HomeMy WebLinkAboutSSB November 16, 2023 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF NOVEMBER 16, 2023
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular session on
Thursday, November 16, 2023 at 3:00 pm at Jeffersonville City Hall, Mayor's Conference Room
and via Zoom. Mayor Moore, attending via Zoom called the meeting to order at 3:00 pm. Board
Members present were Mike Moore, Dale Orem and Bill Saegesser. Also present were Utility
Director Len Ashack, Assistant Utility Director Jay Thompson, Utility Billing Office Manager
Elisha Gibson, Board Attorney Les Merkley attending via Zoom, Controller Heather Metcalf,
Lenin Kasthuri and Justin Ramirez representing Lochmueller Group and Jorge Lanz and Josh
Darby representing Jacobi, Toombs and Lanz.
Board Member Dale Orem made the motion to approve the revised agenda with the
addition of Transfer of Old Arrow Board to Vehicle Maintenance Department and second by
Board Member Saegesser, passing on a vote of 3-0.
The minutes of the November 2, 2023 meeting were presented for approval. Board
Member Bill Saegesser made the motion to approve the minutes as presented, second by Board
Member Dale Orem, passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Heather Metcalf presented the claim list dated November 16, 2023 in the
amount of$ 349,714.70. Board Member Bill Saegesser made the motion to approve the claim
list as presented, second by Board Member Dale Orem, passing on a vote of 3-0.
Manager Elisha Gibson presented the Sewer Adjustment Certificate dated November 9,
2023 in the amount of$57,050.32 Sewage and $201.62 Drainage. Board Member Bill Saegesser
made the motion to approve the Adjustment Certificate as presented, second by Board
Member Dale Orem, passing on a vote of 3-0.
OLD BUSINESS-No old business at this meeting
NEW BUSINESS
a. Director Ashack presented and explained authorization to Purchase Pumps for
Hadley Commons. Proposal is from Covalen, Inc., in the amount of$73,138.00 total
cost for Thirteen (13) Units. (Combine Unit Price $5,626.00) (Complete Package)
Following discussion, Board Member Bill Saegesser made the motion to approve
contract with Covalen, with contingency that we wait until have signatures on all
Right of Entry documents, second by Board Member Dale Orem.
b. Len Ashack presented the contract from Makk Landscape Group for the Meadows
Subdivision Outfall Cleanup Phase #1 (Drainage Board) with costs as follows: Water
Way Clearing Daily Rates of$4,633.63, Water Way Clearing Minimum (6 days)
$27,801.78 and Water Way Clearing Maximum (8 days) $37,069.04.
Following discussion, Board Member Bill Saegesser made the motion to approve the
contract, second by Board Member Dale Orem, passing on a vote of 3-0.
c. Len Ashack presented Capacity Request for 10 Single Family Homes, Springdale
Meadow by the old Optimist Club, off Springdale.
Following discussion, Board Member Dale Orem made the motion to approve the
Capacity Request, second by Board Member Bill Saegesser, passing on a vote of 3-0.
d. Len Ashack requested to transfer Old Arrow Board to Vehicle Maintenance
Department.
Following Discussion, Board Member Bill Saegesser made the motion to approve the
transfer of Old Arrow Board to Vehicle Maintenance Department, second by Board
Member Dale Orem, passing on a vote of 3-0.
ENGINEERING REPORTS - No Reports at this meeting
DEPARTMENT REPORT
Director Ashack reviewed the October 2023 CSO Volumes: 1 CSO at the 10th Street Lift
Station in October and no rain so far in November. Flow for the Downtown Treatment
Plant has been 5.25 MGD average and the North Plant has been 2.06 MGD through
October 2023. Both treatment plants were well in compliance with all of their limits and
the flows from 10th Street the last few days were less than a million gallons a day. One
day it was less than 600,000 gallons.
November 2023 Report for READI Grant: So far, we have spent $5.1 million from grant.
Monthly Report on CD was provided.
ATTORNEY COMMENTS/REPORT-Attorney, Les Merkley requested that the Board give
him approval to dismiss the lawsuit, City of Jeffersonville and City of Jeffersonville
Sanitary Sewer Board vs. David Bauer and Discovery Developers, Inc.
Following discussion, Board Member Bill Saegesser made the motion to allow attorney
Les Merkley to file a Motion to Dismiss the case through the Court, second by Board
Member Dale Orem.
BOARD MEMBER COMMENTS-
The next regular meeting is scheduled for December 7, 2023 at 3:00 pm.
There being no further business to come before the Board, Board Member
Bill Saegesser made t,e otion to adjourn at 3:15 pm, second by Board Member Dale
Orem, passing on /ote of 3-0.
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Mike Mo re, Mayor
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Dale Orem, Board Member
Bill Saegesser, ar Member
ATTEST:/
Johnna S. Anderson, Interim Secretary