HomeMy WebLinkAboutPPa for JPD (BPW approved 9/27/23) City of Jeffersonville
Government Contract Coversheet
Please note: All information MUST be completely filled out and submitted to Clerk's Office
within 48 hrs of execution.
Date Submitted to Clerk:
Department: Police
Vendor Name: PPA
Sign Date: 9/27/2023
Ending Date:
Amount of Original Contract: 600/month
Is this an amendment or change order
to original contract? Yes or No
Amended Contract Amount:
Purpose: PR contract
For Clerk's Office to fill out
Date uploaded to Gateway:
11
PARKER PUBLIC AFFAIRS
1
Proposal for Services
Attachment A
9/21/2023
Overview
Parker Public Affairs, LLC (PPA) is pleased to submit this proposal for services to support the
Jeffersonville Police Department(JPD) in achieving its PR,outreach and communications goals.
Specifically,this proposal will encompass social media outreach, crisis communication, press
release drafts, opinion editorials and media relations.
The Objective
• Objective #1: Increase awareness of the Jeffersonville Police Department,their
services and accomplishments.
• Objective #2: Provide media relations support, including press releases and opinion editorial
drafts.
• Objective#3: Provide communication support to the Jeffersonville Police Department,
including crisis communication and strategic communication planning.
• Objective #4:Get ahead of any potentially negative press through pre-planning and messaging.
The Opportunity
• Opportunity #1: There is always more room to communicate with the public about the
activities and accomplishments of the office.
• Opportunity#2: The ability to expand general knowledge and the positive impact of
the Jeffersonville Police Department to a wider audience than those that interact with
the office.
• Opportunity#3: The ability to be adequately prepared for both the expected and
unexpected by having a solid strategic communications plan and crisis communications
support.
• Opportunity#4: The ability to control messaging for politically difficult and/or other
complex cases.
The Solution
• Solution #1: Facilitate social media and print media awareness by drafting and publishing
posts and managing Facebook.
• Solution #2: Draft press releases and opinion editorials on topics selected by the JPD,
submit releases on behalf of JPD.
• Solution #3: Be available for crisis communications support as needed on an ongoing basis.
• Solution #4: Pre-planning meetings with consultant prior to release of sensitive
information. Draft related media releases and prepare talking points.
Our Proposal
As a community leader, the Police Department is almost constantly engaging in activities that
aim to improve the well-being and safety of Jeffersonville residents. There is a tremendous
opportunity to regularly communicate to the general public the positive work being done by the
JPD. This will help to boost the overall awareness of the activities of the department as well as
to increase the positive impression the JPD can leave on the community. Police Departments
are generally no more than one difficult case away from a poor headline. We can help get in
front of these issues through our strategic plan and support services. It would be our pleasure to
help you reach your full outreach potential.
Expected Performance
We expect our proposed solution to the Jeffersonville Police Department (JPD) to include the
following results:
• The JPD will provide PPA with recommendations for social media posts, press release
drafts, and opinion editorials. When requested, PPA will participate in discussions to
decide important or noteworthy topics to cover.
• The JPD will provide administrative access to social media pages and supply photographs
as needed to PPA.
• PPA will make reasonable, good-faith efforts to achieve the objectives outlined in
the agreed proposal.
• PPA will draft social media posts and/or press releases on a weekly basis and opinion
editorials on a monthly basis unless a lesser frequency is requested by JPD.
Pricing
The following table details the pricing for delivery of the services outlined in this proposal. This
pricing is valid for 30 days from the date of this proposal:
Services Cost Category#1 Price
Monthly Retainer $600.00
Total Services Category#1 Costs $600.00
Services Cost Category#2
Facilities Use of Office Space
Mileage 75%of Federal Rate
Travel Reimbursement
Shipping/Handling Standard Rates
Total Services Category#2 Costs TBD
Total
*plus ex•enses as outlined abov- $600.00/mo*
Disclaimer: The prices listed in the preceding table are an estimate for the services discussed. This
summary is not a warranty of final price. Estimates are subject to change if project specifications
are changed or costs for outsourced services change before a contract is executed.
Conclusion
I look forward to working with the Jeffersonville Police Department and supporting your efforts
to increase overall awareness of the office and your work. I am confident we will be able to
reach our goals and am eager to begin.
If you have questions on this proposal, feel free to contact me at your convenience by email at
parker@parkerpublicaffairs.com or by phone at (812) 528-0315. I will be in touch next week to
follow-up on our discussions.
Thank you for your consideration,
Parker Armstrong
President
Parker Public Affairs, LLC
Consulting Contract
This Service Agreement is being entered into by Jeffersonville Police Department ("Client") and
Parker Public Affairs, LLC ("Consultant") on this 21st day of September 2023.
1. Work to be Performed. See Attachment A for scope of work.
2. Compensation.
Client shall pay Consultant a flat fee of $600 per month billed monthly for the project and term
described below. Payment shall be made within 15 days of invoice issue date for the duration of
the agreement.
3. Term and Termination. The term of this agreement shall be for the period of three months.
Either party to this agreement may terminate the agreement for any reason with thirty (30) days
written notice. The parties agree that the only remedy for breach of this agreement is
termination of the agreement.
4. Independent Contractor Relationship. Consultant's relationship with Client will be that of
an independent contractor, and nothing in this Agreement is intended to, or should be construed
to, create a partnership, agency, joint venture, or employment relationship. No part of
Consultant's compensation will be subject to withholding by Client for the payment of any social
security, federal, state, or any other employee payroll taxes.
5. Ownership of Work Product. Consultant agrees that all work product developed by her
alone or in conjunction with others in connection with the performance of services pursuant to
this Agreement is and shall be joint property of Consultant and Client. Work product includes but
is not limited to reports, graphics, presentations, memoranda, slogans, and taglines affiliated
with Client.
6. Confidentiality.
6.1 Definition of Confidential Information. "CONFIDENTIAL INFORMATION" as used
in this Agreement shall mean any and all technical and non-technical information including
patent, copyright, trade secret, proprietary information, computer files, and client
information related to the past, current, future, and proposed services of Client and
includes, without limitation, Client property, and Client's information concerning customers,
research, financial information, purchasing, business forecasts, sales and merchandising,
and marketing plans and information.
6.2 Nondisclosure and Nonuse Obligations. Consultant agrees to protect the
confidentiality of all Confidential Information and, except as permitted in this section,
Consultant shall neither use nor disclose the Confidential Information. Consultant may use
the Confidential Information solely to perform consulting services under thisAgreement for
the benefit of Client.
6.3 Exclusion from Nondisclosure and Nonuse Obligations. Consultant's obligations
under Section 6.2 ("NONDISCLOSURE AND NONUSE OBLIGATIONS") with respect to
any portion of the Confidential Information shall not apply to any such portion that
Consultant can demonstrate (a) was in the public domain at or subsequent to the time
such portion was communicated to Consultant by Client;(b)was rightfully in Consultants
possession free of any obligation of confidence at or subsequent to the time such portion
was communicated to Consultant by Client; or (c) was developed by Consultant
independently of and without reference to any information communicated to Consultant by
Client.A disclosure of Confidential Information by Consultant, either(i)in response to a
valid order by a court or other governmental body, (ii)otherwise required by law, or(iii)
necessary to establish the rights of either party under this Agreement, shall not be
considered a breach of this Agreement or a waiver of confidentiality for other purposes,
provided, however,that Consultant shall provide prompt written notice thereof to Client to
enable Client to seek a protective order or otherwise prevent such disclosure.
7. General Provisions.
7.1 Governing Law.This Agreement shall be governed in all respects by the laws of the
United States of America and by the laws of the State of Indiana. Each of the parties
irrevocably consents to the exclusive personal jurisdiction of the federal and state courts
located in Indiana, as applicable, for any matter arising out of or relating to this Agreement,
except that in actions seeking to enforce any order or any judgment of such federal or state
courts located in Indiana, such personal jurisdiction shall be nonexclusive.
7.2 Indemnity.Consultant shall defend,indemnify and hold the Client harmless from any
and all claims, injuries, damages, losses or suits including attorney fees, arising out of or
resulting from the acts, errors or omissions of the Consultant in performance of this
Agreement, except for claims, injuries and damages caused by the sole negligence of the
Client.
7.3 Severability. If any provision of this Agreement is held by a court of law to be illegal,
invalid,or unenforceable,(a)that provision shall be deemed amended to achieve as nearly as
possible the same economic effect as the original provision, and(b)the legality, validity, and
enforceability of the remaining provisions of this Agreement shall not be affected or impaired
thereby.
CLIENT fs7NSULTANT
rl
By: M06,r Parker Armstrong
{ President
r A,yor Parker Public Affairs, LLC