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HomeMy WebLinkAboutAugust 21, 2023 Council Minutes COMMON COUNCIL OF THE CITY JEFFERSONVILLE, INDIANA August 21, 2023 Regular Meeting Minutes The Common Council of the City of Jeffersonville, Indiana met for the Regular Meeting on August 21, 2023. Council President Owen along with City Clerk Gill called the meeting to order at 7:01 p.m. The meeting was open to the public in person as well as live streamed via the City Website using Zoom. INVOCATION: Council President Owen led the Invocation. PLEDGE OF ALLEGIANCE: ROLL CALL: The roll call was conducted by City Clerk Lisa Gill and present in Council Chambers were Councilperson Burns, Councilperson Paris, Councilperson Anderson, Councilperson Webb, Council Vice President Hawkins, and Council President Owen. Councilperson Ellis, Councilperson White and Councilperson Croft were absent. Let the record reflect that 6 Council Members were present in Council Chambers and 3 were absent. APROVAL OF MINUTES: Councilperson Burns made a motion to approve the Minutes of August 7, 2023 of the Regular Meeting, seconded by Councilperson Paris; motion passed, 6-0. APPROVAL OF THE AGENDA: Councilperson Webb made a motion to approve the agenda, seconded by Councilperson Anderson; motion passed, 6-0. CLAIMS TO APPROVE: Civil City$785,078.53 Council President Owen advised Mrs. Metcalf would not be here tonight, however he had confirmed with her there were no changes. The Civil City claims total was$785,078.53. Councilperson Burns made a motion to approve the Civil City Claims, seconded by Councilperson Paris; motion passed, 6-0. Parks$124,045.02 Council President Owen advised the total for Parks Claims was$124,045.02. Councilperson Burns made a motion to approve the Parks Claims, seconded by Councilperson Anderson; motion passed, 6-0. REPORT OF THE CLERK: Clerk Gill reminded the Council the first Budget Workshop will be on August 28, 2023 at 6:00 pm in Council Chambers and the first Council Meeting in September will be on Tuesday, September 5, 2023. Clerk Gill and Deputy Clerk Kiser will be out of the office the rest of this week at the AIM Summit Conference. UNFINISHED BUSINESS: 1. Erin Legg 2023-OR-48 Ordinance Petition to Vacate a Certain Portion of Platted Easement on Lot 2A of Keystone Crossing Council President Owen advised there were no changes. Councilperson Burns made a motion to approve 2023-OR-48 on the Third and Final Reading, seconded by Councilperson Webb; motion passed, 6-0. 2. Heather Metcalf 2023-OR-49 Ordinance of Transfer of Certain Funds within the Same Department Council President Owen advised there were no changes. Councilperson Webb made a motion to approve 2023-OR-49 on the Third and Final Reading, seconded by Councilperson Burns; motion passed, 6-0. 3. Heather Metcalf 2023-OR-50 Ordinance of Additional Appropriation (Public Hearing) Council President Owen advised this is a transfer for the Spay and Neuter program. Council President Owen advised there were no changes. Council President Owen opened the Public Hearing at 7:06 pm. Clerk Gill stated there were no comments sent to the Clerk's office. There were no members of the community present to speak for or against the matter. Council President Owen closed the Public Hearing at 7:06 pm. Councilperson Burns made a motion to approve 2023-OR-50 on the Third and Final Reading, seconded by Councilperson Paris; motion passed, 6-0. 4. Heather Metcalf 2023-OR-51 Ordinance of Additional Appropriation (Public Hearing) Council President Owen advised this is for the Local Income Tax for Public Safety, Police Equipment. Council President Owen advised there were no changes. Council President Owen opened the Public Hearing at 7:07 pm. Clerk Gill stated there were no comments sent to the Clerk's office.There were no members of the community present to speak for or against the matter. Council President Owen closed the Public Hearing at 7:07 pm. Councilperson Burns made a motion to approve 2023-OR-51 on the Third and Final Reading, seconded by Councilperson Webb; motion passed, 6-0. 5. Heather Metcalf 2023-OR-52 Ordinance of Additional Appropriation (Public Hearing) Council President Owen advised this is to purchase land behind the Police Station. Council President Owen advised there were no changes. Council President Owen opened the Public Hearing at 7:07 pm. Clerk Gill stated there were no comments sent to the Clerk's office. There were no members of the community present to speak for or against the matter. Council President Owen closed the Public Hearing at 7:08 pm. Councilperson Webb made a motion to approve 2023-OR-52 on the Third and Final Reading, seconded by Councilperson Anderson; motion passed, 6-0. NEW BUSINESS: 1. Heather Metcalf 2023-OR-53 Ordinance of Additional Appropriation Council President Owen advised this Appropriation is for the Park's Department in the amount of $27,417.00 for Supplies, Repairs, Maintenance and Software/Hardware. The money is being re- appropriated from reimbursement of claims from insurance that has already been received. There will be a public hearing at the September 5th Council Meeting, questions can be answered at that time. Councilperson Burns made a motion to approve 2023-OR-53 on the First and Second Reading, seconded by Councilperson Paris; motion passed, 6-0. 2. Heather Metcalf 2023-OR-54 Ordinance of Transfer of Funds Within the Same Department Council President Owen advised this transfer is for Planning and Zoning for new Software. There is no Public Hearing, but will have to be reconsidered at the September 5th Council Meeting. Councilperson Burns made a motion to approve 2023-OR-54 on the First and Second Reading, seconded by Councilperson Anderson; motion passed, 6-0. ATTORNEY COMMENT: Larry Wilder—No Comment Les Merkley—No Comment DEPARTMENT HEADS: JPD Asst. Chief McVoy-JPD Asst. Chief McVoy gave each Council Member a packet regarding the Mobile Command Center. Asst. Chief McVoy advised the official request was to approve funding not to exceed $1.3 million dollars for the Mobile Command Center for the Police Department. MacQueen Emergency, whom the Fire Trucks are typically ordered from, advised the total price on the Mobile Command Center would be $1,165,980.00, which is explained in the packet. There would be some add-ons needed. The Command Center would benefit the City of Jeffersonville in many ways. Delivery time will be 20 to 22 months from time the order is placed. There will be a project team formed for the specs and he plans on including some of the Fireman who are more familiar with this process. This would be a class B vehicle, not a CDL. There are two options one is to put a down payment of 10% and the other is to pay all at the delivery of the Command Center. Council President Owen advised that he had the quotes from Mrs. Metcalf that were received from First Saving Bank with 3 and 5 years option at 5.3% and they are still waiting to hear back from New Washington State Bank. His hope is to use the $500,000 received from the Opioid Settlement to put a good chunk down toward the Command Center. Asst. Chief McVoy advised once the project team gets kicked off, he would like to apply for as many grants possible, however there is no definite that we would get partial or any money from those grants. In most terms, they will allow you to get grant funding and apply that to any current purchase or lease that is in process. Council Vice President Hawkins asked if there is any indication how long they will receive money from the Opioid Settlement or how much they will receive in future years . Council President Owen stated he did not know for certain, there are multiple cases. There are different silos of money, some the State receipted, some are restricted and comes over time. There is another settlement the city is part of, and other pharmaceuticals that are also in separate cases that will be settled and could come in sporadically. Councilperson Webb asked how long does a Command Center usually last. Asst. Chief McVoy advised between 20 to 25 years depending on usage, maintenance and being kept out of the weather. Council Vice President Hawkins asked what the terms of payment are. Asst. Chief McVoy advised the company requires a down payment of 10%or payment in full at time of delivery. Council Vice President Hawkins made a motion to approve moving forward with contacting MacQueen Emergency in order to begin the process to order the Command Center, seconded by Councilperson Burns; motion passed, 6-0. JPD Chief Kavanaugh -Chief Kavanaugh thanked the Council for their time and consideration of the request. He did get some responses back from the email regarding some of the revolving situations that are dealt with in the City. Thanks to Council President Owen for being on the scene, thanks for the support and response. It has been more than 8 years since Asst. Chief McVoy had started the Command Center project. Thanks to everyone. PUBLIC COMMENTS: No Comments COUNCIL COMMENTS: • Councilperson White—Absent • Councilperson Burns-No Comment • Councilperson Paris—Councilperson Paris said he had a question about where the Oak Park Boulevard money would come from. Council President Owen said if there were no objections the funds would come out of the Riverboat Fund under Special Projects, there were no objections at this time and will go back before the Council when the claim is received. • Councilperson Anderson—No Comment • Councilperson Croft—Absent • Councilperson Webb—No Comment • Council Vice President Hawkins—Council Vice President Hawkins acknowledged the seriousness of the situations first responders have responded and the Council appreciates them and the work they do. • Councilperson Ellis--Absent • Council President Owen—Council President Owen advised the first Council meeting in September will be on Tuesday, September 5, 2023 due to the holiday on Monday. Also he agrees with what Council Vice President Hawkins said about the men and women in Public Safety and he appreciates them for all their hard work. • ADJOURNMENT: Councilperson Burns made the motion to ADJOURN the meeting at 7:27 p.m. APROVED 1,0 Matt Owen, Council rest e ATTEST: Lisa Gill, Clerk