HomeMy WebLinkAboutBluegrass Rides (Rides for Steamboat Nights) City of Jeffersonville
Government Contract Coversheet
Please note: All information MUST be completely filled out and submitted to Clerk's Office
within 48 hrs of execution.
Date Submitted to Clerk: AU6tUST 29, 2.023
Department: !FARMS
Vendor Name: 1:1LUEL'1RASS !RIDES
Sign Date: AUGUST 28, 2-02-3
Ending Date: OcT0$ER T - I ( :00 in„
Amount of Original Contract: ( 7, 80&
Is this an amendment or change order
to original contract? Yes or NO
Amended Contract Amount:
Purpose: j—TEANGCA I N His
S
For Clerk's Office to fill out
Date uploaded to Gateway:
SWEG
RASS
INVOICE REF#: 2302-1006
Customer and Contact Name:
City of Jeffersonville
Jeffersonville, Indiana
Amber Powell
Customer Address
Event Date: October 6th —October 7th, 2023
Event Start/End: 7:00 pm—11:00pm
Services/Equipment Rented:
Musical Chair Swing $7,500
FUN SLIDE$7500
Rock Climbing Wall $ 2,800
2 Game Trailers N/C
Billing Summary:
Sub-Total: $ 17,800.00
New Sub-Total: $ 17,800.00
Total $ 17,800.00
Deposit Due : $8,900.00
Balance Due : $8,900.00
CHECKS MADE PAYABLE TO Anthony Best
P.O. BOX 974 LAWRENCEBURG, KY 40342
PAYMENT MUST BE MADE PRIOR TO EVENT .
RENTAL AGREEMENT
By signing below the booking party is accepting the following terms and conditions for rental equipment
provided by
BLUEGRASS RIDES.COM as described
1. Invoice is to be paid in full prior to or at time of customer delivery prior to set up and operation.
2. Bluegrass Rides takes full responsibility for OPERATION.
3. Delivery and Set up of all equipment is provided by Bluegrass Rides
4. Refund requests must be made in writing, and will be responded to promptly by management. If
equipment is ordered and delivered but not used, no refund will be approved.
5. Bluegrass Rides will be given area to set up in 24 hours in advance.
6. All Local and State permits to operate are responsibility of Bluegrass Rides
*FULL SERVICE ORDERS: BLUEGRASS RIDES.COM is providing staffing for set up, operation and break
down
Client space required for ride and all access to set up at the client location . Ride is transported by auto
and client understands risk of driving on ground and assumes that risk. Ground rods for generator will
be required to ground generators.
BLUEGRASS RIDES
P.O. Box 974
LAWRENCEBURG, KY 40342
1-866-944-3350
X "K/ Initial
Contract Agreement
1. This agreement is between City of Jeffersonville hereinafter referred to as the BOOKING PARTY and
BLUEGRASS
RIDES, hereinafter referred to as the SUPPLIER.
2. BLUEGRASS RIDES agrees to provide equipment, etc. as listed in paragraph 3 below for the BOOKING
PARTY'S event date of October 6th 2023 & October 7th, 2023_7:00 pm-11:OOpm . SUPPLIER will
service event date rain or shine but reserves the right to cease operation of amusement devices during
inclement weather to insure the safety of the children and general public. SUPPLIER will then resume
operations as weather permits during the above scheduled hours.
3. BLUEGRASS RIDES agrees to provide: Musical Chair Swing. Rock Climbing Wall and Fun Slide necessary
power for Supplier items . BLUEGRASS RIDES will also be responsible for amusement ride inspection
and permitting. 2 Game Trailers will be provided at no cost to City of Jeffersonville patrons will pay per
play.
Please be advised that BLUEGRASS RIDES reserves the right to manipulate/rotate equipment in the
event that a piece of equipment is not available due to a mechanical/safety issue.
4. BOOKING PARTY agrees: level area for set-up, access to site at least one day prior to event to set up.
Booking party also agrees to provide security during operational and non-operational hours. Lighting of
the general area is also the responsibility of the booking party for safety of the patrons. Booking party
also agrees to be responsible for site location to include but not limited to identification and marking of
any and all hazards/underground utilities/water lines and in the event of inclement weather damage to
site during extraction of equipment.
5. FINANCIAL TERMS: The total amount for the items listed in paragraph 3 above is: $17,800.00.
SUPPLIER must receive this signed document within (15) days of the date of this contract the event date
above and the equipment to be guaranteed. The final balance will be due and payable at site of the
event in the amount of$17,800.00. Musical Chair Swing $ 7,500 Fun Slide $ 7,500 Rock wall $ 2,800
and 2 Game Trailers provided at no charge to City of Jeffersonville patrons will pay per play.
6. CANCELLATION POLICY: The deposit is non-refundable. If booking party wishes to reschedule event
for inclement weather all financial agreements are expected and still due. However, the event can be
rescheduled within 12 months of the event date, minimal fees may be incurred due to unrecoverable
expenses. Should the BOOKING PARTY decide to cancel this agreement, see cancellation fee below:
Date of Cancellation
Cancellation Fee
2 months or greater from event 25%of balance due plus unrecoverable expenses
1 months or greater from event 50%of balance due plus unrecoverable expenses
2 weeks or less from event 100%of balance plus unrecoverable expenses.
In event of a cancellation it should be (4) days prior to event date if desired to reschedule.
X Initial
7. Bluegrass Rides agrees to provide copies of ride inspections and copies of any special event permits
required. Bluegrass Rides agrees to provide Insurance for City ofJeffersonville that comply with
Insurance guidelines attached as Exhibit A and incorporated herein by reference.
8. ACCEPTANCE OF THIS CONTRACT BY BOOKING PARTY
V 'Authorized Signature: 90-1 \ &161) Date: / 39/2023
Client Authorized Signature: ELIZABLTH CARTER Date: e/2.8 /2423