HomeMy WebLinkAboutBPW January 17, 2024 CITY OF JEFFERSONVILLE
BOARD OF PUBLIC WORKS
MINUTES
January 17,2024
PRESENT(IN PERSON): Mayor Mike Moore, Andy Crouch City Engineer, Rob Waiz Redevelopment
Director, Len Ashach Director of Wastewater, Kim Calabro HR Director, Bill Dixon Assistant City Engineer,
Yvonne Dowd Assistant Controller, Matt Dyer IT Director, Shawn Grant JFD Chief, Sarah Green Animal
Shelter Director, Kenny Kavanaugh JPD Chief, Mike McCutcheon JFD Deputy Chief, Scott McVoy,
Assistant Chief JPD, Heather Metcalf City Controller, Clark Miles Street Commissioner, Kevin Morlan
Director of Street Department, Michael O'Brien Director of Vehicle Maintenance, Christy O'Neil
Executive Assistant Mayor, Paul Northam Parks Director, Chad Reischl Director of Planning and Zoning,
Amber Ridings Assistant Parks Director,Jason Sharp JFD Deputy Chief, Brian Smith Safety Manager,Jay
Thompson Assistant Director of Wastewater, Larry Wallace Buiding Commissioner, Kat Wang Public Arts
Administrator Lisa Gill City Clerk and Patsy Kiser Deputy Clerk.
PRESENT(VIRTUAL): Les Merkley Corporation Counsel
CALL TO ORDER: Mayor Mike Moore called the meeting to order at 9:30 a.m. in the Mayor's
Conference Room in City Hall. The meeting was held in person and streamed on the City's Website.
Andy Crouch and Rob Waiz served on the board.
APPROVAL OF THE MINUTES: Mr. Crouch made the motion to approve the minutes from January 10,
2024. Mr. Waiz seconded the motion; motion passed, 3-0.
APPROVAL OF PAYROLL: Mr. Waiz made the motion to approve the payroll. Mr. Crouch seconded the
motion; motion passed, 3-0.
OLD BUSINESS:
NEW BUSINESS:
1. Paul Northam/Amber Powell-Request for approval of Special Events Permit(s)— Mr. Northam
advised the Special Events committee met and approved the following events:
• Leprechaun Run—March 12, 2024 from 5:30-8:00
• Kentucky Shakespeare—May 17, 2024 starting at 6:30
• Southern Indiana PRIDE—June 1, 2024 from 12:00— 11:00 PM
• Pearl Street Taphouse Rolling on the River Beer Festival and Ants Marching LLC Concert
—June 8, 224
• F5 Enterprise Juneteenth Festival
• Joyous Noise Ministry (Rock on Water)—September 7, 2024
Mayor Moore asked if all of the events had been reviewed and Mr. Northam advised they all
went before the Special Events Committee and Police and Fire signed off on them. Mayor
Moore expressed concern about the F5 Enterprises event and the issues with security last year.
Chief Kavanaugh stated it was his understanding the plan was to not have conflicting events
however Councilperson White would need to be brought in on the conversation. Mayor Moore
recommended tabling the F5 Enterprises event.
Mr. Crouch made a motion to approve the requests while tabling the F5 Enterprises Juneteenth
Festival. Mr. Waiz seconded the motion; motion passed, 3-0.
2. Jason Sharp-Request for approval of Fire Department new training policy to be added to the
current policy manual —Deputy Chief Sharp advised this was to add their new daily training
policy to their current policy manual. Mr. Merkley has received a copy of this and is okay with it.
Mr. Waiz made a motion to approve the request and Mr. Crouch seconded the motion; motion
passed, 3-0.
3. Paul Northam-Request for approval of Uniform Conflict of Interest Statement of Tim McCoy—
Mr. Northam advised this request was for McCoy's Nursery to purchase items from their
nursery.
Mr. Crouch made a motion to approve the Uniform Conflict of Interest Statement and Mr. Waiz
seconded the motion; motion passed, 3-0.
Mr. Northam stated Mr. McCoy was in the process of obtaining 3 different quotes. Mayor
Moore advised the quotes need to be obtained by Mr. Northam, not by Mr. McCoy.
4. Heather Metcalf-Request for approval of service agreement between City and Howard E.
Nyhart for OPEB Actuarial Report— Mrs. Metcalf advised this is an annual contract and she has
the money in her budget.
Mr. Crouch made a motion to approve the contract and Mr. Waiz seconded the motion; motion
passed, 3-0.
5. Larry Wallace-Request for approval of Emergency repairs to be done at City Hall as follows:
• HVAC work with Water Energizers, Inc.— Mr. Wallace advised they lost glycol from the
system which is the antifreeze. He has two different bids. The cost of the glycol itself is
$2,997.90 and the cost of the work to add it to the system is $8,973.50.
• Electrical work and Installation of 2 new lights in landscape on building-This is not
emergency work; there were two lights that burnt out in the landscaping that cannot be
repaired and need to be replace. The lowest quote for that is $1,300.
Mr. Waiz made a motion to award the quote for the HVAC work declaring it emergency
work in the amount of$2,997.90 for the glycol and $8,973.50 to add it to the system. Mr.
Crouch seconded the motion; motion passed, 3-0.
Mr. Crouch made a motion to approve the low bid for the electrical work in the amount of
$1,300 and Mr. Waiz seconded the motion; motion passed, 3-0.
6. Les Merkley-2024-R-2 Declaring a Special Purchase for salt— Mr. Merkley advised this is clear
land salt enhanced deicer. This would be a special purchase because we do not have time to
send this out to bid; we need salt based on the weather we have experienced in the last few
days. If we have to go out and put this out for bid it will create a problem for the Street
Department to operate and additionally the company we are contracting with are the only one
in the local area to provide this.
Mr. Crouch made a motion to adopt the Resolution and approve the purchase of the deicer and
Mr. Waiz seconded the motion; motion passed, 3-0.
ADJOURNMENT:
With fu r busines , r. Crouch made a motion to adjourn at 9:43 a.m.
Approved by: Mayor Mike Moor Attest: Lis Gill, City Clerk