha Gibson
Manager Sewer Billing, Sarah Green Animal Shelter Director, Mike McCutcheon JFD Deputy Chief, Scott
McVoy, Assistant Chief JPD, Les Merkley Corporation Counsel, Heather Metcalf City Controller, Kevin
Morlan Director of Street Department, Michael O'Brien Director of Vehicle Maintenance, Christy O'Neil
Executive Assistant Mayor, Chad Reischl Director of Planning and Zoning, Amber Ridings Assistant Parks
Director,Jason Sharp JFD Deputy Chief, Brian Smith Safety Manager,Jay Thompson Assistant Director of
Wastewater, Larry Wallace Buiding Commissioner, Kat Wang Public Arts Administrator, Lisa Gill City
Clerk and Patsy Kiser Deputy Clerk.
PRESENT(VIRTUAL):
CALL TO ORDER: Redevelopment Director Rob Waiz called the meeting to order at 9:30 a.m. in the
Mayor's Conference Room in City Hall. The meeting was held in person and streamed on the City's
Website. Andy Crouch and Clark Miles served on the board.
APPROVAL OF THE MINUTES: Mr. Crouch made the motion to approve the minutes from January 24,
2024. Mr. Miles seconded the motion; motion passed, 3-0.
APPROVAL OF PAYROLL: Mr. Miles made the motion to approve the payroll. Mr. Crouch seconded the
motion; motion passed, 3-0.
OLD BUSINESS:
NEW BUSINESS:
1. Mike McCutcheon-Request for approval of contract for services between Jeff Fire Department
and Brian Scroggins Plumbing for basic pressure waste removal system renovation,
performance and safety testing—JFD Deputy Chief McCutcheon advised this was an emergency
repair. There was a sump pump failure in the basement that allowed water to get in the
basement and they needed to contact their plumber to get the matter resolved.
Mr. Miles made a motion to approve the contract and Mr. Crouch seconded the motion; motion
passed, 3-0.
2. Mike McCutcheon-Request for approval of maintenance agreement between Jeff Fire
Department and Brian Scroggins Plumbing- JFD Deputy Chief advised this was a continual
agreement with Brian Scroggins Plumbing for maintenance of hard water deposits in the pipes.
Mr. Crouch made a motion to approve the contract and Mr. Waiz seconded the motion; motion
passed, 3-0.
3. Larry Wallace-Request for approval of contract between City and SIR-Systems Integration
Resources - Mr. Wallace advised the bill from SIR was for$1,818 for the tv and the cable to be
ran in the break room.
Mr. Miles made a motion to approve the contract and Mr. Crouch seconded the motion; motion
passed, 3-0.
4. Matt Dyer-Request for approval of contract between City and AT&T Global Services- Mr. Dyer
advised this contract kept the City out of tarrif rates and drastically decreases the rates from
approximately$150 per line to $30-40 per line.
Mr. Crouch made a motion to approve the contract and Mr. Miles seconded the motion; motion
passed, 3-0.
5. Larry Wallace-Review of quotes in regards to purchase/installation of a heat pump system at
City Hall— Mr. Wallace advised this review was for three bids of replacement units for the
building. Mr. Merkley advised there were three quotes for this work; the first quote was from
Cisco Sheet Metal, LLC in the amount of$79,849. The second quote was from Badget
Constructors, LLC in the amount of$84,990. The third quote was from Perfection Group in the
amount of$76,545. Mr. Merkley advised recommended the board take the quotes under
advisement so Mr. Wallace could review them and a decision can be made hopefully next week.
Mr. Crouch made a motion to take all quotes under advisement and Mr. Miles seconded the
motion; motion passed, 3-0.
6. Chad Reischl-Request for approval of new cell service GSA contract between City, Planning
and Zoning and Verizon—Mr. Reischl advised the contract was for a cell plan service for one of
his Planners and he did have the money in his budget.
Mr. Crouch made a motion to approve the contract and Mr. Miles seconded the motion; motion
passed, 3-0.
ADJOURNMENT:
Wit pi f rther b siness, Mr. Crouch made a motion to adjourn at 9:36 a.m.
Approved by: Mayor Mike Moore Attest: Gill, City Clerk