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HomeMy WebLinkAboutBPW January 24, 2024 CITY OF JEFFERSONVILLE BOARD OF PUBLIC WORKS MINUTES January 24,2024 PRESENT(IN PERSON): Mayor Mike Moore, Andy Crouch City Engineer, Rob Waiz Redevelopment Director, Len Ashack Director of Wastewater, Kim Calabro HR Director, Bill Dixon Assistant City Engineer, Matt Dyer IT Director, Shawn Grant JFD Chief, Mike McCutcheon JFD Deputy Chief, Scott McVoy, Assistant Chief JPD, Les Merkley Corporation Counsel, Heather Metcalf City Controller, Clark Miles Street Commissioner, Kevin Morlan Director of Street Department, Michael O'Brien Director of Vehicle Maintenance, Christy O'Neil Executive Assistant Mayor, Paul Northam Parks Director, Chad Reischl Director of Planning and Zoning, Amber Ridings Assistant Parks Director, Brian Smith Safety Manager, Jay Thompson Assistant Director of Wastewater, Larry Wallace Buiding Commissioner, Kat Wang Public Arts Administrator, Ed White Animal Control Supervisor and Lisa Gill City Clerk PRESENT(VIRTUAL): CALL TO ORDER: Mayor Mike Moore called the meeting to order at 9:30 a.m. in the Mayor's Conference Room in City Hall. The meeting was held in person and streamed on the City's Website. Andy Crouch and Rob Waiz served on the board. APPROVAL OF THE MINUTES: Mr. Crouch made the motion to approve the minutes from January 17, 2024. Mr. Waiz seconded the motion; motion passed, 3-0. APPROVAL OF PAYROLL: Mr. Waiz made the motion to approve the payroll. Mr. Crouch seconded the motion; motion passed, 3-0. OLD BUSINESS: 1. Paul Northam/Amber Powell-Request for approval of Special Events Permit for K5 Enterprises regarding the Juneteenth Celebration on June 14 and 15, 2024(Tabled from January 17, 2024)- Mr. Northam advised they were requesting to table this. Mr. Merkley advised the reason this was before the board was because there were requests for street closures. There were concerns from the Police Department to make sure there are not multiple events occurring on those same dates creating a traffic problem by closing certain streets. Mr. Merkley advised they needed to coordinate with another event may happen and requested to table the matter indefinitely until those matters were resolved. Mr. Crouch made a motion to table the Special Events Permit and Mr. Waiz seconded the motion; motion passed, 3-0. NEW BUSINESS: 1. Les Merkley-Request for approval of Insurance Consulting Agreement between the City and Joseph Olson— Mr. Merkley advised this consultant agreement was with Joseph Olson who was the former insurance agent for the last couple of years and this agreement will allow Mr. Olson to provide services on an as needed basis primarily to assist the City and its employees and retirees in reference to retiree health insurance and other retiree benefits. The consultant agreement is for$40,000 annually to be paid in equal monthly installments. Mr. Crouch made a motion to approve the consulting agreement and Mr. Waiz seconded the motion; motion passed, 3-0. 2. Len Ashack—Road Closure on Spring Street in front of Coffee Crossing- Mr. Ashack advised there is a big dip in the road on Spring Street in front of Coffee Crossing and they need to close the street to see why it is happening and will be closed no longer than 3 hours. This will be closed on Tuesday and all of the businesses will be notified. Mr. Waiz made a motion to approve the closure and Mr. Crouch seconded the motion; motion passed, 3-0. 3. Larry Wallace—Request for payment for emergency work— Mr. Wallace advised the HVAC system lost a lot of the glycol and two pumps that went bad and needed to be replaced. The invoices are for$5,847.19 and $1,705.00. Mr. Merkley stated this was less than $50,000 so under both State Statute and the City's Purchasing Policy the Board may proceed without requesting bids or quotes. Mr. Waiz made a motion to approve the request and Mr. Crouch seconded the motion; motion passed, 3-0. 4. Mr. Merkley—2024-R-3—A Resolution Ratifying and Approving Vehicle Lease Conversion - Mr. Merkley advised approximately a year ago there was a lease for a 2023 Chevy Blazer with Ally Financial and since then Mrs. Metcalf was able to obtain a better interest rate to save money on interest by converting the lease to a pure finance purchasing agreement with First Savings Bank. This resolution approves the conversion of the conventional loan and also approves the lease from last year. Mr. Crouch made a motion to approve 2024-R-3 and Mr. Waiz seconded the motion; motion passed, 3-0, 5. Mr. Merkley—2024-R-4—A Resolution Approving Appointments to the Jeffersonville— Clarksville Flood Control District Board of Commissioners- Mr. Merkley advised under State Statute the Flood Control Board of Commissioners include members of this board and this Resolution ratifies that the Mayor has appointed Steve Harden and Larry Wallace to serve on the Works Board for the limited purpose of serving on the Jeffersonville Clarksville Flood Control District Board of Commissioners and ratifies that the appointment and dates back to 2015. Mr. Crouch made a motion to approve 2024-R-4 and Mr. Waiz seconded the motion; motion passed, 3-0, ADJOURNMENT: With r/o her bu iness, Mr. Crouch made a motion to adjourn at 9:37 a.m. Approved by: Mayor Mike Moore Attest: Li a Gill, City Clerk