HomeMy WebLinkAboutWebster Environmental (Odor Control at Lift Stations) City of Jeffersonville
Government Contract Coversheet
Please note: All information MUST be completely filled out and submitted to Clerk's Office
within 48 hrs of execution.
Date Submitted to Clerk: 12/23/2023
Wastewater
Department:
Vendor Name: Webster Environmental
Sign Date: 10/20/2023
Ending Date: 12/31/2023
Amount of Original Contract: $5,000
Is this an amendment or change order
to original contract?
Amended Contract Amount:
Purpose:
Development and Evaluation of aRequest for
Proposal for Chemical Feed Services for
Odor Control at Lift Stations
For Clerk's Office to fill out
Date uploaded to Gateway:
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WEBSTER ENVIRONMENTAL ASSOCIATES,INC.
13121 Eastpoint Park Blvd.,Suite E
J • Louisville,KY 40223-4164
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48-90ciATEs.\14°
Tel:(502)253-3443
"Defining Odor Control Engineering" Fax:(502)253-3442
Web Site:http://www.odor.net
Proposal to the City of Jeffersonville
Odor Control Consulting Services
Develop RFP for Full Service Chemical Feed
October 19, 2023
INTRODUCTION
The City of Jeffersonville(City) utilizes chemical feed systems for the control of odors within the
sewer collection system. The City currently has a "six month training agreement" with Aulick
Chemical Solutions, Inc. (Aulick), dated 8/29/2022, which includes the following:
- Delivery of chemical to specified lift stations within the collection system; and
- Preventive maintenance on all chemical feed systems; and
- Field hydrogen sulfide gas and liquid testing
There are multiple companies which offer these services. Therefore,the City would like to issue a
Request for Proposals (RFP)to receive competitive bids for the upcoming year.
The City has requested this proposal from Webster Environmental Associates, Inc.(WEA)to assist
them in developing an RFP as described in the scope below.
SCOPE
TASK 1-RFP DEVELOPMENT
An RFP will be developed which includes:
- An Invitation to Bid
- Bidder Instructions
- Scope of Work
- Contractor Information
- Evaluation Criteria
The Scope of Work will list:
- Chemical Specifications
- Equipment Requirements
- Monitoring& Reporting Requirements
- Requirements for information to be provided on Chemical Invoices
- Topics for Discussion at Monthly Meetings
The requested Contractor Information will include:
- Specific Information to be provided by References
- Company Financial Information
- Company Safety Information
TASK 2-PROPOSAL EVALUATION
WEA will review the proposals and provide observations for consideration to the City on the
technical aspects of the proposal. These observations will be provided in writing and will be
presented in a meeting with the City.
FEE SUMMARY
WEA proposes to conduct the above Scope of Work for a total Lump Sum Fee of$5,000:
Task Description Task Duration Task Fee
Task 1- RFP Development 1 Month $4,000
Task 2- Proposal Evaluation I Week $1,000
Total $5,000
ASSUMPTIONS
- City will provide a previously issued RFP to be used as a basis for this document
- City will be responsible for advertising RFP and all related solicitation tasks
- WEA will evaluate the technical aspects of the proposals but assumes that the City would
review the Financial and Safety information if applicable
Prepared by: Accepted by:
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Jim s, Vice President Len Ashack, Director
Webster Environmental Associates, Inc. Jeffersonville Wastewater Department
October 19, 2023 October 19, 2023
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