HomeMy WebLinkAboutSSB October 5, 2023 CITY OF JEFFERSONVILLE
SANITARY SEWER BOARD
MINUTES OF OCTOBER 5, 2023
The Sanitary Sewer Board of the City of Jeffersonville, Indiana met in regular
session on Thursday, October 5, 2023 at 3:00 P.M in Jeffersonville City Hall Mayor's
Conference Room and via Zoom. Mayor Moore called the meeting to order at 3:00 P.M.
Board Members present are Mike Moore, Bill Saegesser and Dale Orem. Also present
are Utility Director Len Ashack, Controller Heather Metcalf, Josh Darby and Mike Harris
representing Jacobi, Toombs, and Lanz, Michael Gangstad, Lenin Kasthuri, and Justin
Ramirez representing Lochmueller Group, Jorge Lanz, and Secretary Barbara Hollis.
Attending via Zoom are Board Attorney Les Merkley and City Council Representative Ron
Ellis.
Board Member Orem made the motion to approve the agenda as presented,
second by Board Member Saegesser, passing on a vote of 3-0.
The minutes of the September 21 , 2023 meeting were presented for approval.
Board Member Saegesser made the motion to approve the minutes as presented, second
by Board Member Orem, passing on a vote of 3-0.
CONTROLLER'S REPORT
Controller Metcalf presented the claim list dated October 5, 2023 in the amount of
$2,698,823.97. The total represents mostly construction and debt payments. Board
Member Saegesser made the motion to approve the claim list as presented, second by
Board Member Orem, passing on a vote of 3-0.
Director Ashack presented the Adjustment Certificate dated 9-29-2023 in the
amount of $-57,346.03 and Sewage, $-123.42 Drainage. Noting a couple of large leaks
and water meters make up the bulk, Board Member Saegesser made the motion to
approve the Certificate as presented, second by Board Member Orem, passing on a vote
of 3-0.
OLD BUSINESS - No Old Business this Meeting
NEW BUSINESS
Josh Darby stated the bids received for the River Shores Condo Pump Station
Replacement have been reviewed and found in order. The recommendation is for Dan
Cristiani Excavating as the low, responsive, responsible bid of $614,000. Board Member
Saegesser made the motion to approve the bid of Dan Cristiani Excavating as
recommended, and authorize Mayor Moore to sign, second by Board Member Orem,
passing on a vote of 3-0.
October 5, 2023 Page 2
Josh Darby next recommends TRC, LLC, as the low, responsive, responsible
bidder for the Veterans Parkway Lift Station and Force Main Upgrade. The three bids
received were very close. Discussion followed regarding whether TRC had ever done a
lift station. This involves improvements to the existing lift station. Following discussion
Board Member Saegesser made the motion to award the contract to TRC, LLC as
recommended, and authorize Mayor Moore to sign, second by Board Member Orem,
passing on a vote of 3-0.
Director Ashack presented and explained the need for Jacobi, Toombs, and Lanz,
Inc. Work Oder No. 2023-3, River Shore Condos Pump Station Replacement and
Veterans Parkway Lift Station and Force Main Upgrades Construction Administration and
Inspection. This is a not to exceed $164,500, 7 month work order. Board Member
Saegesser made the motion to approve Work Order No. 2023-3 as presented, second by
Board Member Orem, passing on a vote of 3-0.
ENGINEERING REPORTS
Josh Darby of Jacobi, Toombs and Lanz, presented and reviewed Jeffersonville
Sanitary Sewer Projects Status Report dated October 5, 2023.
Lenin Kasthuri of Lochmueller Group, presented and reviewed Lochmueller Group
Engineering Report dated 10/05/2023. Jason Ramirez made comments regarding the
North Plant.
DEPARTMENT REPORT
Director Ashack presented and explained the September flow reports for both
facilities, commenting it has been a very dry month with flows being down. Director
Ashack said the IDEM inspection of the DTWWTP went very well. He then reviewed
plans regarding a lateral at 220 East Market Street. He has asked Jacobi, Toombs. and
Lanz to prepare an easement so that a manhole can be installed and so that ownership
of the sewer would be the Citys'. There are many issues in this are that he reviewed. He
said this will clean up many of those issues. The Bauer Mediation is scheduled for
October 23, 2023. Michael Gillenwater will be informed that Board Attorney Merkley will
attend. Director Ashack informed the Board that the READI Grant Monthly Report and
the 2.0 Call For Projects were submitted.
ATTORNEY COMMENTS - No Comments This Meeting
BOARD MEMBER COMMENTS
Mayor Moore brought attention to an Associate of Building Construction award
received by the City of Jeffersonville for the CSO Storage Project. This is a significant
award with only seven given. Jorge Lanz said he worked on the project for 25 years.
October 5, 2023 Page 3
There b ing no further business to come before the Board, Board Member
Saegesse m the motio to adjourn at 3:19 P.M., second by Board Member Orem,
passing o a e of 3-0. e next regular meeting is scheduled for October 19, 2023.
Mike Moor , Mayor
____OL47-4-
Dale Orem, Board Member
Bill Saegesser, B%. • Member
ATTEST:
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Barbara Hollis, Secretary