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Home My WebLink AboutEmergency Repairs to City Hall Pump Room City of Jeffersonville Government Contract Coversheet Please note: All information MUST be completely filled out and submitted to Clerk's Office within 48 hrs of execution. Date Submitted to Clerk: 1/24/2025 Department: Building Authority Vendor Name: Perfection Group Sign Date: 1/22/2024 Ending Date: 1/22/2024 Amount of Original Contract: 5,847.19 Is this an amendment or change order to original contract? Amended Contract Amount: Purpose: Repairs For Clerk's Office to fill out Date uploaded to Gateway: 4411191i i".05kif ty so : CITY OF JEFFERSONVILLE PURCHASING CONTRACT COVER SHEET Each purchasing contract(including lease)with the City for supplies,goods and equipment must include this cover sheet to be completed by the Head of the Department making the purchase and presented to the Board of Public Works and Safety(BPW) at the time of the contract approval. Note: Each department must comply with the City's Procurement and Purchasing Policy. A copy may be obtained from either Finance or Legal. Purchases may not be "artificially" divided to avoid the applicable purchasing thresholds. C. i f Ham Pu rv\P Supply, Good or Equipment to be Purchased: rnerziencu1 Repairs Roam r3Auc. -Low Leek Department: 13 Lk, Ia' r`, Au t 1'10 -1-1 l I . 5, 811. 19 Are Funds Appropriated for the Purchase? V Yes No Contract Amount: ✓ less than $50,000 $50,000-$149,999 Over$150,000 • If contract less than$50,000—may proceed without requesting bids/quotes • If contract amount is between $50,000-$149,999: Invitation for at least three (3) quotes was issued (attach invitation and quotes) Mailed at least seven (7) days before the deadline to submit quotes • If contract amount is over$150,000: Invitation for Bids was approved by Law Department before it was issued Invitation for Bids issued (attach invitation and received bids) Invitation for Bids include requirements per Procurement and Purchasing Policy Notice of Invitation for Bids published in paper and posted on city website at least seven (7) days before deadline (attach notice) • If contract was result for Request for Proposals (RFP): RFP was approved by Law Department before it was issued RFP published in paper and posted in city website at least seven (7) days before deadline • If contract was result of Special Purchase and exempt from competitive bidding: Prior approval of special purchase by Law Department Law Department prepared written designation of Special Purchase to be approved by BPW The undersigned hereby states he/she has complied with the City's Procurement and Purchasing Policy in reference to the attached purchase. natu Date: I/ d% I a,D �� `� � Printed Name: LO.Xfrj 'V-1O ilac.c p° PERFECTION INVOICE GROUP PLEASE REMIT TO INVOICE NUMBER SV2028133 PERFECTION GROUP-SERVICE INVOICE DATE 1/13/2024 3699 Solution Center PO NUMBER Chicago, IL 60677-3006 Phone:(513)772-7545 TOTAL DUE $5,847.19 BILL TO LOCATION CITY OF JEFFERSONVILLE CITY OF JEFFERSONVILLE CITY H 500 QUARTERMASTER CT STE 250 500 QUARTERMASTER CT STE 250 JEFFERSONVILLE, IN 47130 JEFFERSONVILLE, IN 47130 Phone: (502)643-5397 Phone:(502)643-5397 Service Call 2401 0 3-0 1 1 6 PUMP ROOM BACK FLOW LEAKING Services Performed [1/5/2024 5:02:53 PM Howell,Edgar-0002]Working on finding the leaks in the system water line for the building.Checked the water check valves on each floor,checked the water tower operation and the fill valve operation.[1/9/2024 3:52:42 PM Howell,Edgar-0001]Replaced both air breeders and both of the water pressure reducing values on the unit adjust the water pressure we still leaking in the building will return tomorrow[1/10/2024 3:10:08 PM Howell, Edgar-0003]Checked the backflow operation and checked the glycol in the system and checked the water pressure 30 psi[1/11/2024 3:05:30 PM Howell,Edgar-0004]Checked the operation of the water in the system and checked pressure and checked for air in the system.Will need to return and replace air bleeder on the unit and clear the system of air in the line Salesperson Customer Number Order Date Completion Date Payment Terms Shipping Method • MACY STEPHENSON LV990391 1/4/2024 1/11/2024 Net 30 Cost Code Totals EQUIPMENT $0.00 MATERIAL $1,945.19 LABOR $3,780.00 SUBCONTRACTOR $0.00 VEHICLE Et OTHER $85.00 ENVIRO/MISC FEE $37.00 Subtotal $5,847.19 Tax $0.00 Amount Paid $0.00 Total $5,847.19 ****If you currently pay via EFT, please forward payment information to ar@perfectiongroup.com **Please Note starting April 1, 2022, Perfection will begin charging 2.5%for all credit card transactions** Warranty on time and material service and repairs shall be limited to the manufacture's supplied warranty on replacement parts only. No other warranty, parts, components or labor is included. Thank you for your business If you have any questions, please email ar@perfectiongroup.com or call (513) 772-7545 Call Summary 11509 Commonwealth Dr.Suite 103 ° PERFECTION Louisville KY 40299 502-491-3100 GROUP www.perfectiongroup.com Customer Name Contact Phone CITY OF JEFFERSONVILLE Larry Wallace (502)643-5397 x0000 ddress City - ip 1500 QUARTERMASTER CT STE 250 JEFFERSONVILLE IN 47130 Service Call ID Date Call Creation Date 240103-0116 1/11/2024 1/3/2024 Description Problem PUMP ROOM BACK FLOW LEAKING repair Primary Technician Call Type P.O.# Howell, Edgar REPAIR [1/5/2024 5:02:53 PM Howell, Edgar-0002] Working on finding the leaks in the system water line for the building. Checked the water check valves on each floor, checked the water tower operation and the fill valve operation. [1/9/2024 3:52:42 PM Howell, Edgar-0001] Replaced both air breeders and both of the water pressure reducing values on the unit adjust the water pressure we still leaking in the building will return tomorrow [1/10/2024 3:10:08 PM Howell, Edgar-0003] Checked the backflow operation and checked the glycol in the system and checked the water pressure 30 psi [1/11/2024 3:05:30 PM Howell, Edgar-0004] Checked the operation of the water in the system and checked pressure and checked for air in the system. Will need to return and replace air bleeder on the unit and clear the system of air in the line Appointments Technician Appointment " b . -tart Time Status Completion Datil Edgar Howell 0001 1/9/2024 8:00 AM COMPLETE 1/9/2024 Edgar Howell 0002 1/5/2024 8:00 AM COMPLETE 1/5/2024 Edgar Howell 0003 1/10/2024 8:00 AM COMPLETE 1/10/2024 Edgar Howell 0004 1/11/2024 8:00 AM COMPLETE 1/11/2024 abor echnician Appt ' late - „ '.,kigtigg, , , ,Pay Code Description Edgar Howell 1/9/2024 8.00 Regular Edgar Howell 1/5/2024 8.00 Regular Edgar Howell 1/5/2024 1.00 Overtime Edgar Howell 1/10/2024 8.00 Regular Edgar Howell 1/11/2024 6.00 Regular 31.00 Total Hours Page 1 of 2 Call Summary 'Purchase Orders Technician P.O.# Quantity Item Description PS071509 2.00 RELEASE VALVE PS071509 1.00 REDUCING VALVE PS071509 1.00 RELEASE VALVE PS071731 1.00 TUBE Thank You Perfection Group thanks you for allowing us to assist you with your maintenance needs. We hope we have provided you with the prompt and high quality service that you deserve. We hope you will sincerely consider Perfection Group first for any future maintenance demands. Customer Name and Signature Technician Name and Signature Edgar Howell Page 2 of 2