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HomeMy WebLinkAboutTowerPinkster City of Jeffersonville Government Contract Coversheet Please note: All information MUST be completely filled out and submitted to Clerk's Office within 48 hrs of execution. Date Submitted to Clerk: I �3 Department: 7----`'�� j ,c, (0 Vendor Name: V\itd Sign Date: U I Z Ending Date: tf,( �� 2_D 2-4 Amount of Original Contract: Is this an amendment or change order to original contract? Yes or No Amended Contract Amount: fC L Purpose: Thk 1v1 te6 Tr( hir 'S * ( - 1 tDIA For Clerk's Office to fill out Date uploaded to Gateway: Tr‘A,rrPinkster CELEBRATING YEARS — August 17,2023 Mr.Scott Hawkins President Jeffersonville Redevelopment Commission 500 Quartermaster Court Jeffersonville, IN 47130 Re: Professional Design Services Shirley's Arbor Pavilion-Site Modifications Only Scott: We spoke with Mayor Moore about his interest in adding a shade and picnic pavilion at Shirley's Arbor Park and met with him, Paul Northam,and Andy Crouch out at the park to discuss the possibilities. Thank you for inviting our firm to submit a proposal for your addition of a shade and picnic pavilion at Shirley's Arbor Park. On behalf of TowerPinkster,we are pleased to present the following proposal for professional design services to assist you with executing this project. The following is an understanding of the project and a description of our services. We are committed to working together with you and your team to develop a fantastic project. I. PROJECT UNDERSTANDING • 24'x44'Shelter/Pavillion o (2)Two single occupant restrooms o Small storage room o Drinking fountains with bottle filling o Powered by photovoltaic/solar cells • This will be a duplication of the pavilion being designed at Lottie Oglesby Park(with site modifications) II. SCOPE OF SERVICES TowerPinkster proposes to will provide the following services as outlined in this proposal. Basic Services • Architecture-architectural plans,elevations,sections, details, schedules,and specifications • Civil Engineering-Site Construction Drawings,specifications,topographic survey,and local approvals. By Heritage Engineering. • Mechanical Engineering-ventilation, heating, no air conditioning,system design, documentation and specifications • Electrical Engineering-power distribution, lighting design documentation and specifications: Nurturing curiosity through design since 1953 towerpinkster.com ©2022 Tower Pinkster Titus Associates,Inc. TowerPinkster 8.17.2023 Shirley's Arbor Parr Ii Paviitcic,Sits. P!o: • Plumbing Engineering-plumbing system design,documentation,and specifications • Structural Engineering-footings,foundations,and structural system,design, documentation, and specifications • Construction Administration-TowerPinkster proposes to perform Bidding and Construction Administration activities on an hourly basis. This allows for the possibility of keeping the fee down if construction proceeds smoothly. TowerPinkster can participate in bidding process,select post-bid interviews, bi-weekly Client construction meetings during an anticipated 4-month construction period, respond to RFI's, prepare bulletins,review construction contract payment applications and review shop drawings/submittals as required • Client Meetings-this proposal includes a maximum of one El] client meeting during the design phase of the project.The location of the meetings will be at the Client's office Our work will be performed in conformance with those services described in the American Institute of Architects Document-B104-Agreement Between Owner and Architect for a Project of Limited Scope A.Phases of Design Process 1. Schematic Design 2. Construction Documents 3. Bidding and Negotiations 4. Construction Administration B. Schematic Design 1. Site specific layout, paved areas,location,etc. 2. One[1] meeting[if needed]to review and discuss the schematic design 1. Sign-off to facilitate the start of Construction Documents 2. Cut sheets for Plumbing Fixtures for Owner selection and approval 3. Cut sheets for Lighting Fixtures for Owner selection and approval E.Construction Documents 1. Civil Plans[Heritage Engineering] 2. Pavitlion Drawings a. Structural Drawings b. Life Safety Plan c. Dimension/Architectural Plan d. Reflected Ceiling Plan e. Roof Plan and Details f. Enlarged Plans g. Exterior Elevations h. Wall Sections i. Miscellaneous Details j. Door Schedule and Details k. Interior Elevations I. Interior Finish Plan and Schedule 3. Project Manual/Specifications ©2023 Tower Pinkster Titus Associates,Inc. TowerPinkster 8.17.2023 Shirley's Ai bor Park i?Pavilion Silt?lodif'_. 3 4. Department of Energy-ComCheck-Energy Code Compliance E.Bidding and Negotiations[hourly) 1. The Owner is anticipating bidding this as a Public Bid 2. The Architect will answer questions and requests for substitution via Addendum F.Construction Administration(hourly) 1. The Architect will attend Owner/Architect/Contractor meetings. 2. The Architect will coordinate site visits to be concurrent with the OAC Meetings. 3. Review shop drawings 4. Review and approve Contractor Pay Applications 5. Review and respond to Requests for Information[RFIJ 6. The Architect will observe construction activities and provide these observations to the Owner to determine compliance with the design intent. HI. PROPOSED TEAM Members of the TowerPinkster project team will include: Hal Kovert Principal Kyle Wilson Senior Project Architect IV. PROPOSED SCHEDULE The project schedule is dependent on certain factors which include providing project information, availability for meetings, reviews, and approvals by the Client team.The actual schedule will be further delineated during the kick-off meeting; however,the sequence below outlines a proposed timeframe to complete the services outlined herein. Duration Schematic Design 2 Weeks from Notice to Proceed Construction Documents 6 Weeks from SD Approval Bidding Er Permitting 4 Weeks Anticipated Construction Completion Anticipated 4 Months ©2023 Tower Pinkster Titus Associates,Inc. TowerPinkster 8.17.2023 Shirley's Arbor Park//Pavilion site Modif,ratio,... V. COMPENSATION Basic Services TowerPinkster will work on a fixed fee of Exactly Eighteen Thousand Six Hundred Fifty Dollars and No Cents($18,650.00),plus reimbursable expenses. This fee proposal is made with the following assumptions: 1. If the scope changes,compensation will be adjusted accordingly. 2. The project is a single-phase design and construction effort. 3. Our fee does not include the costs of providing the normal types of client provided information such as surveys,soil borings,testing for hazardous materials,and construction testing.Site survey will be provided to TowerPinkster in digital CAD file format[.dwg)at the commencement of this agreement.Soil borings will need to be completed prior to the start of Schematic Design. 4. The project will commence and conclude per the proposed schedule and work plan extensions and/or expansions will generate a discussion regarding additional required effort and value. 5. We will provide digital.PDF files to the Client for reproduction.Often our clients can reproduce documents at more cost-effective rates and without sales tax. Reimbursable expenses are in addition to the compensation for the professional services and include actual expenditures incurred by TowerPinkster in connection with the project. Expenses will be invoiced using a multiplier of 1.1 to cover costs of administration.These expenses may include: 1. Transportation in connection with the project,authorized out of town travel,and subsistence. 2. Reproduction,postage and handling of drawings,specifications, reports and other presentation and review documents, not including final bid documents. 3. Marketing materials, models,and mock-ups requested by the Client. 4. Three-dimensional building scanning including existing building modeling. 5. Basic building commissioning services. 6. Technology and furniture design,including interior signage. 7. Additional Consultants other than those specified in the proposal. We estimate the cost of TowerPinkster's reimbursable expenses at approximately Two Thousand Five Hundred Dollars[$2,500). Invoices will be submitted monthly based on the percentage of work completed during each phase,and payment is due upon receipt of invoice.A service charge of 1Yz%per month[18%per year) is applied to accounts unpaid after thirty[301 days from date of invoice.There is no initial payment due in advance to secure our services. VI. TERMS£r CONDITIONS The terms and conditions of this proposal are as follows: ©2023 Tower Pinkster Titus Associates,Inc. TowerPinkster 8.17.2023 Shirley's Arbor Park//Pavilion Site Modifications P!opnsa • All permit and agency review fees are paid by Others and not included in this proposal. • Site is properly zoned for proposed use.No variances, rezoning or Special Use Permits are required to complete this project. • Services not provided in this proposal: - Geotechnical survey and borings - Demolition Documentation - As-built drawings after construction - LEED Services and fees - Commissioning Services - Cost Estimating [general and detailed] - Traffic Engineering and Impact Studies - Food Service Consulting - Asbestos and other environmental remediation - Technology design services - Furniture, Fixture and Equipment selection and procurement - Sound system or communications design - Signage design [interior and exterior] - Artwork selection and procurement - Fire suppression design(layout] - Animations,or other marketing/presentation materials • All work product is copyrighted by TowerPinkster and may only be used with specific written consent. • If the Client suspends the Project,TowerPinkster shall be compensated for services performed prior to notice of such suspension. • Limitation of Liability-Our liability for any and all claims shall be limited to the compensation amount per project agreed to in this proposal. ©2023 Tower Pinkster Titus Associates,Inc. TowerPinkster 8.17.2023 Shirley's Arbor Park//Pavilion Site Modifications Propoaal .. Thank you for the opportunity to present this proposal for your consideration. If it meets your approval, please sign and return one copy to our office to honor the terms and conditions contained herein.We appreciate your selection of our TowerPinkster team for your professional design needs and look forward to collaborating with you on this project. Please contact us if you have any questions. Sincerely, Tower-Pinkster //Ito q/. 4144000 A:6*-* Kyle A.Wilson,AIA, LEED AP,ACHA,NCARB Hal Kovert,AIA Senior Project Architect Principal I hereby authorize Tower Pinkster Titus Associates, Inc to provide the professional services as described above.This proposal wilt serve as the agreement between the Jeffersonville Redevelopment Commission and TowerPinkster on the project. 54L1 OVZ- Mr.Scott Hawkins Date President Jeffersonville Redevelopment Commission cc: Bjorn Green,Adam Doubbtestein,Chloe Beighley, Marketing-TowerPinkster ©2023 Tower Pinkster Titus Associates,Inc. TowerPinkster 8.17.2023 Shirley's Arbor Park.;/Pavilion Site t•'odifi;;arions r 7 FEE AND RATE SCHEDULE January 2023 Hourly rates used in computing fees for professional services: JOB CLASSIFICATIONS RATES Principal I $240 Principal II 220 Director I Manager 190 Project Management I 185 Project Management II 175 Senior Professional Staff Level I 170 Senior Professional Staff Level II 160 Professional Staff 140 Senior Technical Staff Level I 150 Technical Staff Level I 130 Technical Staff Level II 110 Technical Staff Level III 80 Support Staff 90 These rates are subject to change at the beginning of each calendar year. ©2023 Tower Pinkster Titus Associates,Inc.