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Home My WebLink AboutCSX TransportationCity of Jeffersonville Government Contract Coversheet Please note: All information MUST be completely filled out and submitted to Clerk's Office within 48 hrs of execution. Date Submitted to Clerk: 1 1 Z 7 7Department: veil v I rkeh Vendor Name:r 1IwyJV Sign Date: C. IN, I z Ending Date: gl Amount of Original Contract: 2 (J Is this an amendment or change order to original contract? Yes or No Amended Contract Amount: Purpose: E.:1/164 For Clerk's Office to fill out Date uploaded to Gateway: JEFFERSONVILLE,CLARK COUNTY,INDIANA ROADWAY RECONSTRUCTION CHARLESTOWN-JEFFERSONVILLE PIKE AT CSX AT-GRADE CROSSING CSXT HOOSIER SUBDIVISION,MILEPOST B-47.99 CSXT OP NUMBER IN 1208 PRELIMINARY ENGINEERING AGREEMENT II This Prelim'EngineeringAgreement (this "Agreement") is made as ofPreliminary i t bet-1' i , 20 i, by and between CSX TRANSPORTATION, INC., a VirginiacorporationwithitsprincipalplaceofbusinessinJacksonville, Florida ("CSXT'), and the CITY OFJEFFERSONVILLE,a body corporate and political subdivision of the State of Indiana("Agency"). EXPLANATORY STATEMENT 1. Agency wishes to facilitate the development of the proposed Charlestown-Jeffersonville Pikeroadwayreconstructionproject, including where Charlestown-Jeffersonville Pike crosses CSXTat-grade(DOT# 153154H),in the vicinity of CSXT Hoosier Subdivision,Nabb Branch,milepostB-47.99,as located in Jeffersonville,Clark County,Indiana(the"Project"). 2. Agency has requested that CSXT proceed with certain necessary engineering and/or designservicesfortheProjecttofacilitatetheparties'consideration of the Project. 3. Subject to the approval of CSXT, which approval may be withheld for any reason directly orindirectlyrelatedtosafetyorCSXToperations, property, or facilities, the Project is to beconstructed,if at all,at no cost to CSXT,under a separate construction agreement to be executedbythepartiesatafuturedate. NOW,THEREFORE,for and in consideration of the foregoing Explanatory Statement and othergoodandvaluableconsideration, the receipt and sufficiency of which are acknowledged by the partiesandincorporatebyreference,the parties agree as follows: 1. Scope of Work 1.1. Generally. The work to be done by CSXT under this Agreement shall consist of (i) the preparation or review and approval of preliminary and final engineering and design plans,specifications, drawings, agreements and other documents pertaining to the Project, (ii) thepreparationofcostestimatesforCSXrsworkinconnectionwiththeProject, and (iii) thereviewofconstructioncostestimates, site surveys, plats, legal descriptions, assessments, studies, easements, agreements and related construction documents submitted to CSXT byAgencyfortheProject(collectively, the "Engineering Work"). Engineering Work may alsoincludeofficereviews, field reviews, attending hearings and meetings, and preparingcorrespondence, reports, and other documentation in connection with the Project NothingcontainedinthisAgreementshallobligeCSXTtoperformworkwhich,in CSXT's opinion, isnotrelevanttoCSXT's participation in the Project. 1.2. Effect of CSXT Approval or Preparation of Documents. By its review,approval or preparationofplans, specifications, drawings or other documents pursuant to this Agreement(collectively,the"Plans"), CSXT signifies only that the Plans and the Project proposed to be constructed in accordance with the Plans satisfy CSXT's requirements. CSXT expressly disclaims all otherrepresentationsandwarrantiesinconnectionwiththePlans, including, but not limited to, theintegrity,suitability or fitness for the purposes of Agency or any other persons of such Plans ortheProjectconstructedinaccordancewiththePlans. Page 1 JeFFERsoNy1112,d.ARKCOuem.Wixom ROADWAY ReCottEntocnowCHAw.FsrowN-JBFFERSONYa l,BPace ATCSX AT CROSSING CSXT HOOSIER SUBDrinsioN,MnuzrosT B.47.99 CSXT OP Nua®at IN 12O 2. i<'ro'ea Construction. Nothing contained in this Agreement shall be deemed to constitute CSXTsapprovaloforconsenttotheconstructionoftheProject,which approval or consent may be withheldforanyreasondirectlyorindirectlyrelatedtosafetyorCSXToperations,property,or facilities. TheProjectifconstructedistobeconstructed, if at all, under a separate construction agreement to beexecutedbythepartiesatafuturedate. Furthermore, the PUBLIC AGENCY acknowledges andunderstandsthatanyestimatedcosttoconstructtheProjectshallonlybegoodforalimitedperiodoftimeandthatanydelaystomovetoconstruction,if CSXT agrees to such construction,shall result inincreasedcosts. 3. Reimbursement of CSXT Expenses. 3.1. Reimbursable Expenses. Agency shall reimburse CSXT for all costs and expenses incurred byCSXTinconnectionwiththeEngineeringWork, including, without limitation: (i) all out ofpocketexpenses, CO travel and lodging expenses, (iii) telephone, facsimile, and mailingexpenses, (iv)costs for equipment, tools,materials and supplies, (v) sums paid to consultantsandsubcontractors, and (vi) labor, together with labor overhead percentages established byCSXTpursuanttoapplicablelaw(collectively,the"Reimbursable Expenses"). 3.2. Estimate. CSXT has estimated the total Reimbursable Expenses for the Project to beapproximately518,260.00 (the "Estimate" as amended or revised). In the event CSXTanticipatesthatactualReimbursableExpensesmayexceedsuchEstimate, it shall provideAgencywiththerevisedEstimateoftotalReimbursableExpensesforAgency's approval andconfirmationthatsufficientfundshavebeenappropriatedtocoverthetotalReimbursableExpensesasreflectedintherevisedEstimate. CSXT may elect, by delivery of notice toAgency,to immediately cease all further Engineering Work,unless and until Agency providessuchapprovalandconfirmation. 3.3. Payment Terms. 3.3.1. Advance Payment in Full. Upon execution and delivery of this Agreement byAgency,Agency will deposit with CSXT a sum equal to the Reimbursable Expenses,as shown by the Estimate. Agency shall submit advance deposit payment to CSXTforReimbursableExpensesintheamountsetforthinSection3.2 Estimate, with acopyoftheCSXTSchedulePAformattachedtothisagreement, to the address ontheCSXTSchedulePAform. If CSXT anticipates that it may incur ReimbursableExpensesinexcessofthedepositedamount,CSXT will request an additional depositequaltothethenremainingReimbursableExpenseswhichCSXTestimatesthatitwillincur. CSXT shall request such additional deposit by delivery of invoices toAgency. delivery of such invoice to Agency. 3.3.2. Following completion of all Engineering Work, CSXT shall reconcile the totalReimbursableExpensesincurredbyCSXTagainstthetotalpaymentsreceivedfromAgencyandshallsubmittoAgencyafinalinvoiceifrequired. Agency shall pay toCSXTtheamountbywhichactualReimbursableExpensesexceedtotalpayments,asshownbythefinalinvoice, within thirty(30) days following delivery to Agency ofthefinalinvoice. CSXT will provide a refund of any unused deposits if the depositexceedstheincurredReimbursableExpensesfortheProject Page 2 mod igSluJano paz!uSooac Ausuopuu B Aq Sumac Suunoi!o;Avp ssaulsnq 3xaa atp uo u `oaCqSuIllsmSutnMolIo3step(£)aaug3;o uopendxa uo aq IS 'w ssel% uI I hats luamaazgy SIg3 .tq paulauad uo aulnbau ( I) pus qu pamaap aq Ufl . !3ot.,p stsnouddB pus s3uasaoa `saopou • •saopot • 110A Suuaaul2ug og3;o uopuod eCus uo Its uuopad03sioloztuoagnspuslasunoo `siuv4nsuoo ammo&atm o3 pauttuuad aq hogs Dcs3 'slosziuoognS •g uoq 4 M aaaspuo=uI sasuadxgalg8sitgmla2I3ossaaxauI .LXSJ 03 apsm swam/cad ,CUaasy of pun;ar 03 al IIBRs ,Covasy01uopBSrlgoStnunBtnauAtuos..LXSJ `uossal Are u0; 'cm& Sauaattl8trg alp uo 3uamaausyspaJouopsultuua3atp;0 3uana aq3 uI luamaau$y stt}3 twin eouspu0aos uI putout,a1R gtumi.io3.LXSJ,CBd 03 uop8sggo s,Aotta$y aanpar vo Rslulmlp Sou[NRs`uo u31oafoud0q3ao3tiobSuuaam2uguo3uatuaaz2ys.Ig3;o uoi3auluua,. •poM Sulsaaul$ugaq3jouotsuadsnsIIn3jomallotpofdo3oafoudatp ;o iinsai s sB paunoul .LXSJ jomoonItspushSuuaaulWagalpanupuooslpof.LXSJ(q paunotntlssnid `pemuopod M u?Sug atp so;3aamaauSb IgeuOseas s3soa 3 0l 3tzsnsund.LXSJ asungmlauusgslowly -spook Su uaeuglug atp puadsns Ala;Bs uo/pus,Cigsaoseaz iCsur lI aragm lulodspagovarssqaIon2poMSuaaul2uguuopod03anutuoa ,(Bar Axed B aousJsut qons ulImpow*,sapad LPN 49u1puoaay 'WM Sauae n2ug aq3 doss AtagIpatutul 03 IBopaeadazlaq 'L° IIIstp pap sapuad atp 1vamaaiSy sup jo uo!slnazd as o ,Cue io u0902slgi03Immune,Clued lag4a dq paWauptua3 sI 3uatnaat1y aq3 3I 'aopsu turnj,;o saovanbasao3 '£'S uopBoggou uaull%lags s,Csp(06)Slaulu;o potrad B io aura Bolts;o,S9nut u o3.LXSJ 11104 us33ny3lnsattut3uoagoBauqRunspus3aamaadlyslg3`laptm saogagggo s3i u0`;o suua3 atp jo,suajo gosuq sitouagy uodn(II)so`•£•£•£uolIaaS 03 3uensund paprnold sB(!)3vausaar2y sup mulatto!Amu.LXSJ '.LXSJ 41 'Z.S opal alp A palsuSlsap mop ram tens so.LXSJ 03 aog0u;o Ala/glop 8uIMofo;situpispuaisa(SI)uaagg jo uopsndxa atp uodn anpoaja amooaq llsRS uopeutmua3 tons 'DM03aapou;o,Czanllap,Cq`uoseat Aus uo; 'ivamaaaV SFR a4eatttua3,tBtu itoavasy •Aouasy Ag •I'S uogsuluua •S ou suogspdoudds tsuoutpps tons uls3go 03 alquun sI CotuaSy Imp loan%am to Imp'c3]l dmoud !lays fouasy(II)pus `A uaey,Cq panoidde sa1sm13sg 3vanbasgns Aq passedwoouasasuadrdIgeszngmlagianoo0itisssaoausuopslldarddaupggo03s1uoija3saqs3IasnRIMS 3uoa a suo$ y 00 s ra Isplul atp Cq passBdmooua sasuadxg algvsmgtuml alpu03.LXSJ qupa.03ps!adoaddB pouls3Qo sBR,Couasy(!) :3sR3.LXSJ of s3uasardaz a(ava$y •suoptgadouddy •i, 110se9.1,Cue 10;3uatuaal$y slg3;o uoj3Bmuual anlnuns Ilstis uo!3o3S sIR3 Tot aouspu000Bmsasaadx3 'piss ngtma)J IXSJ of uogailugo s,ivaSy •vopealtnza 1, ;0 3oa•$g •t,•£ s!43 Maximal01 (g) io/pus !Isamu!Wiap atz gy ails sABd,fava8 Penuaas g3IM uag3aSoi tuns 3uanbultaP puapunpusssapin `3aafold atp uo voM laj3utg !Is assao Arn (y) :,Cau3Sy of aol3ou 30 Ala/glop i(q `Pala ,tam.LXSJ(II) pus `HT uI Plsd!Punlunours3uanbutpapalpuoMBIalgsogddsAqpau!w ad 3saua3u!Jo a3sl amtutxsm atpuogpuoutladcam•!;o lass'! a43 3s 3saIaqul .LXSJ Cad Ilegs ,Couaoy(I) 3uamaatsy670sapan .LXSJ anp sums ,CuB .LXSJ I(sd 03 sling ,Cavasy pup 3aana ag3 a! '£T£ SOZINI VasitnNdQIXSJ 661!'His on-II3y s 11a1nnOH.LXS3 mom aarkD-tv xso tY anctsruntiovaaidar-mmoiseTsvuoteouomustoosavhavog vomatii',Lump xxrrD'aTUANos13 ar JEFFERsCe4vimil,CLARK Cowry,ImArtA ROADWAY RSootanucTTgNCRAWar7OWNJFFYP.RSQ / g Pam AT CSX AT-GRADS Caossn,10CSXTMoos=SUBDIVISION,M1xapo B-47.99 CSXTOPNummlat INI208 carrier, or (iii) on the date of transmission, as evidenced by written confirmation of successfultransmission, if by facsimile or other electronic transmission if sent on a business day(or if not sentonabusinessday,then on the next business day after the date sent),to the parties at the addresses setforthbelow, or such other addresses as either party may designate by delivery of prior notice to theotherparty: If to CSXT: CSX Transportation,Inc. 4802 Decoursey Pike Taylor Mill,Kentucky 41015 Project Manager—Public Projects If to Agency: City ofJeffersonville 500 Quartermaster Court Jeffersonville,Indiana 47130 Attention: Andy Crouch,City Engineer 8. Entire Agreement. This Agreement embodies the entire understanding of the parties,may not bewaivedormodifiedexceptinawritingsignedbyauthorizedrepresentativesofbothparties, andsupersedesallpriororcontemporaneouswrittenororalundonegotiationsregardingitssubjectmatter. In the event i, agreements or eenAgreementandtheExhibits,the more specific terms of the Exhibitsf any inconsistency be deemedcobent ingg.. 9. Waiver. If either party fails to enforce its respective rights under this Agreement,or fails to insistupontheperformanceoftheotherparty's obligations hereunder, such failure shall not beconstruedasapermanentwaiverofanyrightsorobligationsinthisAgreement 10. Assignment. CSXT may assign this Agreement and all rights and obligations herein to asuccessorininterest, parent company, affiliate, or future affiliate. Upon assignment of thisAgreementbyCSXTandtheassumptionbyCSXT's assignee of CSXT's obligations under thisAgreement, CSXT shall have no further obligations under this Agreement Agency shall notassignitsrightsorobligationsunderthisAgreementwithoutCSXT's prior written consent,which consent may be withheld for any reason. 11. Applicable Law. This Agreement shall be governed by the laws of the State of Indiana,exclusive of its choice of law rules. The parties further agree that the venue of all legal andequitableproceedingsrelatedtodisputesunderthisAgreementshallbesituatedinDuvalCounty,Florida,and the parties agree to submit to the personal jurisdiction of any State or Federal courtsituatedinDuvalCounty,Florida REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] Page 4 JEFFERSONVILLE,CLARK COUNTY,INDIANA R ADWAY UCTIONCHARLESTOWN-JEFFERSONVILLE PIKE A CSX AT-GRADECROSSING CSXT HOOSIER SUBDIVISION,MILEPOST 8-47.99 CSXT OP NUMBER IN 1208 BY SIGNING THIS AGREEMENT, I certify that there have been no changes made to the content ofthisAgreementsinceitsapprovalbytheCSXTLegalDepartmentonOctober27,2021. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed in duplicate, each byitsdulyauthorizedofficers,as ofthe date of this Agreement. CITY OF JEFFERSONVILLE,INDIANA By: Print Nara : Title: . iT' ' CSX TRANSPORTATION,INC. By: Bradley W.Armstrong Project Manager—Public Projects Page 5 JEFFERSONVILLE,CLARK COUNTY,INDIANA ROADWAY RECONSTRUCTION CHARLE'STOWN-JEFFERSONVILLE PIKE AT CSX AT-GRADE CROSSINGCSXTHOOSIERSUBDIVISION,MILEPOST B-47.99 CSXT OP NUMBER IN1208 CSXT Schedule PA PAYMENT SUBMISSION FORM Project Description:Proposed Charlestown-Jeffersonville Pike roadway reconstruction project,including where Charlestown-Jeffersonville Pike crosses CSXT at-grade(DOT#153154H),in thevicinityofCSXTHoosierSubdivision,Nabb Branch,milepost B-47.99,as located in Jeffersonville,Clark County,Indiana CSXT OP#IN1208 Payment may be made via paper check or ACH/EFT payment as detailed below. Payment due prior to work commencing. Mail a Check********* Mail this form(via USPS only), ACH/EFT Payment******* along with your paper check(do not Submit Payment to: send the Agreement)to the followingaddress: OR CSXT Govt.Billing CSX Transportation,Inc. P.O.Box 530192 P.O.Box 530192 Atlanta,GA 30353-0192 Atlanta,GA 30353-0192 Acct#1219082172 ACH ABA#267084199 When submitting payment VIA EITHER CHECK OR ACH/EFT,send a photocopy of the checkorassociatedACH/EFT payment info,along with this form via email to: Nicole_Henning@csx.com AND LShaw@Benesch.com All information below to be completed by Agency providing Payment) Sponsor Name payment Date Check#Amount 18,260.00 Page 6 ACCT.CODE:709- IN1208 Form Revision 04/21/23 ESTIMATE SUBJECT TO REVISION AFTER: S/8/2024CITY: Jeffersonville COUNTY: Clark DOT NO.: IN 154H DESCRIPTION: Charlestown-Jeffersonville Pike Roadway Reconstruction(wideningandSTATE pFromHolmansLaneandArmstrongRoadtoUtica-Sella pedestrian improvements)- ZONE: Louisville SUB-DN: Hoosier(Nabb Branch) Road. AGENCY PROJECT NUMBER: Job Number 20167 MILE POST: B a7.s PRELIMINARY ENGINEERING: 212 Contracted&Administrative Engineering Services Subtotal 16, 00 16,600 CONSTRUCTION ENGINEERING/INSPECTION: 212 Contracted&Administrative Engineering Services Subtotal 0 FLAGGING SERVICE:(Contract Labor) 70 Labor(Conductor-Flagman)Days @50Labor(Foreman/inspector) 0 70 Additive Days 0TransportationDepartment)50 Additive Subtotal ( Engineering Department) 00 0 SIGNAL&COMMUNICATIONS WORK: So TRACK WORK: So PROJECT SUBTOTAL 900 CONTINGENCIES: 10.00% 1, 600 660 PROJECT TOTAL: CURRENT AUTHORIZED BUDGET: 18,260 TOTAL SUPPLEMENT REQUESTED:0 DIVISION OF COSTz Agency 100.00% 18,260Railroad0.0096 SO NOTE: Estimate is based on FULL CROSSING CLOSURE during work by Railroad Forces. brown sed e a shas bean a premed eased an ate condleor p tope mamma pnplonkhear rates,manpower end resourcea eesbdity,and otherfactorsbecome prepared.The astral coat for Can was based wags rerptrente is their mrareetoes wankapparentonceoorrWancoamertwaordramatheprogressdthewort preaedr cautionnewWham that Office of Chief Engineer Pubita Pro pgcksarnae,Florida Estimated prepared by: 3enesch Approval by: BWA CSXT Public Protect GroapDATE: 08/00/23 rREvtaeo: 01/60/00 DATE: 08/16/23 Page 7