HomeMy WebLinkAboutSSB December 7, 2023 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF DECEMBER 7, 2023
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, December 7, 2023 at 3:00 P.M in Jeffersonville City Hall Mayor's
Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M.
Board Members present are Mike Moore, Bill Saegesser and Dale Orem. Also present
are Utility Director Len Ashack, Assistant Utility Director Jay Thompson. Utility Billing
Office Manager Elisha Gibson, Controller Heather Metcalf, Board Attorney Les Merkley,
City Engineer Andy Crouch, Josh Darby and Mike Harris representing Jacobi, Toombs,
and Lanz, Michael Gangstad and Justin Ramirez representing Lochmueller Group, and
Secretary Barbara Hollis.
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser, passing on a vote of 3-0.
The minutes of the November 16, 2023 meeting were presented for approval.
Board Member Saegesser made the motion to approve the minutes as presented, second
by Board Member Orem, passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated December 7, 2023 in the amount
of $2,888,177.98. Debt and construction payments make up the majority of the total.
Board Member Orem made the motion to approve the claim list as presented, second by
Board Member Saegesser, passing on a vote of 3-0.
Manager Gibson presented the Adjustment Certificate dated 12-1-2023 in the
amount of $-141,527.93 Sewage, $-1,790.30 Drainage, and $38.37 Refund. The
numbers represent a lot of liens and water meters. Board Member Saegesser made the
motion to approve the Certificate as presented, second by Board Member Orem, passing
on a vote of 3-0.
OLD BUSINESS - No Old Business This Meeting
NEW BUSINESS
Josh Darby informed the Board three bids were received for the Hadley Commons
Sewer System Improvements project ranging from $153,461 .36 to $284,000. He
recommends the low, responsive, responsible bidder, Clark Nickles, Inc. be awarded the
bid in the amount of$153,461 .36. The Right-of-Entry forms signed by all of the residents
have been received. Mayor Moore asked when the project would begin. Director Ashack
said the pumps should be received by the end of the year. He anticipates the project to
start after the first of the year. Board Member Saegesser made the motion to award the
December 7, 2023 Page 2
bid to Clark Nicole's, Inc. as recommended, second by Board Member Orem, passing on
a vote of 3-0. Mayor Moore said this is good news, and he thanks the residents for their
patience.
Director Ashack said the plans for both the Chippewa and Market Street Sewer
Replacement projects will be received before the next meeting. Board Member
Saegesser made the motion to accept Director Ashack's recommendation to go out for
bids for both projects, second by Board Member Orem, passing on a vote of 3-0.
The paperwork for the Hike the Pike Right-of-Way easement at the Allison Lane
Lift Station has not been received as promised. Following discussion, Board Member
Saegesser made the motion to authorize the Mayor to sign the easement when it is
received, subject to legal review, second by Board Member Orem, passing on a vote of
3-0.
ENGINEERING REPORTS
Josh Darby of Jacobi, Toombs and Lanz, presented and reviewed Jeffersonville
Sanitary Sewer Projects Status Report dated December 7, 2023. Board Member
Saegesser appreciates JTL for getting to the Hadley Commons Sewer System
Improvements as well as the Market Street and Chippewa Drive Sanitary Sewer
Replacements projects quickly as they are very important. Discussion followed regarding
the necessary easements for the Twilight Golf Course property, that is now owned by
Greater Clark County Schools.
The Lochmueller Group Report dated 12/07/2023 was presented and reviewed.
Michael Gangstad gave the lift stations updates. Justin Ramirez reviewed the progress
of the NWWTP expansion.
DEPARTMENT REPORT
Director Ashack presented and explained the November CSO Volumes and flow
reports for both facilities. He noted the the DTWWTP flows are less than 1,000,000 a
day. This is really low. There were no CSO's to the river. The 2024 budget will be ready
for review at the next meeting. Controller Metcalf presented the 2022 Annual Financial
Report. She next reported on the issues experienced with the Bank of New York and
getting payment. The BAN as has paid off and has been set up at Regions Bank. Regions
is much easier to work with. Vendors were waiting 4 to 5 months for payment thru Bank
of New York. Their patience has been appreciated. Paying off the BAN has saved $1 M
in interest and $1 M in interest has been earned on the project funds. All is working well
as Regions is easier to work with. Board Member Saegesser expressed his appreciation
for Controller Metcalf's efforts.
ATTORNEY COMMENTS - No Comments This Meeting
BOARD MEMBER COMMENTS - No Comments This Meeting
December 7. 2023 Page 3
There being no further business to come before the Board, Board Member
Saegesser ma e the motion to adjourn at 3:13 P.M., second by Board Member Orem,
passing on 13 v e of 3- . The next regular meeting is scheduled for December 21 , 2023.
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Mike Moore, Mayor
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Dale Orem, Board Member
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Bill Saegesser, Board Mem
ATTEST:
Barbara Hollis, Secretary